Administrative and Receptionist Experience

Barbara Legere

***** *** *******, ******* *****, CA 92691

Professional Summary

A seasoned administrative professional with a comprehensive background in HR, travel and meeting coordination/arrangement, office management, correspondence, mailing campaigns and overall administrative operations. Excellent typing skills and intermediate/advanced experience with Microsoft Office (Outlook, Word, Publisher, Excel, Power-Point) and QuickBooks. Polished and friendly communication skills.

Employment History

CCC, Laguna Niguel, CA 7/07 – Present

Administrative Assistant/IT Team Member

Responsibilities include providing administrative support to IT manager, including but not limited to scheduling and coordinating appointments, reconciling monthly expenses, arranging travel, scheduling meetings inside company as well as outside locations, coordinate conference calls, manage daily emails and supporting the Help Desk.

MSJ Partners San Clemente, CA 11/05 – 7/07

Office Manager

Was responsible for the daily operation of a mid-sized real estate development company. Duties included but were not limited to maintaining detailed filing system, implementation of correspondence, managing bill payment and checking account reconciliation, administering monthly expense reports, preparing presentations, maintenance of office equipment and services, providing computer services for office, and handling of busy incoming calls.

CCC, San Clemente, CA 04/91 – 11/05

Executive Assistant to Director of Media Department (2000 – 2005)

Responsibilities included but were not limited to, transcription of meeting notes, fielding media and film requests, coordinating appointments, arranging travel schedule, managing daily emails, coordinating meetings and phone conferences with media outlets, implementation and design of media kits and mass mailings.

Administrative Assistant for Special Project Coordinator & Partnership (1999 – 2000)

Responsible for maintenance of 500+ database member agencies/organizations for large world-wide conference. Tracked participants progress in the registration process and assisted with itineraries and paperwork for international participants. Liaison between company and business associates. Kept inventory of film equipment located in 107 different countries.

Administrative Assistant to Director of Human Resources (1991 – 1999)

Provided administrative support to department director of 200+ employees. Advertised, interviewed and tested perspective applicants as well as performed exit interviews. Transcribed notes for all meetings, developed, designed and implemented various new forms for HR use. Maintained personnel files for 200+ employees, coordinated schedules of volunteers and managed confidential personnel documentation and salary information.

Contact this candidate