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Administrative Assistant Project Manager

United States
August 10, 2012

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*** ******** ********, *********, ** L4J 3S6 416-***-****

Versatile, high energy events specialist with over nine years of experience in the events industry.

Exceptional communication skills, both written and verbal. Detail-minded professional with excellent time

management and organizational skills, with the ability to multitask and handle complex projects under tight

deadlines. Planner, executioner, and achiever of event objectives with the capability to successfully

negotiate with vendors and manage budgets effectively. Fluent in English and Spanish.


Hill + Knowlton Canada 2003 - 2012

Events and Office Coordinator 2009 to 2012

Provided centralized special events services to the H+K specialists as part of their clients’ Public Relations campaigns,

supporting all business units, including initiatives such as: product launches, galas, themed parties, networking cocktail

receptions, conferences, tradeshows, media announcements, clients holiday parties, and client internal events (announcements,

launches, employee appreciation days) amongst others.

Responsible for H+K internal and external corporate events, including client retention events, summer company days, holiday

parties, employee training and recognition conferences and events.

Main tasks and responsibilities:

Preparation of Event program and budget

Assist in the preparation of communications and media relations strategies for special events

Providing consultancy on Site alternatives, evaluation and identification,

Venue sourcing and inspections

Negotiation with suppliers

Logistics coordination: liaison with venue, catering, audiovisual, entertainment, etc.

On-site coordination and support

Invitation design and distribution, guest list, RSVP and follow up

Signage development and design

Décor responsibility, and staging

Transportation coordination (including travel and accommodation arrangements)

Event material development and production

Assistant Consultant, Meetings, Events and Training, 2007 to 2008

Provided event planning and coordination services for the Corporate Communications Group to advance its clients’ PR


Main tasks and responsibilities include assisting in the logistics coordination for all meetings and events,

including Catering, Audio Visual, Rentals, Entertainment, Security, Staffing, Event materials,

Transportation, Media training coordination.

Administrative Assistant, 2003 to 2007

Provided administrative support to Corporate Communications Group

Coordinated all meetings for the group: in charge of catering, meeting set up, scheduling

Travel arrangements for executives and consultants

Sourcing and preparation of promotional products, media drops and various projects, including

material sourcing, and production.

Laura Tocker

Canusa Inc 2003

Office Administrator

Provided administrative and accounting support services to General Manager

Accounts Payables and Receivables, Invoicing

Clerical duties, maintaining filing and record systems, faxing and photocopying

Maintained mailing lists and clients’ database

Internet research

Bank Boston 2000 - 2002

Special Events Assistant 2001 to 2002

Provided support and assistance services to Special Events Manager

Assisted in the coordination of special events, including booking facilities, liaising with vendors,

arranging catering, preparing and distributing meeting materials

Coordinated training courses for employees

Project Administrative Assistant 2000

Provided administrative and meeting support for Bank Boston’s Special Project (PeopleSoft implementation)

Assisted in the coordination of special events, such as workshops, teambuilding parties, outings

Participated in the design of the users training plan: coordinated schedules, developed ad prepared

training materials and courses logistics

Provided support services to Project Manager

Developed new procedures for the new information system

Valter Motor 1998 - 1999

Administrative Assistant

Provided administrative support to Imports Manager

Performed related clerical duties, such as word processing, maintaining filing and record systems,

faxing and photocopying

Scheduled and confirmed appointments and meetings

Ordered supplies and materials for office maintenance

Prepared invoicing and collected receivables


Events and Meeting Management Certificate 2005 – 2007

George Brown College, Hospitality and Culinary Arts

Bachelor in Accounting 1996 - 2002

University of Buenos Aires, Argentina

References available upon request

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