Manager Maintenance

DESMOND A.M. GONSALVES

Phone: (022-********, 981-***-****

E-mail: qyymw8@r.postjobfree.com

Job Objective

______________________________________________________________________

Seeking a challenging and motivating environment where I can better utilize my abilities & skills so as to grow in my career in sync with the Organization growth

Synopsis

A Result Oriented Admin Manager with In-depth Knowledge & many years of rich experience in the following areas of : - General Administration - Vendor Management - Facility Management - Travel Management - Cost Reduction - Vigilance & Security - Housekeeping - Event Management & Liaising

Strong ability to master a situation quickly; highly knowledgeable in a wide variety of professional disciplines and an expert at organizing & directing turnaround situations.

Adept at handling day to day activities in co-ordination with internal / external departments for ensuring smooth business operations.

Expertise in executing housekeeping activities in the organization with new initiatives for restructuring of cleanliness and health facilities.

Proficient in improving security systems & networks and resolving all kinds of security problems that are commonly encountered.

An effective communicator with exceptional interpersonal skills and hands on experience in training and development of subordinates.

A smart negotiator with abilities in finalizing cost effective contracts

A great go-getter and team member

Educational Qualifications

• B COM from University of Mumbai

• Management Course in Business Administration from K.C College of Management Studies, securing a First Class

IT SKILLS: MS Office & Internet Applications

Professional Experience

25/7/2007 - till date International Knowledge Park Pvt. Ltd. Mumbai

Manager – Administration

• Managing Administrative budget to ensure effective delivery of services such as House-keeping, Hygiene Management, Security, Cafeteria, Transport, Office equipment, etc. to enable smooth day to day operations

• Enabling smooth deliveries & distribution of courier services

• Managing & controlling of Services like Electricity, Security, Reception, Cafeteria, Transport, Telephone-Fax, Telex, Xerox, etc.

• Control of Cars & maintaining their records

• Directing housing allotment for Expat employees at Company owned flats & maintenance of the same.

• Interfacing with Government Officials such as MTNL, B.S.E.S, & F.R.R.O.

• Ensuring smooth operations at all times and maintaining proper decorum & discipline by implementing & modifying the policies & procedures.

• Preparing and maintaining MIS for effective cost monitoring.

• Supervising the maintenance, security & housekeeping activities in the organization.

• Ensuring availability of all housekeeping material and other essential items in stock.

• Directing the efficient rendering of Housekeeping facilities with hygiene & cleanliness as its most focal point.

• Ensuring compliance with statutory acts as well as rules & regulations of Minimum Wages for all out-sourced staff.

• Administering security programs through the Service Providers to guard against theft, fire, vandalism, violence or other threats and setting up fire hydrants and smoke detectors.

• Implementing disciplinary norms and standards for minimizing violations of rules and regulations.

• Monitoring CCTV Cameras.

• Ensuring that no security post is left vacant on duty & that all guards are alert on their post.

• Ensuring that security relievers are present.

• Ensuring payment of all bills concerning utility services on a timely basis.

1/9/02 – 24/7/2007 Enercon India Limited Mumbai

Admin In-charge (Mumbai Office)

• Managing & controlling of Services like Electricity, Security, Reception, Cafeteria, Transport, Telephone-Fax, Telex, Xerox, etc.

• Purchase & maintenance of stationery, office equipment, furniture, electrical equipments, etc

• Developing and implementing key procurement strategies / purchase schedules from the vendors and ensuring alignment with organisational objectives.

• Self-correspondence

• Managing the reservation of Hotels, Tours & Travels; passports, visas and foreign exchange.

• Ensuring payment of all bills concerning utility services on a timely basis.

• Enabling smooth deliveries & distribution of courier services

• Managing of conferences and important events/special occasions of the company

• Managing authorization for asset movements

• Managing and maintenance of Company owned Guest House and its upkeep.

• Authorisation of Petty Cash vouchers.

• Interfacing with Government Officials such as MTNL, B.M.C, Labour Welfare Officials & B.S.E.S.

• Ensuring smooth operations at all times and maintaining proper decorum & discipline.

• Preparing and maintaining MIS for effective cost monitoring.

• Managing Administrative budget to ensure effective delivery of services such as House-keeping, Hygiene Management, Security, Cafeteria, Transport, Office equipment, etc. to enable smooth day to day operations

• Steering smooth dispatch and receipt & keeping a track of returnable and non-returnable materials.

• Supervising the maintenance, security & housekeeping activities in the organization.

• Ensuring compliance with statutory acts as well as rules & regulations of Minimum Wages for all out-sourced staff.

• Implementing disciplinary norms and standards for minimizing violations of rules and regulations.

• Attending on important visitors & guests of the Company.

• Preparation of various formats

• Preparing Expense statements

• Preparation of Comparative Charts

10/4/00 – 31/5/02 Cheecoo Networks Pvt. Ltd. Mumbai

Assistant Manager – Administration

• Handled the recruitment life-cycle for sourcing the best talent from diverse sources after identification of manpower requirements.

• Planning human resource requirements in consultation with heads of different Departments.

• Organizing entire recruitment process i.e. allocating the date and time and sending call letters

• Movement of personnel in town and out of town and their control

• Attending Complaints and Staff problems

• Maintaining Employees Personnel Files

• Managing & controlling of Services like Electricity, Security, Reception, Cafeteria, Transport, Telephone-Fax, Xerox, etc.

• Enabling smooth deliveries & distribution of courier services

• Managing the reservation of Hotels and Tours & Travels.

• Purchase & maintenance of stationery, office equipment, furniture, electrical equipments, etc

• Managing of conferences

• Interfacing with Government Officials such as MTNL & B.S.E.S.

• Supervising the maintenance, security & housekeeping activities in the organization.

• Preparing Expense statements

• Preparation of Comparative Charts

1/8/98 – 08/4/2000 Udyog Services Ltd., Mumbai

A part of the Birla Group of Companies

Assistant Manager – Administration

• Controlling of Services like Electricity, Reception, Cafeteria, Telephone-Fax, Telex, Xerox, etc.

• Assisting in Purchase & distribution of stationery and Purchase & maintenance of office equipment, furniture, electrical equipments, etc

• Booking & making reservations of Hotels and Tours & Travels.

• Ensuring payment of all bills concerning utility services on a timely basis.

• Enabling smooth deliveries & distribution of courier services

• Interfacing with Government Officials such as MTNL & B.E.S & T Undertaking & Customs Officials.

• Supervising the maintenance & housekeeping activities in the organization.

• Preparing Expense statements

• Preparation of Comparative Charts

1/6/93 - 31/7/98 Jindal Iron & Steel Co. Ltd., Mumbai

Junior Manager – Administration.

• Indenting of Aircraft spares

• Liaising with D.G.C.A., Airport authorities, Customs, B.C.A.S, D.C.P. Airport Zone etc

• Obtaining airport entry passes, vehicle passes, boarding passes and car nets for aviation fuel.

• Handling arrival and departure of aircraft and preparing of expense statements.

• Obtaining credit facilities for landing and parking & RNFC and TNLC charge

• Looking after & controlling of Services like Electricity, Security, Reception, Cafeteria, Transport, Telephone-Fax, Telex, Xerox, etc.

• Purchase, distribution & maintenance of records of stationery

• Self-correspondence

• Handling the reservation of Hotels, Tours & Travels; passports, visas and foreign exchange.

• Ensuring payment of all bills concerning utility services on a timely basis.

• Enabling smooth deliveries & distribution of courier services

• Directing housing allotment for employees as per the Management directives of Company owned flats & booking the Guest Houses as per requests

• Interfacing with Government Officials such as MTNL, B.S.E.S, D.G.C.A., Airport Authorities, Customs, B.C.A.S, D.C.P. Airport Zone, etc.

• Preparing and maintaining MIS for effective cost monitoring.

• Preparation of various formats

• Preparing Expense statements

• Preparation of Comparative Charts

1/6/88 – 31/5/93 Golden Star Technical Services Mumbai

Junior Officer - Personnel and Administration.

• Assisted in the recruitment process.

• Assisted in organizing the entire recruitment process i.e. allocating the date and time and sending call letters

• Typing of Call Letters, Appointment Letters, Confirmation Letters, and Increment & Promotion Letters.

• Noting of Complaints of Staff problems

• Opening & Maintaining of Employees Personnel Files

• Looking after of Services like Electricity, Reception, Telephone-Fax, Xerox, etc.

• Enabling smooth deliveries & distribution of courier services

• Booking of Train & Air Bookings.

• Distribution & maintenance of records of stationery

• Checking out on the maintenance & housekeeping activities.

• Payment of Utility Service bills

CAREER HIGHLIGHTS / ACHIEVEMENTS:

1. Obtained a passport for the Company CEO whilst working with the Jindal Group in 19 working days in the year 1994-95, when at that particular time there was no TATKAL service available for obtaining passports.

2. Personally obtained visa’s for Company Executives by self.

3. Handled the Private Aircraft movements, whilst working for the Jindal Group

4. Negotiated & obtained very good corporate rates for the Car Rentals, Air Travel, Passport, Visas, Forex, etc.

5. Negotiated & obtained Excellent Corporate Rates for all Company paid Mobile connections.

6. Negotiated & reduced cost in the Annual Maintenance Contract rates

7. Negotiated & obtained good rates for water dispensers & 20 ltrs water bottles.

8. Successfully handled 7 Offices whilst working for Enercon India Limited, spread over 2 buildings (Kolsite House & Janki Centre) situated at Veera Desai Road, Andheri (West).

9. Negotiated & reduced cost in the Annual Service Contract Rates

10. Negotiated & obtained very good corporate rates for Budget as well as Star Hotels.

EXECUTIVE SUMMARY:

Looking after & managing all Admin aspects, meeting of total requirements on a timely basis of the same and giving more emphasis by prioritising work on deadline driven Projects.

PERSONAL DOSSIER

Date of Birth : 13th June, 1965

Address : 103, Laxmi Park, First Floor, Opp. Pratap Cinema,

Kolbad Road, Khopat, THANE (West) – 400 601

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