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Manager Administrative Assistant

United States
August 21, 2012

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Suitland, Maryland



Alliance Of Community Health Plans - Washington, DC

*/**** - */****

(Temporary Assignment)

Office Manager:

* Managed monthly credit card statements and ensured payment

* Collected timesheets and processed payroll through ADP

* Managed smart benefits program through WMATA

* Processed new hire paper work and collected necessary

identification for I-9

* POC to building management

* Oversaw financial functions, including accounts

payable/receivable, created financial reports using QuickBooks,

and submitted payroll

* Processed and submitted the organization's state registrations

and renewals when due

* Perform basic human resources functions such as monitoring

sick/vacation leave

* Maintained office supply levels, ensured that the office common

areas were neat and orderly, and submitted office maintenance

requests as necessary

* Organized and file financial documents, vendor correspondences,

bill payments, historical documents and tax-related documents


Manufacturers Alliance - Arlington, VA

10/2007 - 4/2011

Executive Assistant/HR Generalist:

* Received and made proper disposition of telephone calls coming

into the office. In this connection, makes available or

coordinated the production of, as necessary, background or

informational material

* Monitored important telephone conversations and meetings as

requested, and takes appropriate steps to insure necessary

action is initiated and follows up to ascertain such action was

completed in a timely manner

* Reconciled AMEX credit card payments, and issuing checks

* Coordinated small and large-scale catering events

* Handled all requests for meetings and appointments, prepared or

requested preparation of briefs indicating purpose of

appointments and outlining background data, or arranged for an

oral briefing by appropriate officers

* Processed incoming and outgoing materials such as

correspondence, reports, memoranda, and other forms of written


* Performed the following types of duties: edited letters composed

letters and reports, reviewed correspondence for accuracy and

completeness, and replied to inquiries.

* In supervisor's absence, maintained a file of correspondence and

events which the supervisor should know and, upon his/her

return, brought such matters to their attention in a timely

prioritized manner

* Created and completed travel orders in automated system and

monitored the approval process to insure timely issuance of

travel orders and tickets

* Made airline, hotel, and rental car reservations

* Used receipts to create travel vouchers and reimbursements

* Managed and paid AMEX bills,

* Managed and coordinated Director's calendar

Human Resource/Finance Responsibilities

* Assisted with Recruitment, Selection, Interviewing and On-

Boarding Process.

* Generated and distribute new hire welcome packet.

* Processed new hire paperwork.

* Ensured new hire is properly setup (desk/office, IT, phone,

security, etc.)

* Processed Ex-Hires out

* Created and updated all personnel files

General Services administration - Washington, dc

(Contract Position)

1/2005 - 9/2007

Senior Executive Assistant/Jr. Office Manager:

* Provided timely and ongoing support to the Director and senior

staff by coordinating their schedules, managing Outlook

calendars, handling travel, lodging and transportation

arrangements, expense reports, maintenance of contact lists and

telephone calls and messages.

* Provided daily support to ensure the smooth operations of the

Office of Government Relations, ensuring receiving, routing and

tracking responses to telephone calls, mail distribution,

invoice preparation, contract execution, and other office-

related needs.

* Provided ongoing support with accurate, timely and professional

correspondence, memos, briefings, agendas, presentations and

presentation materials as needed in support of the Director and

Deputy Directors.

* Assisted with the development of the annual budget; monitor

monthly reports, provide budget status and serve as liaison with

Financial Services.

* Worked on behalf of the Senior Director in scheduling of

Government Relations meetings as requested including scheduling

locations and/or conference call arrangements, preparing and

sending meeting notices, developing agendas, compiling meeting

materials and providing summaries of meetings.

* Coordinated and managed the flow of information, records, data,

reports, and other communication through the Government

Relations department, developing process systems and keeping

Senior Director apprised of priority information and deadlines.

* Kept the Director promptly informed of any critical issues and

routinely informed of day-to-day matters.

* Maintained strict confidentiality of Government Relations


US Department of the navy - WNY, DC


(Contract Position)

Administrative Assistant:

* Served as right-hand person to the Captain across all job


* Provided administrative support to include telephone coverage,

copier projects (including overhead preparation), mail handling,

supplies control and necessary communications internally and


* Typed correspondence for the Senior Director and Chief Executive

Officer to include word processing/typing of letters, memos,

forms, policies and procedures (includes handling of

confidential information)

* Updated and maintained department and master calendar

* Assisted in organizing staff retreats and company outings

* Set-up, coordinated and recorded minutes of meetings and

conference calls, including on site logistics

* Prepared expense reports and reimbursement forms for

President/reconciling credit card payments

* Insured all personnel evaluations were completed on a timely

basis and processed appropriately


Payroll - ADP, Kronos, Paychex, MS Word, MS Excel, PowerPoint, Publisher,

Outlook, Adobe, Management, IMIS, Lotus Notes, Familiar with lite

Accounting Software, SAP, Personnel Management, Conference Planning,

Planning of events and large conferences, Editing/Proofing Federal

Government Contracts/Proposals


Pitt County Community College - Greenville, NC

Associates Degree/Office Administration (2001-2002)

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