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Administrative Assistant

Opelousas, LA, 70570
July 03, 2011

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Administrative Assistant


Thirty years of administrative assistant experience.


LETOURNEAU TECHNOLOGIES - Lafayette, LA April 2010 to June 2011

Administrative Assistant (2010 to 2011)

Administrative Assistant for managerial and field service staff for a company specializing in

oilfield drilling equipment.

Routed incoming calls to staff members in a timely and professional manner.

Acted as HR liaison for the Lafayette office.

Maintained personnel files and tracked certification renewals.

Created purchase orders in XA program for products and services.

Create sales orders for parts and field service sales.

Assisted with inventory tracking and auditing.


Administrative Assistant (2009 to 2010)

Administrative Assistant to the Director of Youth Ministry for the diocese.

Duties included correspondence, maintaining mailing lists, reconciling department financial records

Populating and maintaining information for department website

Participating in planning and executing events

Recording secretary for the Bishop's Diocesan Pastoral Council bi-monthly meetings with duties

that included correspondence, securing catering, setup of site, preparing minutes and preparing invoices to

be submitted to accounts payable.

LETOURNEAU TECHNOLOGIES– Lafayette, LA 2007 to 2009

Administrative Assistant (2007 to 2009)

Administrative Assistant for managerial and field service staff for a company specializing in

oilfield drilling equipment.

Instrumental in coordinating Grand Opening Event at a new company facility.

Worked with managerial staff to set up the office environment in the new facility.

Created record keeping forms insuring uniformity and ease of record keeping.

Generated copies of company's maintenance and service manuals used by field technicians.

Revamped company's parts catalogue given to customers as a reference resource.

Maintained employee files, and acted as HR liaison for the Lafayette office.

Assisted Facility Managers with correspondence and projects.

Communicated with vendors to insure proper billing for products and services procured.

Routed incoming calls to staff members in a timely and professional manner.

Scheduled courier service for parts sales and administrative correspondence.

Assisted with inventory tracking and auditing.

Made travel accommodations and assisted with expense reporting.



Working in tandem with the Owner/Principal of a 90 student preschool to supervise a 10 person staff and maintain facility and record keeping for all aspects of the business as well as handle special events and fundraising projects.

Handled invoicing, accounts receivable and accounts payable duties.

Worked with government agencies to secure tuition payments for qualifying students.

Handled enrollment and registration including advertising and communications.

Scheduled necessary workshops for staff as required by law.

Scheduled required inspections for the facility as require by law.

Maintained student files and necessary records for reporting to required government agencies.

CITADEL BROADCASTING – Lafayette, LA 2001 - 2003

Office Manager

Managing a staff of 15 in a fast paced radio broadcasting/sales environment housed in two locations.

Handling Accounts Receivable and Accounts Payable as well as HR, time reporting and commissions reconciliation

for sales and broadcasting staff. Assisting General Manager and Business Manager with day to day business operations.

Assisted traffic department in preparing invoicing, including notarizing verification documents.

Scheduled and attended staff meetings, recording minutes and distributing as needed.

Jointly coordinated a team of staff members during Hurricane Andrew to assist the community with

needed information over a 72 hour period.

Posted job posting per EEOC guidelines for available openings ,interviewed and/or terminated employees..

Assisted with special events, including securing vendors and processing incoming revenues.

AAA SIGNS– Lafayette, LA 2000 - 2001

Project Coordinator - Following jobs from initial customer contact to completion of installation on site, including securing payment and insuring permits were secured as needed.

Acted as inside sales representative for franchise accounts when needed.

MARCANN INC– Opelousas, LA 1981 - 2000

Office Manager - Outdoor Poster Printer 1995 - 2000

Supervised a staff of 7 for a 2 million dollar company and served as personal assistant to company owner.

Accounts Receivable/Accounts Payable Clerk 1981 - 1995

Maintained Accounts Receivable and Accounts Payable records.

Prepared invoices, posted payments and prepared deposits.

Generated purchase orders for materials and services. Processed payments and remittance.

Recorded and prepared sales commissions for payment.

Reviewed expense reports for sales staff. Made travel arrangements for sales staff.

Coordinated special events for 200 to 650 people.


High School Diploma - Amy Bradford Ware High School - Opelousas, LA

Louisiana Notary Public - LSU E - Opelousas, LA


Microsoft Office Programs (Word, Excel, Outlook, Publisher)

PhotoShop (basic)


DISC Communications


Photography, singing, sewing, special event setup

Contact this candidate