Administrative Assistant High School

MARGARET DENISE REYNA

**** *. ********* ***

Covina, Ca 91722

CELL: 626-***-****

HM: 626-***-****

E-mail: ry6009@r.postjobfree.com

Objective

To obtain a challenging position as an administrative assistant with a reputable company, which allows me to further utilize my existing skills and enable me to acquire new skills.

Skills

• Typing: 73-80 wpm

• Strong organizational skills

• Excellent interpersonal skills, office etiquette and phone skills

• Various office machinery

• Microsoft Outlook and Microsoft Excel trained, etc.

• Software: All Windows operating systems, Microsoft Word, WordPerfect, Excel,

Internet, Sasi, Aeries, Powerpoint, Quicken, Quickbooks, Seis

Experience

August 2011 – Present

Administrative Assistant/Receptionist

Maryvale Early Education Center, Duarte

• Perform confidential administrative duties, review & screen incoming and outgoing correspondence; Resolve routine and some complex inquiries, fulfill requests from internal and external business contacts.

• Take notes of meetings, conferences and prepare minutes and distribute them accordingly; File, type, general clerical responsibilities; Maintain records and files both confidential and non-confidential.

• Use knowledge of department and organizational policies and procedures; Operate various computer programs and machines.

• Assist with budget planning, expenditure reports and other materials of this nature.

• Format, type, edit a variety of complex or technical matter, including correspondence, memos, reports, presentations and confidential material.

• Compose letters and memos for administrator’s signature; Assist in planning and organizing special projects. Develop and track progress of projects.

• Utilize electronic mail extensively for communication purposes, word processing, databases, spreadsheet software to store, edit format, print and revise letters, etc.

• Review and summarize miscellaneous reports and documents, prepare background documents and outgoing mail.

• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner; Coordinate with other departments and divisions in preparation for Board Report Packets, calendars.

• Process payroll and attendance; Serve as back-up Receptionist; Perform general clerical duties as required or assigned.

August 2009 – October 2010

Administrative Secretary

Upland High School, Upland Unified School District

• Performed confidential, secretarial duties

• Typed various reports, memos, agenda items, budgets, contracts

• Produced general forms, work orders, facilities use calendar, personnel requests

• Scheduled appointments, conferences, scheduled Supervisor calendar, screen calls, greeted visitors, worked with general public

• Performed general office duties, letter writing, photocopying, statistical reports

• Performed filing, faxing, recordkeeping, ordered general office supplies, deliveries, ordering & distributing supplies for entire staff

• Responsible for preparing monthly budget reports, prepared items for Board of Ed agenda

• Processed Workers Compensation reports, Classified payroll, , accounts payable/receivable, medical insurance, human resource matters

• Worked with the General Public, Community Leaders, Board Members, etc.

August 2004 – August 2009

Business Office Manager/Administrative Secretary

San Gabriel Mission High School, San Gabriel, Ca

• Responsible for accounts payable/accounts receivable, general ADP payroll, medical insurance, employee records

• Performed general record keeping, inside/outside purchase orders & purchasing

• Answered phones, typed memos, repair orders, supply orders, work requisitions, letters

• Handled confidential reports, filing, faxing, e-mail, budgets, appointment setting, scheduling, adult/child records, registration, staff/faculty attendance records/reports.

• Prepare monthly financial reports for Board & Archdiocese of Los Angeles

November 1999 – June 2004

Clerk Typist II

San Gabriel Unified School District

• Perform secretarial/clerical duties for 3 administrators & 3 counselors

• Responsible for confidential clerical work, Board Agenda Reports

• Organized master calendar scheduling, conference requests, general

record keeping, outside purchasing,

• Answered phones, typed memos, letters, confidential reports, general reports, filing,

• Processed work requisitions, faxing, repair orders, personnel attendance, photocopying, e-mail, budget accts., etc.

• Schedule & organized meetings & functions, prepare presentation information.

August 1986 – October 1997

Clerk II / Secretary

Garvey School District

• Performed secretarial/clerical duties for 3 Administrators

• Responsible for purchase orders, work requisitions, repair orders,

record keeping & conference requests, master calendar, & duty roster

• Scheduled & organized meetings & functions for Assistant Principal/Principal

• Organized student graduation, report cards, progress reports & high school

registration, and disaster drill procedures

• Responsible for processing payroll, budget & attendance for staff of 75

• Performed some shorthand and operated a variety of office equipment

• Worked with the General public

July 1986 - September 1989

Administrative Assistant/Secretary I

Ticor Title Insurance

• Handled complex clerical duties & confidential clerical work for 3 Administrators

• Responsible for typing, filing, faxing, record keeping, general reports, budget, memos,

letters, confidential reports, scheduling meeting & functions, telephones

• Worked on processing title documents for several title officers

• Typing 65-75 wpm, some shorthand, operated variety of office equipment

• Worked with the General Public.

Education: American Intercontinental University 2011-2012

Associates in Business Administration/Management

Rio Hondo Community College 1986-1987

Business Education Major

San Gabriel High School 1982-1986

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