Administrative Assistant Executive

EXPERIENCE

**/** – **/** SANOFI-AVENTIS, BRIDGEWATER, NEW JERSEY

Market Research Coordinator for VP of Market Research

*/** – 12/08 BRYANT STAFFING FOR SANOFI-AVENTIS, BRIDGEWATER, NEW JERSEY

Market Research Coordinator for 17 Market Research professionals (temporary position)

• Provided administrative support to the VP and Sr. Director for Market Research.

• Developed and maintained the market research contract log tracking the status of contracts eliminating delays in commencing research projects.

• Managed approval process from initiation to contract execution.

• Processed all Purchase Orders requests and ensured that all legal paperwork was properly executed.

• Ensured that all details on the eCAFs, proposals, cost detail forms and contracts are accurate.

• Developed contact databases improving retrieval of vendor information facilitating mail merge and expediting the Purchase Order process.

• Developed competitor profiles on various pharmaceutical and biopharmaceutical companies.

• Developed a database of market research studies which provides easy links to study results.

8/98 – 6/04 PHARMACIA CORPORATION/PFIZER, PEAPACK, NEW JERSEY

Administrative Assistant to five Executives

• Supported VP’s, Directors, and Project Managers in various Hospital Products groups including Critical Care, Oncology, Infectious Diseases and New Products.

• Improved the quality of PowerPoint presentations for the Marketing Department as well as other departments in the company utilizing my extensive experience with custom animation in PowerPoint as well as Corel Draw.

• Proactively took on responsibility for tracking all the budget commitments and check requisitions for the US and European teams.

• Arranged several off-site meetings in other states and countries handling all details including hotel arrangements, flight and airport shuttle arrangements, all audio and video logistics as well as meal planning and entertainment.

• Coordinated five executives’ appointments and ensured the office was running efficiently during the executive’s presence and absence.

• Coordinated domestic and international travel arrangements and accommodations utilizing the on-line Travel Planner.

9/97 – 8/98 ANDREW PERSONNEL FOR ESSEX IRB, LEBANON, NEW JERSEY

Administrative Coordinator (temporary position)

Essex Institutional Review Board is a committee that reviews clinical research projects to help ensure that the rights and welfare of the participants are protected and that the study will be carried out in an ethical manner.

• Initial site approvals include reading the consent form to determine if the average individual would understand the language, making sure all FDA required documentation is correct and complete in addition to verifying the doctors are licensed to practice.

• Reviewed consent form approvals including checking the consent form to ensure the changes follow the FDA guidelines.

• Utilized Access in order to follow up on any sites that have expired and have not submitted their final paperwork or requested and extension.

• Answered phone and fax inquiries regarding status of the studies.

• Issued approval letters for advertisements, amendments, and extensions.

• Ensured all files are accurate and complete for impromptu inspection from the FDA.

6/96 – 7/97 MOORE DOCUMENT SOLUTIONS, LEBANON, NEW JERSEY

Administrative Assistant to four Regional Vice Presidents and One Director

• Coordinated five executives’ appointments and ensured the office was running efficiently during the executive’s presence and absence.

• Coordinated travel arrangements and accommodations in a timely manner while focusing on minimizing expenses.

• Made all arrangements for district meetings in various cities in the East.

• Screened incoming phone calls and reviewed incoming correspondence using discretion to direct items to the executive or refer them to other staff for action.

• Responsible for interviewing, hiring, training and supervising the receptionist.

• Researched vendors focusing on reducing office expenses.

• Accurately completed various typing assignments, provided co-worker relief, coordinated faxes, Airborne and filing.

1/95 – 5/96 FORTIS, INC., NEW YORK

Administrative assistant to the President and Senior Vice President of Real Estate Equities

• Coordinated two executives’ appointments and ensured the office was running efficiently during the executive’s presence and absence.

• Screened incoming phone calls and reviewed incoming correspondence.

• Set up and maintained a spreadsheet comparing all the information received on different buildings in order to determine the best acquisitions.

• Processed travel arrangements and accommodations.

• Accurately completed various typing assignments, provided co-worker relief, coordinated faxes, Federal Express and filing.

4/86 – 9/94 STANDARD CHARTERED BANK, NEW YORK

Senior Executive Secretary to the Vice President of the Finance Department

• Automated the previously manual Federal Reserve reports improving timeliness and accuracy. Subsequently convincing the Federal Reserve to accept it as an alternate to their manual form. This software was ultimately adopted industry wide for the preparation of these reports.

• Developed and maintained spreadsheets for budget planning and forecasting.

• Coordinated with Group controllers to update financial information on a timely basis.

• Prepared financial reports for the head office on internally developed software.

• Designed Lotus macros for the finance Department staff.

• Researched and summarized data as requested, prepared reports for executives, senior management and regulatory authorities utilizing Lotus.

• Evaluated the software needs to upgrade the finance Department’s computer system.

• General secretarial duties included executive’s calendar, travel arrangements, greeting visitors, and handling incoming and outgoing correspondence.

EDUCATION

Taylor Business Institute, Secretarial Science Curriculum, GPA – 3.5 (Dean’s List)

Manalapan High School, College Preparatory

SOFTWARE

Microsoft Word 2003 Microsoft Outlook 2003 Corel DRAW 8

Microsoft Excel 2003 Microsoft Access 2003 Visio 5.0

Microsoft PowerPoint 2003 Windows Lotus Notes

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