Office Manager/Executive Assistant

SUMMARY

Twenty years administrative support of which ten were devoted to multiple executive and senior level support. Extensive experience in human resource benefits administration, on-boarding for new hire employees and related company policies, Fire and Emergency Team Leader and Confidential Policy enforcer. Flexible, strong organizational skills, proven ability to work in a diverse and fast-paced environment with a high degree of quality and integrity. Strong computer skills, particularly using Microsoft Office products including Advanced Word, PowerPoint, Excel, SharePoint, Oracle, WebEx, GDW/BRIO, WACCIM, Web Money, Monet systems, Tigers, SAP HR, SAP Finances, Compass, Click XG, Windows or Mac operating systems, Quicken, ACT, ADP training and the flexibility to learn new or ‘in house’ software. Military Police experience of nine years which included public interaction in stressful situations, radio-to-radio use, interview suspects and victims, accident and felony reports and knowledge of Military Police procedures and state laws. Texas Notary Public until 2013.

WORK HISTORY

09/2009 –07/2011 INC Research Austin, TX

Administrative Assistant to the COO and the Vice President, Global Resourcing and Recruiting

• Provides Executive Administrative support for the COO and the Vice President of Global Resourcing and Recruiting by scheduling conference meetings and domestic and international travel.

• Responsible for coordinating multi-day board meetings for international Board of Directors and C-Level Executives.

• Functions as the Office Manager, which includes acting as Incident Team Leader, negotiating vendor contracts and managing maintenance of premises.

• Arranges interviews and processes for boarding procedures to include the background / drug screenings and scheduling travel for new hire orientation.

• Creates PowerPoint presentations and Excel reports, and maintains the calendars and all travel arrangements for the COO and Vice President of Global Resourcing.

• Processes expense reports on behalf of COO / President.

7/2006- 3/2009 National Financial Partners Austin, TX

Marketing Support Administrator – Benefits Department

• Provided Administrative support for up to six Vice Presidents and their staff.

• Established extensive Customer Relationship with carriers and firm clients.

• Produced invoicing and maintained matrix, Laser fiche and Smart office administrator.

• Arranged conference meetings, scheduling and coordinating.

• Use of office software including, but not limited to: Power Point Presentation, creating Excel reports, calendar, and travel management for Vice Presidents.

• Handled duties as Safety and Emergency Team Leader to include research, training, presenting and reporting.

10/2000- 7/2006 Freescale Semiconductor, Inc. Austin, TX

HR Benefits, Staffing Coordinator II, Administrative Assistant III

• Provided administrative duties in support of two directors, their staff, and walk-in employees.

• Established extensive employee and labor relations management to include educating employees with standard office procedure, Medical and Dental, 401K and Retiree benefits.

• Database management of Austin and Arizona employees’ bonuses and new hires.

• Facilitated presentations, meetings and conferences, maintained calendars and coordinated travel management for the directors.

4/2000-10/2000 Motorola Semiconductor Products Sector / H Industrial - Contractor Austin, TX

Administrative Assistant

• Acted as buyer for departmental industrial parts and hazardous chemicals.

• Created and maintained new matrix for employee training records.

• Provided support for FIXX line, GDW/BRIO and WACCIM programs.

2/1998-4/2000 Bland/Schroeder/Archer, LP Austin, TX

Administrative Assistant

• Recognized official Texas Notary Public and HIPAA & Cobra Compliance.

• Manage database of employee personnel files such as payroll verification, employee vacation and attendance, and health insurance.

• Maintained on site maps, locations, water and hydrant facilities, Secured Equipment verification and safety.

• Maintained records of accounts payable and receivable.

2/1991-2/2000 United States Army Military Police Reserves Fort Hood, TX

Military Police Sergeant - 4003rd GSU Unit

• Trained military police sergeants, for war, peace, stability, and support operations; recognized as the most advanced police training available.

• Completed Armory weapons training.

• Supervised three soldiers.

• Achieved and upheld Secret Security Clearance.

• Patrolled targeted locations on foot and by car and interviewed witnesses, victims, and suspects in the course of crimes investigation.

• Performed administrative duties including answering phones, radio, copying, filing, reports, training and presentations.

EDUCATION

1991 Basic Training and Advanced Individual Training Military Police School Ft. McCullen, AL

1991 Concord High School Concord, MI

AFFILIATIONS

2005 - 2007 Grace Lutheran Church, Congregation Council – Secretary Lockhart, TX

2007 - Present Lockhart Police Dept. (Caldwell County) Victims Assistance Team – Secretary Lockhart, TX

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