Freelance Administrative Services/Bookkeeper

ALEATTA JOHNSON

*** ***** ******* ******, ********; California 91016 (H.) 626-***-**** (C.) 626-***-**** (Msg.) ************@*******.***

QUALIFICATION HIGHLIGHTS

Broadly experienced, service oriented business office professional, including, but not limited to, accounts receivable/payable, collections, payroll, journal entries, general ledger, and data entry.

PROFESSIONAL EXPERIENCE

LeData 5/1999 to present

Independent Contract Service

LeData is an independent contracting service that provides Data Entry, Bookkeeping, financial services, and special project completion to employers. LeData offers a serious, professional, team player environment with employers without the feeling of hiring a temporary worker.

Alliant International University/Independent Contractor

Special Projects/University Collector 2/2006 to 4/2007

Audit and Collected on 1.2 million dollars and 387 past due accounts. Effectively reviewed every account in order to make a final decision to write off by the Controller and the CFO of the University. Special Projects include:

 Check and Cash Procedures

 Fixed Asset Inventory (2 campuses simultaneously)

 Collection and Write Off Project on 1.2 million in revenue

 Daily Deposit Report Procedures

Alliant International University 2/2001 to 1/2006

Business Operations Officer/Student Business Services Administrator

Business Operations Officer and Student Business Service Administrator for the Los Angeles campus of Alliant International University (AIU); formerly known as the California School of Professional Psychology (CSPP). AIU specializes in and is widely recognized for, its doctoral programs in clinical psychology with an emphasis on serving underserved and minority populations.

As the Student Business Services Administrator, I oversee 750 student accounts and files to ensure billing accuracy, full and proper application of student financial aid and timely collection of tuition payments. The position entails receipt, coding and posting of more than $12 million in tuition payments each year. Daily deposits and reconciliation of all cash and checks, post to general ledger, generate journal reports. Review and post, or, if appropriate, apply interest waivers and/or late fees. Invoice Department of Rehabilitation, U.S. Army VA and Vocational Rehabilitation for student tuition reimbursements; calculation and disbursement of refunds, management of student and credit card payment plans; preparation and monitoring of promissory notes, payments and defaults; tracking of enrollments, deferrals and withdrawals; review and settlement of all student account discrepancies and agency tracking to ensure tuition reimbursements are collected.

The position requires extensive daily direct contact with the student population as well as presentation of the Business Office section of all new student orientation programs. Served on the Staff Council and consulted with other administrators and faculty members on all matters pertaining to student accounts, discrepancies, and grievances.

During my tenure, the student population has recognized the Business Office as one of the most efficient and professional campus resources. My office extends every reasonable effort to assist and accommodate the special needs and circumstances of the students while simultaneously and consistently maintaining the lowest account receivable balances of the four campuses.

In addition, in my capacity as the Business Operations Officer, I perform the following duties…

Accounts Receivables: receipt and posted all campus revenues and credit card transactions. Invoiced and maintained seventeen contracts with the Alhambra Unified School District for the Psychological Services Center. Revenues for this program were approximately $350,000 per year.

Accounts Payable: reviewed and approved, coded and performed timely transmittals of accounts payables for more than 1,000 campus vendors, campus staff and faculty. Maintain and update vendor records and vendor relations. Perform year-end and transfer vendor files at the end of the fiscal year.

Payroll: campus payroll liaison for the San Francisco based System Office; processing campus payroll for faculty, staff and student assistants, distribution of payroll checks and direct deposit vouchers, preparation of new hire documentation; review and, as appropriate settlement of payroll discrepancies.

A/P Full Charge Bookkeeper, Lake Avenue Church, Pasadena (1999) contract

- Generated checks, W2’s and manuals; approved and prepared invoices/check requests for posting and disbursement; secured all original documents/receipts, verified accounts and set up new vendor information; printed W2s, regular, manual and emergency checks; updated vendor information and generated A/P reports; set up filing system for fiscal year documentation and checks.

- Counted/batched Sunday Offering, verifying amounts for Brink's pickup and financial report; deposits averaged $120 - $185,000 per week; balanced cash receipts and receivables.

- Verified/processed W9s for accuracy; verified/updated monthly Mission Support report and assigned purchase orders; heavy vendor, staff, membership, and bank contact.

Funds Recovery Specialist, Automatic Data Processing, Inc. (1997 – 1999)

Utilized ADP payroll system to recover overpayments from Federal and State agencies. Successfully collecting $5 million in receivables.

Assistant Chief of Operations, Preventative Maintenance Service (1995 – 1997)

Oversaw scheduling, bank deposits, payroll processing, equipment database, vendor relations.

Payroll Specialist, City of Pasadena (1994 – 1995)

Audited and processed time rolls for regulatory compliance for 4,000 city employees.

Data Entry Operator, Kaiser Permanente (1993 – 1994)

Entered, verified, and approved invoices, rental expenses, pharmaceutical bills, and check requests.

Education

Pasadena City College Spring 2008

AS AA Accounting Degree

Lanphier High School High School Diploma

Springfield, Illinois

SKILLS

Microsoft Office 2007; Word, Excel, Publisher, Database Management III, Lotus 1-2-3, Word Perfect, AS400 and CARS, Shelby Accounting System 5.0, Internet proficiency, typing speed of 75 wpm with 99% accuracy, 10-key by touch (25,000 kph). Home office completely equipped to handle any workload. Successful at completing deadlines quickly and accurately.

REFERENCES AVAILABLE UPON REQUEST

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