Administrative Assistant

Gita N. Vashi

**** ********* ****.

Arlington, VA 22204

Home: 703-***-****

*****.****@*****.***

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Summary of Qualifications

· Dependable, organized and detail-oriented professional with extensive administrative and clerical experience.

· Extensive experience organizing, scheduling and preparing training seminars and workshops.

· Excellent customer service skills.

· Proficient in Microsoft applications including Word, Excel, Access, and PowerPoint.

Professional Experience

American Red Cross-National Headquarters - Administrative Coordinator 1997-2008

· Prepared confidential business memoranda and correspondence for the Senior Director.

· Screened and followed up with telephonic and electronic communications for the Senior Director.

· Maintained the Readiness Division budget over one million dollars and daily expenses for the Chapter Disaster Readiness Exercise & Evaluation.

· Prepared, processed and track all aspects of expense reimbursements, accounting vouchers and purchase orders, timesheets for the Senior Director, readiness staff, field staff, and volunteers.

· Coordinated all travel and accommodation arrangements to include travel accounts, journal entries, corporate credit cards, purchase cards (P-Cards), ID cards, and air cards for the Senior Director and other staff members.

· Reconciled monthly Citibank Corporate Credit Card, P-card statements.

· Managed the purchase of office supplies and materials for internal and external staff.

· Coordinated conferences, training seminars and workshops for eight service areas.

· Provided administrative aid and general support during activation of the Disaster Staff Deployment Center and Disaster Operation Center.

· Provided executive administrative support to Senior Vice President of Disaster Services as needed.

Lockheed Martin IMS - Research Assistant 1996-1997

· Managed traffic ticket processing for District of Columbia Police Department.

· Processed, reviewed and categorized an average of 200 pieces of traffic ticket correspondence daily.

Systems & Computer Technology Corporation - Senior Secretary 1991-1995

· Provided administrative support to senior management to include meeting arrangements and maintenance of the site planning calendars.

· Mentored and provided leadership to the secretarial staff.

· Performed a range of human resources tasks, which included payroll processing, resolution of personnel and payroll problems, presentation of new hire orientations and maintenance of job postings.

· Led special projects, which included an Employee Professional Development Program and the United Way campaign.

· Participated and helped coordinate and facilitate key training sessions.

Education

B. P. Baria Science Institute, Gujarat, India Bachelor of Science - Major in Zoology

Additional Education

Microsoft Office Suite, Oracle SQL/PL-SQL, Oracle DBA I and II

Accounting: Principals of Accounting – Crestar Bank

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