Project Manager/Estate Manager/Product Manager/C-Level Exec. Assistant

BERNARDOPEÑA

323-***-**** – ************@*****.***

PROFESSIONALEXPERIENCE

CHIEF EXECUTIVE ASSISTANT/FINANCIAL ANALYST 09/08 – Present

The Syndicate Hospitality Group, Inc., Los Angeles, California

• Provide high-level, day-to-day, executive administrative support to the President.

• Sustain and retain all confidential records involving current properties, as well as, future venues and projects in development.

• Acting as corporate liaison to all staff, vendors, investors and celebrity roster; working as host for visiting stakeholders

• Interact with other internal departments, especially special event planning, whenever asked or deemed necessary for the purpose of project completion.

• Successfully co-manage group consisting of financial, administrative, construction and design and special events associates and assistants.

• Responsible for the all-around fiscal maintenance of all business entities within the collection. This including (but not limited to): Analyzing financial information such as general ledger accounts and business banking transactions; establish and maintain accounting control procedures; aid in the preparation of P&L statements, monthly closing and cost-accounting; prepare and review revenue, expenses, budgets, payroll and other accounting documents; analyze revenue and recommend budget levels; resolve accounting and banking discrepancies; maintain financial databases, software and filing systems; monitor system reports for accuracy and completeness; supervise the handling of the company’s financial data and reports.

SALES ASSOCIATE/OPERATIONS MANAGER 09/06 – 08/08

Scott & Co. – The Syndicate Hospitality Group, Inc. (formerly), Los Angeles, California

• Provided operational support for partners, for a tier-one private retailer – reporting an average of $3.2M annually.

• Coordinated monthly internal marketing efforts, including: new media, direct marketing, experiential, as well as, traditional advertising; scheduling regional advertising flight plans.

• Responsible for reporting on annual marketing and advertising expenditures of cost of goods sold and providing monthly reports on ROI.

• Developed a studio services department to address the entertainment industry’s needs and develop successful, on-going relationships and business.

• Plan and coordinate corporate luncheons, and develop presentation decks for related on-site and off-site meetings.

• Functioned as company liaison for celebrity clientele, social dignitaries and high-level executives.

ASSOCIATE TALENT MANAGER/EXECUTIVE ASSISTANT 11/02 – 08/06

Vincent Cirrincione Associates, Ltd., Los Angeles, California

• Personal and executive assistant for Vincent Cirrincione – owner of an above the line talent management firm.

• Handled all complex calendar and travel scheduling for the President, as well as, A-List celebrities within the company roster.

• Liaison to casting and studio personnel, working with agents and studio executives on the negotiation and closing of rates, commission’s payouts, client bookings and deal memos; authorizing right-of-payments.

• Acted as onsite client publicist when accompanying talent on location as requested or stated in contracts.

• Coordinated projects and events exercising ability to improvise, improve procedures, and meet demanding deadlines.

EDUCATIONTRAINING

University of Washington (summa cum laude)

Bachelor of Arts, International Business – Discipline, Global Marketing

Bachelor of Arts, Psychology – Discipline, Cognition and Human Behavior

TECHNICALSKILLS

PC and Mac literate, Microsoft Office Suite, Project, Access, SharePoint, Visio, Publisher, OneNote

Accounting Software, Business Works, QuickBooks, Microsoft Dynamics

Adobe Suite, PhotoShop, Illustrator, Acrobat, Dreamweaver

OTHERSKILLS

Read/Write - Fluent: Spanish, Tagalog, Ilocano

Read/Write - Conversational: Italian, Japanese, Cantonese

Highly proficient in foreign languages with the ability to learn within a short amount of time

PROFESSIONAL/PERSONALREFRENCES

References will be furnished upon request.

Contact this candidate