Administrative Assistant

Sarah L. Williams

**** ** **** *****, ***** Mountain, GA 30083 • 404-***-**** • 404-***-**** • ********@*****.***

PROFESSIONAL SUMMARY

Administrative professional works well as a team player or independently with all levels of management in various corporations, educational institutions and healthcare fast-paced environments with diverse individuals and groups.

SKILLS

Microsoft Office 2007: Word, Excel, Outlook, Access, PowerPoint | Lotus Notes | Type 60 WPM

Event Planning | Customer Service | Kronos Time and Attendance System | Banner, Express and Compass Financial Systems | Scheduling | Invoicing | Meeting Coordination | Support Executive Officers| Accounts Receivable & Payable| Inventory Management| Payroll| Administrative Support| Confidentiality| Office Management| Calendar Management| Budgeting| Teamwork| Problem Solving| Data Entry| Purchasing| Travel| Grants| Report Creation|

PROFESSIONAL EXPERIENCE

Senior Administrative Assistant (Temp Assignment) Nov 14, 2011 (2 weeks)

Axiom Staffing Group Atlanta, GA

Performed administrative support for Director, Spelman College, Office of Institutional Research, Assessment and Planning

• Processed, distributed, and collected course evaluations. Created and maintained spreadsheets

and presentations.

• Assisted in the preparation, submission and follow-up of invoices, proposals, and budgets. Processed check request, invoices of purchases and supplies.

• Managed incoming and outgoing telephone calls.

Administrative Assistant (Temp Assignment) July 2011 to Aug 2011

Express Professional Staffing, Morehouse School of Medicine, OB/GYN Atlanta, GA

Performed administrative support for Administrator

• Assisted medical doctors with administrative task

• Typed and edited forms, correspondence and other documents

• Processed invoices, requisition, purchase orders and expense reports utilizing Banner internal billing system

• Distributed on-call schedules

• Responded to emails and managed incoming and outgoing mail

• Managed special projects

Administrative Assistant/Research (Temp Assignment) Jan 2011 to April 2011

Emory University School of Medicine, Hematology/Oncology Atlanta, GA

Performed administrative support for 3 medical doctors

• Managed calendar, email, speaking engagements, meeting schedule and appointments

• Prepared, tracked and processed expense reports, requisitions, purchase orders and invoice reimbursements through Compass and Express internal billing system

• Coordinated and planned logistics of meetings and travel arrangements such as air, hotel and ground transportation for clients and vendors

• Created and modified confidential documents, reports, memos, and correspondence as required utilizing Microsoft Word

• Reviewed and distributed mail to appropriate staff

• Prepared travel itineraries and agendas for meetings

• Processed incoming and outgoing mail

Administrative Assistant II July 2009 to Sept 2010

Morehouse School of Medicine, Pediatrics Department Atlanta, GA

Performed administrative support for Principal Investigator

• Assisted with program management of IMANI Project, community base prevention projects, educational outreach programs and proposals

• Managed database of training participants, correspondence, and records of office supplies

• Modified, prepared and processed documents such as staff personnel paperwork, correspondence, sub-contracts, MOUs, contracts and grants coordination and submission

• Coordinated and planned travel arrangements , catering, conference room reservation, and audio-visual equipment for events and meetings

• Assisted in preparation and review of department budgets records and various expense accounts for accuracy

• Maintained confidential files in all aspects of client, staff and agency policies and procedures

• Reconciled and processed invoices, requisitions, blanket purchase orders and travel expenses through Banner internal billing system

Senior Secretary/Administrative Assistant Nov 2003 to Dec 2008

Emory University Hospital Midtown and Emory Clinic Atlanta, GA

Performed administrative support for Director of Anesthesia Services and CEO, Internal Medicine

• Scheduled, prioritized, and planned meetings and appointment request

• Made travel logistics for internal and external meetings, conference rooms, and catering services

• Managed ordering of subscriptions, supplies, computers, and electronics

• Maintained and organized departmental records , documents and filing systems for easy and confidential access to reports, correspondence and schedules

• Prepared, processed and tracked expense reports, invoices, purchase orders, time and attendance, leave request, staff personnel files and paperwork and billing records of each account

• Served as focal point for personnel issues--provided both technical and staffing support for staff of 25. Assisted new hires regarding employee related personnel issues, computer access log on, clock in and out questions and instructions and employee badges request.

• Generated, complied, tracked and managed time and attendance payroll reports using Kronos

Administrative Assistant Feb 2002 to Aug 2003

American Cancer Society, Marketing and Communications Atlanta, GA

Performed administrative support for Vice President

• Coordinated and planned logistics for travel, meetings, trainings, catering, and conferences for over 200 participants

• Created and managed various departmental databases and list, correspondence, presentations, and training materials

• Set-up video conferences and coordinated logistics for conference calls, workshops, trainings, conferences, and meetings

• Generated reports with Excel and Access regarding training participants attendance

• Prepared check requests, reports, travel expense and invoices for trainings, workshops and conferences

• Provided backup administrative support to the Office of the CEO and human resource generalist

Administrative Assistant Aug 1999 to Feb 2002

Boys & Girls Clubs of America, Training and Professional Development Atlanta, GA

Performed administrative support for Training Directors

• Coordinated workshops, trainings, conferences, meetings, special events

• Coordinated directors calendar, various workshops, trainings and conference registrations, special events, internal and off-site meetings, conferences, special projects and travel logistics

• Scheduled appointments and coordinated arrangements for conferences

• Maintained files and documents, entered and retrieved registration data for trainings, conferences, seminars, workshops, and special events for over 400 participants

• Processed invoices and managed expense reports

• Created and edited correspondence, agenda and itineraries, reports, presentations and manuals for conferences, trainings and workshops

• Managed Woodruff Leadership and Learning Club program databases

• Provided administrative support for special projects and events

EDUCATION

American InterContinental University Hoffman Estates, IL

Master of Business Administration-Human Resource Management Graduated 10/2011

Saint Leo University Atlanta, GA

Bachelor of Arts in Human Resources Graduated 2009

Contact this candidate