Customer Service Administrative Assistant

CECILIA A. SIMMONS

***** ******* **. **********, ** 48076 248-***-**** **************@*****.***

Business Administration

Accounting, Office Management

General Accountant and Office Administrator with over 15+ years in the Non-Profit , Retail Accounting and Banking/Finance settings.

Education:

B.S. – Business Administration

Central Michigan University – Honor Graduate

Middleton Real Estate Training, Inc.

Technical Skills

• Shelby Church Management – Accounting

• Church Windows – Accounting

• Sage Business Works - Accounting

• Retail Pro- Accounting/Inventory

• Quick Books-Accounting

• Microsoft Programs: Word, Excel, Publisher, Outlook

• Symitar- Banking/Finance

Areas of Strengths:

Accounts Receivables/Payable Budget Analysis

Computerized Payroll Inventory Control

General Ledger Monthly Bank Reconciliations

Fund Account Analysis Purchasing

Marketing Contract Negotiations

Administrative Skills Customer Service

Hope United Methodist Church

January, 2011- March, 2012

Church Treasurer

( P/T) 25-30 Per Week

Responsible for the day-today operations of a 2500+ membership (300+ vendors)

Duties included:

• Report to Finance Committee and Senior Pastor on a weekly or bi-weekly basis the income/expenditures and budget variances

• Ensure that the general ledger is properly recorded, reviewed and reconciled monthly

• Assist with the annual audit (i.e. generate revenue reports and provide documentation, post Y/E closing entries

• Perform internal audits for internal control purposes

• Oversee Petty Cash Fund/Church credit cards

• Generate and distribute monthly financials to Senior Clergy Staff, Finance Committee and for 22 ministry areas for tracking and budgeting purposes

• Review the church’s cash position on a daily basis

• Assist in Finance Committee in developing yearly operating budget for Church (2.2M)

• Reconciliation of monthly Electronic Contribution program

• Assist in developing and managing Yearly Operating Budget for Church (2.2M)

• Assist with monitoring, posting and reconciling restricted fund contributions of 3 year Building Fund pledge program

• On a weekly basis generate and post checks vendor checks to adhere to a timely payment schedule.

• Reconcile accounts payable month end which includes all vendor payments, monitoring of restricted funds accounts.

• Maintain accounting software which includes updates, new accounts, streamlining to avoid duplications to Financial, Contributions and Membership modules

Input and reconcile high volume of weekly contributions

• Post weekly cash flow receipts

• Process Accounts payables/generate weekly vendor checks

• Oversee process/reconcile NSF returns

• Reconcile Petty Cash Fund /Church credit cards

• Monthly bank reconciliation (3 accounts)

• Prepare Y/E 1099 for 35+ independent contractors

• Serve as liaison between Clergy, Administrative Staff, Ministry Managers,

Parishioners, Auditors and the Finance Department

• Provide quarterly financial presentations/overview for new members to explain

Financial procedures

• Address and resolve financial concerns for clergy, administrative staff, parishioners and vendors

• Supervise part-time accounting assistant

Jack’s Place Menswear- Southfield, MI

Business Manager

April, 2003- Nov. 2010

Responsible for the day-to-day business/financial operations for a high end men’s retail establishment

Duties included:

• Coordinate month end closing process to ensure all corporate deadlines

are met and information presented to board in accordance with GAAP

• Create and maintain general ledger and prepare quarterly income statements and

balance sheets

• Assist the CFO, CPA with special projects as needed

• Assist in development and monitoring of yearly 2M budget

• Process 75-100 weekly accounts payable invoices including generating and

• disbursement of checks

• Monitor daily cash balances and prepare bank deposit tickets

• Control operating cost by closely monitoring purchasing to prevent cost over-runs

• Set-up payment schedules and establish a working relationship with 375+ vendors

• Perform database management and support for 8 salesmen to monitor their personal customers (8000+)

• Resolve NSF, bad, decline or disputed credit cards.

• Assist with developing marketing commercials via print, radio and television

• Responsible for monthly related general ledger payroll postings

• Create and maintain payroll distribution reports

• Generate daily financial reports for store managers and salesmen

• Work closely with various marketing firms, radio and print media to ensure proper advertising

• Issue Purchase Orders

• Serve as administrative support, health care liaison and it personnel for entire staff

• Developed cross functional relationships with 3 other related businesses for same owner

• Address and resolve financial concerns for vendors, sales management,

salesmen and customers

• Perform clerical support functions including typing, copying and answering the telephone as necessary.

Extracurricular Activities

• Sienna Literacy Program – Tutoring of Adults in the disciplines of reading and mathematics

• The Derrick Coleman Foundation (NBA) - Administrative Assistant

• Fountains At Franklin Senior Assistance Living Facility, Volunteer

Contact this candidate