Administrative Assistant Data Entry

Lona P. McGee

***** ******** ***** – Apt. *

Hudson, FL 34667

Email: sge476@r.postjobfree.com

Phone: 352-***-**** Cell: 727-***-****

Attributes/Skills

Team player with excellent administrative experience

Exceptional organizational and time management skills

Proven ability to prioritize, research and analyze situations and bring projects to completion under deadlines

Pro-active, responsible and self-motivated

Proven ability to work with little supervision

Stenography and Dictaphone experience - typing speed 65 – 70 wpm;

Computer experience includes Internet searches, Outlook, Word, Excel, PPT; Easy Req, and SAP.

Professional Experience

Astutant, CPA, Leesburg, FL

Office Assistant - Temporary during tax season February 6, 2009 -

April 15, 2009

• Answered telephones, scheduled appointments

• Performed data entry and scanned files

• Processed tax returns

• Performed routine office duties - faxing and photocopying

Aqua Utilities Florida, Leesburg, FL

Administrative Assistant to President/COO July 5, 2006 -

July 31, 2008

• Provided administrative support to President and other company managers

• Maintained personnel files/records; created and maintained general files

• Handled new customer requests for water and wastewater services

• Maintained customer database; performed data entry

• Prepared correspondence/meeting minutes from shorthand notes and dictation equipment

• Scheduled meetings, planned off-site customer-related events and coordinated travel arrangements

• Processed large customer mailings

• Ordered office supplies; performed faxing and photocopying assignments

Merrill-Lynch (Randstad Temporary Agency), Plainsboro, NJ

Administrative Assistant Electronic Communications Compliance April 19, 2006 -

June 29, 2006

• Provided telephone coverage

• Coordinated in-house meetings and travel arrangements

• Prepared PowerPoint slide presentations, proofreading and editing all work products

• Ordered office supplies, distributed incoming mail

Bank of America, Princeton, NJ (Adecco Employment Services)

Administrative Assistant, Sr. Vice President - Private Advisory Services September 19, 2005 -

March 17, 2006

• Maintained client database; performed data entry

• Assisted with providing timely and service-oriented telephone coverage

• Prepared legal documents/Proposal Binders, proofread, copied, and distributed simple and complex documents utilizing word processing

• Created and maintained files

• Ordered office supplies, distributed incoming mail

PharmaNet, Inc., Princeton, NJ

Administrative Assistant, Vice President –Global Business Development May 24, 2004 -

September 16, 2005

• Provided administrative support to multiple people and/or groups

• Maintained client database; performed data entry

• Created and maintained files

• Prepared legal documents/Proposal Binders, proofread, copied, and distributed simple and complex documents, correspondence, and reports utilizing word processing

• Prepared PowerPoint presentations and spreadsheets including tables, listings, and charts

• Made travel arrangements through in-house agency

• Assisted with providing timely and service-oriented telephone coverage

• Scheduled in-house meetings, appointments and conference rooms

• Ordered office supplies and maintained supply cabinet

• Prepared expense reports, invoices and submitted check requests

• Coordinated off-site international department conferences

Adecco Employment Services, Plainsboro, NJ April 2003 - May 2004

Administrative Assistant – Information Management for Bristol-Myers Squibb January, 2004 -

May 2004

• Provided telephone coverage and maintained Vice President’s calendar

• Ordered supplies, opened and handled incoming mail, and maintained files

• Prepared PowerPoint slide presentations, proofreading and editing all work products

• Coordinated in-house meetings and travel arrangements

• Performed data entry

• Prepared expense reports

Janssen Pharmaceutica (a Johnson & Johnson company), Titusville, NJ

Senior Administrative Associate to V.P. and Sr. Director, Clinical Pharmacology and Clinical Pharmacokinetics August 1999 - 2003

• Provided telephone coverage and maintained Senior Director’s calendar

• Ordered office supplies, opened and handled incoming mail, and maintained files

• Prepared PowerPoint slide presentations, proofreading and editing all work products

• Prepared correspondence from shorthand notes and dictation equipment

• Supervised department administrative assistants

• Prepared legal documents for FDA drug applications

• Coordinated complex travel arrangements (US & International) - ordered/renewed passports & visas

• Processed expense reports, invoices and check requests

• Coordinated in-house and off-site meetings and planned international meetings in US and Belgium/Netherlands – arranged airline travel, hotel accommodations, transportation; and catering; prepared and shipped all meeting materials

Mary Kay Cosmetics – Independent Sales Director 1988 - 1999

Independent Beauty Consultant

• Interviewed and recruited new Independent Beauty Consultants

• Trained new consultants in sales, skin care, and make-up techniques

• Demonstrated skin care and makeup techniques to customers

• Maintained customer database; performed data entry

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