Administrative Assistant Project Manager

JENNIFER L. TROIA

** ********* ******

Lodi, NJ *7644

Tel: 201-***-****

Email: ********@*****.***

OBJECTIVE

An event planning position with a reputable company, which will play into my unending passion for creating one-of-a-kind events, through the utilization of my strong propensity for creativity, ability to manage multiple tasks, and excellent communication skills acquired through my varied professional experiences.

ENVY OF EVENTS • Lodi, NJ

Owner/Event Planner

2011 – Present

(Part-Time) 2009- 2011

•Maintain a high standard as it relates to all written and verbal communications

•Excellent project management, organizational and time management skills, combined with a tireless attention to detail

•Sole stakeholder involved in vendor selection, negotiation, onsite management and program implementation

•Managed, organized and coordinated trade shows, special events and meetings

•Consulted with customers/clients to identify the objectives and requirements for conducting conferences and meetings

•Proficient in digital and hand-made custom design work including, but not limited to invitations, favors, and event materials

•Prior event experience includes: corporate events, marketing and PR initiatives, weddings, birthday parties, showers, outdoor events, with a specialization in candy table design

•For mission statement, services provided, event photos, and client testimonials, please refer to the company website www.envyofevents.com

CAMPY’S BLUE STAR AMUSEMENTS • Woodland Park, NJ

Event Consultant

(Part-Time) 2010 - Present

•Negotiated prices with vendors for bulk food purchases

•Liaison between Campy’s Blue Star Amusements and Chambers of Commerce to acquire all necessary permits and scheduling of carnival events

•Led custom design work for all promotional and marketing materials

UNILEVER • Englewood Cliffs, NJ

Reporting Analyst – Customer Development

June 2009 – September 2011

•Responsible for managing the day to day relationship with Wal-Mart/Club Sector colleagues including: entry of all manual inputs in Sector reports; ensured that all correspondences from Sector are answered in a timely manner; communicated all report changes to team members

•Produce bi-weekly Point-of-Sale Executive Reports from Solys

•Ensured that all 150+ reports were distributed and validated within the designated service level agreement

•Assisted in automating 150+ Sector Reports

•Created and communicated Merlin Glossary consisting of over 1,000+ terms and compiled a comprehensive Business Trends & Patterns presentation for SVP of Customer Development

Administrative Assistant – Customer Development

June 2007 – June 2009

•Provided full administrative support to AHM Director and Team. Daily responsibilities included: preparing Excel Spreadsheets & PowerPoint Presentations, management of calendar, coordinated travel arrangements, prepared expense reports, scheduled on and off-site Team meetings, updated Team Rosters, ordered supplies, processed invoices, and Free Goods Orders

•Prepared Semester Review Books: APARS, Nielsen 104 Reports

•Reporting: Directly responsible for updating and distributing weekly team reports which included: GAP & Volume Reports, Daily BPR Report, Weekly Projected Reports (Merlin), Nielsen Reports, and Spin Reports

•Elected by Vice President to serve on Newsletter Team as main point of contribution

Administrative Assistant – Marketing

March 2006 – June 2007

•Provided full administrative support to Marketing Directors and Brand Management teams, as well as providing coverage for the VP & GM of Business Unit, as needed. Daily responsibilities included: calendar management and monthly itineraries, coordinated travel arrangements and expense reports, scheduled on and off-site meetings

•Country Crock: Participated on creative team for the 1MAS Program

•Promise Master Brand and Super Shots: Participated on creative team for both the Master Brand and Super Shots campaigns. Involvement included: coordination of the 21-Day Challenge for Unilever employees; key contributor during creative sessions; researched health related organizations for company tie-ins

•Project Manager for Promise Conference Room Re-design. Tasks included: presenting design options; working with multiple vendors and contractors; upgrading audio visual equipment, proofing art work, managing budget, creating, coordinating and carrying out deadlines

Administrative Assistant – Marketing

June 1997 – September 1999

•Team participant in coordinating market testing and National Launch of Brummel & Brown Spread. Responsibilities included: presentation design, layout and graphic animation, assisted in creation of launch materials, monitored and evaluated public relations campaign with press clippings from over 300 newspapers

ADVA OPTICAL NETWORKING • Mahwah, NJ

Executive Assistant/Office Manager

2004 – 2005

•Provided full administrative support to President and team demonstrating ability to improvise, improve procedures and meet demanding deadlines

•Organized details of special events, travel arrangements, corporate agendas and itineraries (domestic and international)

•Responsible for monthly, quarterly and yearly Marketing and Sales budgets

•Tracked US Employees quarterly and yearly performance evaluations and bonuses

•Planned and coordinated corporate luncheons and developed presentations for on- and off-site meetings

•Successfully served as liaison for office move, by working directly with all third-party contractors, architects and vendors

KMF PARTNERS, LP • New York, NY

Financial Assistant/Office Manager

2003 – 2004

•Communicated with brokers to carry out all back-office clearance and settlement procedures to resolve daily trade breaks/discrepancies

•Facilitated communication with brokers to relay market data and other information

•Tracked and reported commissions paid to various executing broker/dealers

•Facilitated the transfer and wires of high-net-worth investor funds

•Prepared, maintained and distributed a variety of reports, including, but not limited to portfolio analyses and custodian reports

•Managed all personal and confidential tasks and calendars for President

•Reconciled business and personal bank accounts

ALLIANCE CAPITAL MANAGEMENT • New York, NY

Executive Assistant

2000 – 2003

•Headed all reporting for nine accounts; budgeting and administrative functions for Senior Vice President/Director of Structured Products and Structured Products team

•Administrative functions included: maintaining and coordinating schedule for Senior Vice President, managed contact database, coordinated domestic and international travel along with preparing expense reports and itineraries, tracked time and attendance for Structured Products group, processed invoices, ordered office supplies and acted as the liaison for all service requests and facility issues for the team

PROFICIENCIES

Microsoft Office Applications • Visio • ACT! • Lotus Organizer • Lotus Notes • Freelance Graphics • CorelDraw • Quark • Photo Shop • Ariba • AdView • Nielsen • Merlin • Hyperion • Solys • SharePoint• PeopleSoft

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