Manager Assistant

Rose A. Powell

E-mail *************@*****.***

Software Skills

Microsoft Dynamics Great Plains (GP), Customer Relationship Management Systems (CRM Tools), SalesForce, Microsoft Office, Project 2003, Lotus CC Mail, Microsoft Outlook, Adobe Acrobat, Adobe Premier, Main Menu, and Avery Media.

Training

Project Leader Training, AWARD!, Administrative Assistants Conference 2007, Microsoft Dynamics Great Plains, Microsoft Project, Microsoft Power Point, Adobe Acrobat, Adobe Premier.

Work experience

YellowBrix, Inc. - Executive Assistant/Mgr, Receivables - Mar 2009 – Oct 2011

Executive Assistant to VP of Sales/Marketing, VP of Legal, VP of Finance, Director of HR. Communication Liaison throughout the various departments. Enter Lead information into Salesforce and allocate to Sales Team. Process marketing materials for mail distribution. Process and distribute Salesforce reports at weekly Client Service meeting. Sales support, manage all incoming contracts, tracking and filing, Non-Disclosure Agreements and Service Agreements. First line collection efforts, process collection letters, emails and make calls, maintain record within Great Plains and Salesforce (credit and collections systems). Assist Accounting Manager on processing vendor invoices, vendor payments, and processing checks and invoices for mailing. General Office Manager functions, answer and direct calls, receive and distribute incoming mail, maintain and order office/kitchen supplies.

Burgess & Niple, Inc. - Secretary II (Transfer) -Aug 2008 – Jan 2009

Notary Public (Commission expires 12/31/2011), create and process Proposals Addenda, and Sub-consultant Agreements. Maintains standardized Master Activity Guide. Conference room scheduling and calendar maintenance. Provides back up support to Administrative Support Staff. Responsible for wide format printing, print room management, facilities management, fleet vehicle management. Administratively supports the Engineering, Environmental, Geo-technical and Survey Department Staff.

Burgess & Niple, Inc. - Secretary II - Sept 2005 – Aug 2008

Notary Public, maintained contract folders, Outlook Contact Database, office bulletin board, and office calendars. Created and processed Proposals and Addenda. Processed and submitted invoices and maintained invoice filing. Maintained Woodbridge Schedule, Environmental Schedule, and processed Master Activity Guide updates. Meeting coordination and Monthly Operations Committee Meeting Report updates. Provided back up to every member of the Administrative Support Staff, including the Print Room Supervisor. Tele-worker’s Liaison, and administratively supports the Environmental Department Staff.

Carteret Mortgage (Temp position) - New Hires Assistant - Feb 2005 – Mar 2005

Successfully assisted in the hiring of Loan Originators, processors, Administrative and Corporate staff. Utilized and updated web database for entering, editing, and reviewing recruit information. Coordinated with mentors to obtain necessary recruit information. Created Employee Identifications and Employee Files. Effectively Communicated with Operations, HR, and Licensing.

FEA, P.C. (Temp position) -Business Development Assistant - Nov 2004 – Jan 2005

Successfully administered and maintain client database containing over 4,000 names. Researched and compiled a list of potential clients. Conducted market research in key market segments.

Marine Corps Community Service (Temp position)- Data Technician - Aug 2004 –Oct 2004

Served as data entry clerk with responsibility of entry a variety of data. Effectively communicated with buyers, assistant buyers, vendors, field personnel and other data technicians.

DTI Associates, Inc. - Customer Support - Sept 2002 –Jan 2004

Provided administrative support to the Phalanx/SEARAM Director and the RAM/Phalanx Program Manager. Updated monthly budget reports for all contracts using COBRA (STARS accounting system) and inputted changes. Updated and created Power Point Briefs, Document organization and storage, data entry, took minutes and action items at Phalanx Management Team meetings monthly, created and maintained a Phalanx Management Team Notebook, created and maintained a Phalanx Information Notebook for the Phalanx/SEARAM Acquisitions Manager, created action item database, miscellaneous administrative work.

DTI Associates, Inc. - Project Leader - Apr 2002 – Sept 2002

Created and updated monthly reports, charts, coordinated and attended monthly reviews and Project Reviews, submitted Purchase Authorization Requests (PAR's), kept track of money funded, hours, and other direct costs charged to the contract, created and updated Project Leader Notebook, ensured proper product delivery per client request.

DTI Associates, Inc. - Task Leader - June 2000 – Apr 2002

Assigned duties to other project personnel, converted paper files and other media into a Portable Document File (PDF) and place on Compact Discs for final product. Maintained complete record of project status and designed an Electronic Business Card that showcased all aspects of the Company. Utilized Adobe Acrobat, Photoshop, Corel Draw, and PowerPoint. Created a Product Demo to market to potential clients and presented at an all managers meeting.

DTI Associates, Inc. – Receptionist - Feb 2000 – June 2000

Provided administrative support to government offices under contract. Answered multi-line phones, took messages, made appointments, maintained calendars, distributed mail, spreadsheets, greeted customers, assigned security badges, organized, filed and logged travel claims and vouchers, handled petty cash and reimbursements.

U.S. Navy - Legal Assistant - Apr 1999 – Sept 1999

Provided legal assistance to JAG officers, Sailors and their families, assisted in the preparation of legal forms, letters and requests, maintained records and official publications, prepared records of hearings, investigations, courts-martial and courts of inquiry, processed appeals, performed various administrative and clerical duties. Created and maintained case logs, charge sheets, recorded verdicts and sentences at the end of hearings.

U.S. Navy- Office Supervisor - Jan 1999 – Apr 1999

Appointed job sites for over 100 personnel daily, maintained a location log of personnel and equipment used. Created and maintained an attendance record for all personnel, created spreadsheets and rosters for all personnel on team, and wrote accident reports. Ensured that each team member had proper relief and breaks.

U.S. Navy - Operations Specialist - Apr 1998 – Jan 1999

Analyzed intelligence information, functioned as a plotter by using radio-telephone and command and control sound-powered telephone talkers, maintained Combat Information Center (CIC) displays of strategic and tactical information, worked with highly classified and technical material, operated state-of-the-art computer equipment.

References

Available upon request.

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