Little Ms. Perfect Resume

Profile

Solid background in information management assistant, and document control specialist. Consistently exceed s goals and customer service expectations. Experienced in the oil and gas industry operations.

Objective

To obtain information management or document control specialist position on a fast paced environment. A position related with my skills that will provide opportunity for growth, responsibility, and professional development. Adaptable dependable, strong organizational skills experience multi-tasking in a variety of settings.

Professional Experience

2008 - Present

Piper Morgan AEI

Houston, TX.

Occuaptional Health Services Records Administrator

Provided the front office support for the health services department including greeting employees and customers.

Answered the health services department clinic phone.

Ensured smooth patient flow.

Scheduled employee clinic appointments.

Coordinated provider’s schedules and maintained the health services clinic schedule.

Resolved scheduling conflicts as they arise in the health services department.

Scheduled referral examinations with outside medical providers as needed.

Provided the administrative and information management functions for the health services clinic including copying, scanning, faxing, mailing, filing documents, making new employee files in medical records.

Maintained the general office correspondence files and prepared internal and external medical correspondence including coordinating the distribution of examination results to the employees.

Entered the employee data and examination results into the Occupational Heath Manager database as well using OHM to verify employee data and health records.

Updated Microsoft Access Exam Tracking system for Suitability for Expatriate Assignment program and chart tracking system to trace the location of employee medical files.

Provided administrative assistance to non-clinic staff upon request including scheduling pre-employment drug screens, travel arrangements, and providing phone assistance to Rapid Response during absences.

Provided professional support on special projects and other activities as assigned by the Health Services Manager.

2007 - 2008

Williams

Houston, TX.

Records Administrator

Maintained the Williams records database.

Maintained the inventory stored within the records department, including file purges and transfers of files to a storage facility.

Maintained Williams inventory boxes in an offsite facility, including the retrieval, addition and destruction of files within inventory.

Maintained the supply inventory within the records department.

Developed procedures to ensure the highest level of service and accountability.

Maintained all hard copy files and documents, including permanent, work paper, audit, confirmation, correspondence, tax returns, restricted, research files.

Created new files and records.

Handled telephone request and responded to requests.

Managed and coordinated of offsite filling system and vendors, including retrievals, and refiles.

Prepared files to be shipped to offsite warehouse.

Reported generation for records.

2001 - 2006

Venturi

Houston, TX.

Document Control Specialist

Provided records management support.

Inputted data into databases and performed specific queries.

Located information requested by customers and responded to audit and litigation request

Coordinated records preparation for inactive storage.

Assisted with implementation of retention policy.

Provided records management assistance to other teams within Chevron as required.

Assisted with evaluation of records management tools.

Trained customers on use of information tools, process and repositories.

Classified, scanned, and maintained documents into database for the EWF project.

Organized and maintained file room.

Maintained the fixed assets barcodes, labels and disposal of office furniture.

Inputted data into database and performed specific queries.

Assisted other Corporate Development areas with the coding invoices and purchase requisitions.

Send and retrieved boxes of documents to and from all departments.

Software Skills

Ms Word, Power Points, Excel, EDMS, Livelink, Intranet, Internet, Access, ARIS Insight, TRIM, Medgate

Education

2000 - 2004

Texas Southern University

Houston, TX.

Bachelors Degree Business Administration

References

Available upon request.

Contact this candidate