Experienced Administrative/Executive/Legal Support Specialist
Resume:
Stephanie Scoggins
McCalla, Alabama 35111
*********.********@*****.***
Employment
December 2007 to Present
Self Employed
Contract Administrative/Executive/Legal Support Specialist
•Contact and Project Management
•Document drafting, editing and review
•Transcription services
•Analysis and summary of contracts, agreements, documents
September 2007 to December 2007
Litigation Management Services, LLC
Marketing Director/Legal Support Specialist
•Plan, execute and analyze results of marketing research efforts including: client satisfaction, general market research, industry specific research, and company specific research.
•Write and produce company profiles, proposals and RFP responses.
•Identify appropriate target audiences for seminars, etc. and coordinate all planning and marketing of same.
•Provide legal support as a contract paralegal to individual attorneys and law firms.
•Prepare pleadings, research case law; interview witnesses; photograph incident/accident scenes, summarize depositions, implement document management systems and manage same, assist with document productions (including review, bates stamping and indexing), prepare exhibits, prepare trial presentations and assist at trial.
•Research needs of local attorneys and law firms, making presentation of services and securing contracts with same
January 2005 to August 2007
Adams and Reese LLP
Administrative Legal Assistant
•Coordinate and assist with legal matters, including staffing assignments, to ensure compliance with all statutory regulations and deadlines, including monitoring and prioritizing case load.
•Attend and record regular status meetings and prepare summary of such meetings for firm-wide distribution.
•Assist Health Care Practice Group with research and development of new business leads and opportunities.
•Assist individual attorneys in developing individual business/marketing plans.
•Assist in creation of attorney and practice group profiles and RFP responses.
•Assist in identifying opportunities for firm-hosted seminars as well as attorney presentations at non-firm events, conferences, seminars, conventions, etc., and work with attorneys to prepare appropriate seminar/presentation materials.
•Prepare estate and tax planning documents, including notices and documents relating to the administration of testate and intestate estates.
•Receive, review and organize new files, including documents, correspondence and legal research.
•Monitor case status and research case information via internet court information systems and provide reports to attorneys
•Draft pleadings, court orders, legal forms and correspondence, including engagement letters, waiver of conflicts letters and other administrative-related items.
•Document management.
•Maintain individual attorney calendars and practice group calendar.
•Active member of business development team, including initial client visits, monthly client development activities, client satisfaction visits, and coordinating and planning receptions, lunches, presentations, seminars, and other client related activities.
January 2000 to January 2005
Bradley Arant Rose & White LLP
Training Coordinator
•Keep up with current developments and changes in the legal field and develop new training programs or modify and improve existing programs, including the design and creation of appropriate raining materials, handouts and support manuals based on those changes and developments.
•Learn all computer programs and software that Firm is using or planning to implement through the use of manuals and Internet research, or vendor-sponsored training classes and assist IT department in implementation of firm-wide network software upgrades.
•Attend meetings and seminars to obtain information for use in training programs, or to inform management of training program status.
•Assess and analyze training needs through surveys, job performance, focus groups, and/or consultation with management and employees and confer with management to identify and address training needs.
•Offer specific training programs to help workers maintain or improve job skills and develop testing and evaluation procedures.
•Schedule classes based on availability of classrooms, equipment, and instructors.
•Conduct pre-employment screening tests for typing, proofreading and computer knowledge skills for Human Resources, including making hiring recommendations for qualified applicants.
•Coordinate and conduct new employee orientation, mandatory on-the-job training classes, one-on-one individualized and specialized training for employees in the Birmingham, Huntsville, Montgomery, Jackson MS, Washington DC and Charlotte NC offices in the use of computer software, office equipment and general office procedures
•Setup and secure Training Rooms, including computer class preparation (i.e., testing programs, downloading documents, resetting computer and deleting documents created during classroom instruction).
•Maintain the Training Room scheduling calendar and maintain training attendance records
•Maintain UPS Online Shipping user accounts database
•Assists Help Desk support when needed, including timely response to Track-It Tickets, voice mail and e-mail requests
October 1998 to January 2000
Bradley Arant Rose & White LLP
Legal Secretary (Labor & Employment)
•Secretarial and paralegal support to two extremely heavy litigators
•Receive, review and organize new files and collect and maintain discovery requests and responses
•Request and summarize client documents and schedule and summarize depositions; prepare trial notebooks and identify and collect trial exhibits
•Monitor case status and research case information via internet court information systems
•Draft legal documents and correspondence and prepare legal forms, including preparation of appellate briefs
•Document management
•Maintain attorney calendar
June 1994 to 1998
Haskell Slaughter & Young, L.L.C.
Legal Secretary (Public Finance; Estate Planning and Tax)
•Secretary and paralegal support to Managing Member and Practice Group Chair
•Assistance in day-to-day firm administration, including financial planning, budgeting, productivity records, inventory control, document management, new employee orientation and 401(k) records management
•Prepare estate and tax planning documents, including annual Crummey notices and documents relating to the administration of testate and intestate estates
•Prepare reports, correspondence, memoranda, meeting agenda, client presentation documents, summaries or documents relating to administrative matters, including those of a confidential nature
•Maintain administrative records and files, including PAC records , reports and compliance records
•Reconcile PAC account bank statements
•Maintain administrative calendar and docket as well as attorney calendars
•Extensive telephone communication with government officials, clients and non-clients
•Heavy dictation transcription and prepare camera-ready documents; control and manage large document transactions
•Compile information and prepare applications for tax-exempt status and other IRS forms
•Prepare other legal and corporate documents and correspondence, including initial incorporations, annual corporate consents, maintenance of clients’ corporate Minute Books preparing transcripts of bond and corporate transaction closings
•Receive and organize new files, maintain attorney calendars, time records and client billing
Software
Windows XP, 2000, 98, 98 MS Outlook
MS Word MS Excel
MS PowerPoint Corel WordPerfect
InterAction Elite WebView
Elite Enterprise Elite BillBack
Hummingbird PowerDOCS Hummingbird CyberDOCS
PC Docs Soft Solutions
iManage InterWoven
Blumberg Certified Mail PostMaster Plus
Track-It! Equitrac
QuestionMark Software Know-It-All Testing Software
GroupWise Office and Dictation Equipment
Skills and Abilities
•Ability to read and understand information and ideas presented in writing and subsequently communicate the information in a clear and effective manner so others will understand
•Ability to give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
•Ability to work with little or no supervision and manage time wisely to develop specific goals and plans to prioritize, organize, and accomplish work.
•Ability to use logic and reasoning to identify the strengths and weaknesses of a given topic or situation, or to develop creative ways to address training needs.
•Ability to identify educational needs of others, and develop training programs or classes.
•Ability to teach or instruct others to improve their knowledge or skills.
•Ability to provide clear and concise information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Education
High School: S.R. Butler High School
Huntsville, Alabama
Graduated May 1979
Specialized: University of Alabama at Birmingham
UAB Special Studies Paralegal Program
part-time, 1992-1998
Specialized: New Horizons –classes to learn various software programs
2000 to 2005
Available and Willing to Travel
References Furnished upon Request
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