Administrative or Executive Assistant
Resume:
Grace Guasch
Cell 416-***-****
Summary of Qualifications
Providing high-level administrative support with exceptional organizational skills
Strong meeting planning skills
Event Planning – create entire event process from research to development, planning to execution and evaluation in both corporate and not-for-profit sectors
Computers - proficient in many computer software programs including database technology, word processing and the Internet
Work Experience
Financial Planners Standards Council April 2009 – September 2009
Executive Assistant to the President and Chief Executive Officer and Secretary to the Hearing Process
Providing full administrative support to the President & CEO
Calendar maintenance and all travel arrangements
Primary point of contact for all calls on behalf of the President
Provide assistance with relation to meetings/conferences and Board and Committee Meetings
o Provide technical and administrative support to the Board and Committee Members
Handle all Enforcement related inquiries and duties including:
o Accept, document and submit complaints
o Process all complaints and maintain timeline and schedule according to the Disciplinary Rules and Procedures
o Maintain all administrative needs for hearings, including and not limited to setting up hearing panels
Event Planner for Staff Events
Hay Group Limited (Maternity Contract) June 2008 – April 2009
Executive Assistant to the National Practice Leader (Canada and South America)
Providing Mid-level support to senior and junior consultants
Calendar maintenance
o Scheduling appointments
o Handling meeting requests
o Travelling schedule
Preparing and managing and maintaining all reports: including proposals, letters of engagements
Drafted, formatted and helped finalized RFP’s for single and multi-year projects ranging in value from $50,000 to $200,000
Preparation and Distribution of Board Member packages, maintaining marketing materials and supplies
Event Planner for:
o Hay Group Team day
o EC Team Lunches, Offsite Developmental Meetings and Seminars
The Insurance Institute of Canada December 2004 to June 2008
Assistant to the Vice President of Programs and the Vice President of Operations
Meeting Coordinator for:
o National voluntary meetings
o National training platforms
o National internal meetings
o National Managers
o Event planning
Project Coordinator for:
o Business Continuity Project
Including reporting, assessing, maintaining of files and nationally circulated materials
o Managers’ Manual
Compiling and updating all National Managers reports that will enhance the training/information manual
o National and Provincial annual awards
Handling of all correspondence with sponsors, winners and inter-region heads.
Managing of all awarded funds, soliciting and awarding
Handling of all gifts (plaques, frames etc.)
Compiling year end audit/budgetary reports
Mid-level support to the IIC’s HR Team
Calendar maintenance
o Scheduling appointments
o Handling meeting requests
o Travelling schedule
Minutes taking for senior level meetings including CEO level
Quantum Management Services December 2002 to December 2004
Testing Coordinator (Promoted from Reception)
Maintaining Prove It Testing online.
Set up all testing for all Quantum Applicants and all Special Client Applicants
Report preparation for each applicant
Shipping process for all applicants
Boardroom Management
Clerical Duties such as Filing, Faxing, Photocopying
Reception Relief
Volunteer Experience
Princess Margaret’s Ride to Conquer Cancer June 2008
Manage drink station
St. Boniface Catholic Church 2005-2008
Function volunteer
Garden volunteer
Event volunteer
Insurance Institutes – Social Committee 2007-2008
Coordinate summer and winter events for all employees
Plan farewell event for departing staff
Run extra monthly activities: such as 50/50 draws, raffle draws
The Daily Bread Food Bank 1999-2000
Volunteer recruitment for sorting facility
Team lead for group sorting
Canadian Cancer Society 1998-1999
House to House daffodil delivery
Soliciting on major attraction sites
Compiling an audit of funds collected
Education
2008 – How to effectively deal with work/life balance – Workshop
2007 – Managing and Dealing with difficult people – Seminar/Workshop
2007 – Women in Insurance
2006 – Effective Business Writing and Communications - Workshop
Contact this candidate