Administrative Assistant High School

Gregory Riley

**** ****** ******

San Diego, CA *2123

Cell: 619-***-****

Email: ***********@*****.***

QUALIFICATIONS

• Five years of military experience working under high-ranking military officers

• Typing speed: 60 wpm

• Expertise in many Microsoft Office applications including Word, Excel, Outlook and PowerPoint

• Proficient at learning new concepts quickly while working well under pressure

• Three years experience managing an office of six secretaries

• Obtained State of California Life-Only Insurance License

• Working knowledge of Joint Federal Travel Regulations (JFTR)

• Obtained Federal security clearance on Jan. 14, 2004

EXPERIENCE

United States Navy – Naval Special Warfare Group One Coronado, CA Jul 2007 – Aug 2009

Senior Administrative Assistant (Operations Department)

• Improved efficiency of travel arrangement process by ensuring a smooth transition from former paper-based system to new web-based travel system (Defense Travel System)

• Arranged over 400 travel orders for personnel, ensuring all naval special forces were in place at all times

• Created a tracking system for all travel orders using Microsoft Excel improving overall accountability

• Improved administrative efficiency by 100% by creating both an electronic filing system that worked in conjunction with the paper system to ensure all outgoing and incoming correspondence were accounted for.

• Maintained a $60,000 supply budget and purchased all departmental supplies, improving overall efficiency by 95%

• Drafted and submitted all country clearance requests, enabling members to travel overseas

• Handled busy six-line phones for multiple military officers

United States Navy – USS Dubuque (LPD-8) San Diego, CA Jul 2004 – Jul 2007

Administrative Assistant (Ship’s Front Office)

• Processed over 3,000 pieces of correspondence, 1,000 awards, 400 member evaluations and 50 command instructions, improving the ship’s overall combat readiness by 85%

• Improved office efficiency and inspection readiness by 100% by creating and maintaining filing systems for employee vacation requests and member temporary travel assignments

• Trained and developed personnel over a 6-month period, resulting in 100% advancement

• Maintained a $20,000 supply budget and purchased all office supplies, maintenance supplies and tools, ensuring deployment readiness at all times

• Headed a team of four administrative assistants to transfer 400 service records to an electronic database system called Relational Admin Client (R-Admin) prior to service records being transferred to a land-based office and subsequent deployment.

EDUCATION

Murry Bergtraum High School for Business Careers New York, NY Sep 1997 – June 2001

High School diploma

National University

Major in Business and Finance San Diego, CA Nov 2009 - Present

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