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Executive Assistant Manager

Princeton, New Jersey, 08540, United States
March 30, 2011

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**** ******* ******Newtown*Pennsylvania*18940

Phone: 215-***-**** Cellular: 215-***-****



High energy, goal oriented, adaptable, and motivated Executive Assistant is seeking a position that will provide a challenging opportunity to significantly contribute to a company’s organization, efficiency, growth, and profitability.

Self directed, independent, confident, hardworking, and disciplined individual who possesses strong communication, organization, and interpersonal skills. Proven track record initiating and maintaining client relationships.


Sovereign Investment Company – Princeton, New Jersey March 2005 – Present

Office Manager and Acquisition/Disposition Associate

o Responsible for monitoring monthly tenant rent roll, payment of real estate property tax, updating property & liability insurance certificates, review tenant leases, track all scheduled lease bumps for existing property portfolio, update SAP system daily.

o Coordinate all property site visits; arrange access to property due diligence materials. Communicate with title company, M&M legal and accounting team, broker, purchaser and purchasers counsel, track earnest money deposits received. Obtain disposition approval from Key Bank and BMO. Generate all closing documents necessary to expedite closing. Obtain mortgage releases from Key Bank and BMO post closing. Generate tenant notice letters post closing.

o Responsible for creating mass mailing and email blasts, marketing materials for distribution at conferences, running demographic reports, initiating access and uploading asset marketing packages to sovereign exchange.

o Prepare and reconcile accounts payable and expense process, travel and itinerary coordination, conference and exhibiting registration, coordinate all wire, check and recurring payment requests, prepare all exempt employee time sheets, liaison between M&M and SIC team members.

o Generate, track broker listing agreements, extensions and termination dates.

Goldman Sachs – New York, New York August 2004 – March 2005

Executive Assistant to the Executive Vice President of Banking Technology

o Extensive calendaring, coordination of meetings with senior level executives, Managing Directors and Partners firm wide

o Coordinated necessary domestic/international business and personal travel arrangements

o Managed many aspects of personal affairs

o Reconciled all travel expenses and monthly consulting invoices

o Managed high call volume

o Maintained and prepared monthly timesheet reports distributed to 800+ employees with accrued vacation, sick and personal time

o Maintained confidential/personal client correspondence and other records

o Maintained and coordinated training for all other Administrative Assistants in department

New Jersey Council of Teaching Hospitals – Trenton, New Jersey September 2002 – August 2004

Executive Assistant to the Senior Vice President of Health Policy and Advocacy

o Extensive calendaring for the President, Senior Vice President and management team

o Coordinated travel arrangements, speaking engagements, conferences, meetings, and symposiums

o Reconciled all travel expenses

o Interacted with high level political/business leaders

o Created and contributed to key projects, presentations, correspondence, memos, spreadsheets, and reports

o Concentrated on building key business relationships with Senators/Assemblymen of New Jersey as well as their congressional and legislative aides to gain insight on issues of importance

o Interacted with hospital members and legislature; tracked legislative bills, introduction of bills that became law, and prepared bill comments as needed

o Organized 1st Annual Golf Outing,1st Annual Flu Clinic; 200 legislators and legislative aids attended including former Governor McGreevy

Northwestern Mutual Financial Network –The Savino Financial Group, Princeton, New Jersey March 2000 – September 2002

Executive Assistant to the President

Intermedia Communications – Shared Technologies Fairchild, New York, New York August 1999 – March 2000

Customer Sales and Services Manager for New York

Lucent Technologies – Field Service Messaging Group, King of Prussia, Pennsylvania July 1997 – August 1999

Technical Assistance Coordinator for DE, MD, NJ & PA

Eastern Regional Coordinator, Sales and Services Division

Bristol-Myers Squibb – Princeton, New Jersey July 1996 – July 1997

Executive Assistant of the Cardiovascular Marketing Department

NeoStrata Pharmaceuticals – Princeton, New Jersey May 1994 - July 1996

Administrative Assistant


The Cittone Institute – Princeton, New Jersey September 1993 – May 1994

Degree: Office Automation Specialist


o American Council on Exercise (ACE) certified

o National Notary Association - New Jersey Notary


Furnished upon request.

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