Information Technology Administrative Assistant
Resume:
Erin M. Petrie
Phone: 708-***-****
Address
Palos Hills, IL 60465
EDUCATION
University of Illinois at Chicago January 2008- Present
Major: English Education
3.8/4.00 GPA
University of Illinois at Urbana-Champaign
Major: English Education
3.87/4.00 GPA August 2006 – December 2007
EXPERIENCE
RL Canning Inc.
Consultant at Cook County Health and Hospitals System (CCHHS) Chicago, Illinois
Business Manager January 2011- Present
• Direct and coordinate business, financial& administrative support functions in the CCHHS Department of Information Technology to include accounting, finance, purchasing and personnel functions, ensuring coordination of effort, efficiency of operations and achievement of objectives among the various functions.
• Coordination of all Capital procurement and management of the System wide IT Capital Budget.
• Review internal controls, policies and procedures to ensure compliance with appropriate CCHHS & Information Technology guidelines and policies, sound business and finance practices and overall Information Technology Business, Administrative and Operational goals and objectives.
• Coordinate with appropriate administrative offices concerning progress and achievement of overall goals and objectives; direct the preparation of, and review reports and analyses reflecting business and personnel activities of the Information Technology.
• Establish and maintain contact with appropriate Heath System departments to ensure coordination and timeliness of hospital reports, actions and procedures consistent with hospital policies and requirements.
• Prepare and monitor annual operational budgets; analyze monthly statements and reports, prepare summaries to the Director; prepare special reports on financial operations and status of Information Technology accounts as requested for review by Health system & Cook County Administration.
• Perform various personnel actions including but not limited to hiring and promoting employees, evaluating performance appraisals, merit recommendations, and coordinating and establishing work and vacation schedules.
• Manage and supervise CCHHS Department of Information Technology administrative, business, and operational functions to include personnel, accounting, finance and purchasing.
ACS Healthcare Solutions
Consultant at Cook County Health and Hospitals System (CCHHS) Chicago, Illinois
Executive Assistant November 2009- January 2011
• Manage the schedule and administrative activities of the CIO.
• Manage the other administrative assistants in the department.
• Use Microsoft Office suite to support all administrative duties to support the CIO. (Specifically Outlook, Word, Visio and Excel). Provide support and training for the administrative assistants on Microsoft Office tools.
• Provide detailed tracking of payment process and status through use of binders for large ticket contracts: ACS, Cerner.
• Monitor CIO schedule for upcoming conflicts, document needs, etc.
• Identify repetitive reports created by the CIO. Reduce routine for CIO by generating these repetitive reports.
(i.e. MBE/ WBE Compliance Reports, and others as requested.)
• Create Excel spreadsheets, Visio flowcharts as directed.
• Provide coordination between Administrative staff and CIO (getting signatures and redistributing.)
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Maintained records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Greets visitors and determine whether they should be given access to specific individuals.
• Work with IT management to itemize, document and track progress (ownership, % complete, etc.) for clinical, financial and technical IT projects.
• Coordinate, format, post and maintained: IT department project itemization and tracking; vendor and department contact information across the System; and a listing of all mandated trainings.
• Facilitate communication between staff, management, vendors, and other technology resources within the organization.
• Help with the Information Systems Budget, expenses, and paperwork for departmental budget needs.
• Prepare board transmittals for requesting purchase of goods.
• Review amendments to or extensions of contracts for CIO approval.
• Create and modify changes to Hospital Information Systems organization chart (using Microsoft Visio)
• Devise new improvements in office methods, forms, and manuals of work procedures, and instructed the staff in their use.
• Attend internal and external executive level meetings on CIO's behalf.
• Coordinate committee meetings as needed, to include preparation of agenda and all materials pertinent to the meetings.
• Monitor office supplies, equipment, and/or facility maintenance needs adequately and on a regular basis.
• Gathered information for JCAHO inspections and audits.
Technology Consortium Group
Consultant at Cook County Health and Hospitals System (CCHHS) Chicago, Illinois
Administrative Assistant June 2009-November 2009
• Assume receptionist duties, greet public, and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Order office supplies and monitor inventory. Ensure adequate supplies are available for use by department staff.
• Maintain the department calendar for project scheduling and department deadlines, scheduling appointments, and meetings in conference rooms.
• Create, make copies, and facilitate work orders for key request, subscription information, and other needs for IS department.
• Preparation of periodic technical and administrative reports, and other special projects as assigned by Directors, Managers, and IS staff.
• Maintain Administrative Office, Copy Room, Conference Room, and Supplies Closets, keeping them clean, organized, and free from clutter.
• Distribute incoming mail and prepare outgoing mail including bulk mail.
• Establish, develop, maintain, and update filing systems for the department.
• Email out of office memo and 7th Floor Conference calendar at 9:15AM every morning to IS department.
• Log and track training requests and professional development.
• Correctly submit invoices (under $750) for payment to the Accounts Payable department.
Henneman Engineering, Inc.
Marketing Intern Champaign, Illinois
August 2006 – December 2008
• Coordinate with other marketing staff for the development of project cutsheets and personnel resumes used for submitting of proposals and general statements of qualifications
• Assist with management of SalesForce contact database
o Internet based
o Includes over 7,000 records
• Maintain Access database containing detailed past project information
• Finalizing and binding of proposal submittals and statements of qualifications
• Execution of direct mail piece distribution
o 2,000 – 5,000 pieces each mailing
o Six total
• Research on internet for specific project information
• Assist with event planning
COMPUTER SKILLS
MS Access MS Word Adobe Acrobat
MS Excel MS PowerPoint SalesForce Contact Database
MS Visio
REFERENCES AVAILABLE ON REQUEST
Contact this candidate