Office Manager/Full Charge Bookkeeper

CAREER OBJECTIVE:

A challenging position with finance and administrative responsibilities in an organization where my financial and office management expertise will guarantee high quality performance and long term success.

SUMMARY OF QUALIFICATIONS:

Excellent intercultural, interpersonal and communication skills

Highly adaptable to new and challenging situations, able to prioritize and delegate responsibilities effectively

Resourceful self-starter with extensive background in management

Profound understanding of generally accepted accounting principles from manual applications to system software programs

Expert on all aspects of Payroll Management

Computer proficiency: Microsoft Word, Access, Excel, Datatel, Internet, Printshop ProPublisher

Quick study with exceptional attention to detail, multi-tasking, prioritizing and working independently

Experience with scheduling, design, administering, and follow up of small and large group presentations

Specializing in utilizing the QuickBooks® family of Accounting applications - General Ledger, Accounts Receivable & Payable, Payroll, Sales Tax, Inventory, Budgeting and Job Cost setup. Experience with Non-Profit, Property Management, Service, Retail, Light Manufacturing and Construction Industries.

10 Key by touch and excellent typist

PROFESSIONAL EXPERIENCE:

International Import/Export Office Operations Manager

WMS Trading (2008 – present)

Coordination of international logistics and shipping services from vendors and

clients. Full Charge Bookkeeper, AP, AR, Payroll, Payroll/ Sales Tax, General Ledger, banking, foreign exchange transfers and all office administration. Processing of all orders and customer invoices, from purchase order, confirmations, and final invoices. Monthly inventory management. Monthly cost analysis of all sales, jobs, budgetary concerns and cash flow. Work with outside Accounting Firm on semiannual review and corporate taxes.

Association Executive

Southern Vermont Board of REALTORS®

Crown Point Board of REALTORS® (2008 – 2009)

Maintain and manage board office. Coordinate monthly Board of Directors’ meetings. Coordinate monthly Board’s General membership meetings.

Coordinate and assist with Professional Standards for the Regional Professional Standards Board. Full Charge Bookkeeper for both boards. Prepare budgets, forecasting, member billing and collections, AP, AR, Payroll, Taxes, General Ledger. Work with outside accounting firm on year end non-profit tax filing

Accounts Payable Bookkeeper

World Learning, Brattleboro, VT (2006 - 2007)

Reconcile statement from vendors. Insert voucher check requests and maintain vendor files in Datatel. Active in offsetting replicated account information in Datatel. Process large volume of A/P checks twice a week. Verify information on check requests. Uphold confidentiality standards regarding A/P systems. Communicate with vendors and World Learning employees regarding A/P issues. Ensure timeliness of payments to vendors. Perform various duties relating to general ledger postings and journal entries as needed.

Office Manager/Full Charge Bookkeeper

Poncho’s Wreck/Anchor Seafood Restaurants (1996 -1999)

Streamlined and transferred bookkeeping ledgers to a computerized bookkeeping system for two restaurants. Generated invoices and written communications for accounts receivable. Researched, tracked and sustained all information for accounts payable. Managed cash flow for two restaurants. Performed month and year end closings. Modified and maintained all insurance and other lawful small business policies. Handled all aspects of payroll thru ADP interface.

Office Manager

J.P. Galanes Concrete Company, Inc., Brattleboro, VT (1995 - 2006)

Streamlined and transferred bookkeeping ledgers to a computerized bookkeeping system. Full Charge Bookkeeper, AP, AR, Payroll, Payroll/ SalesTax, General Ledger, banking, Generated invoices and written communications for accounts recievable. Researched, tracked and sustained all information for accounts payable. Composed client proposals, contracts and estimates. Assisted with fiscal tax documents. Assessed, modified and maintained all insurance and other lawful small business policies. Mediated owner/customer miscommunications, disputes and payments not received. Preserved contract bookkeeping ledgers for federally funded construction projects. Monthly cost analysis of all sales, jobs, budgetary concerns and cash flow. Work with outside Accounting Firm on semiannual review and corporate taxes.

Administrative Assistant

Wilmington Middle/High School, Wilmington, VT (1994 - 1996)

Supported the school guidance counselor and assisted with general office duties. Managed confidential student accounts and devised a database to monitor student attendance. Supervised students in the absence of the guidance counselor. Coordinated and scheduled meetings between office staff, faculty, parents and/or outside parties. Tracked office inventory and ordered supplies.

Payroll Manager

H. Loney Construction Co., Inc. Brattleboro, VT (1985-1991)

Managed a weekly payroll in excess of 250 employees utilizing a handwritten timesheet process. Worked with a specific vendor created software program designed for job-costing large construction projects. Managed all aspects of Payroll, verifying employee hours, verifying accuracy of printed paychecks, transporting pay to various departments and jobsites, managing weekly payroll tax deposits, monthly and yearly Federal and State reporting. Worker’s Compensation administrator. Handled all Payroll Audits by Federal and State Agencies. Worked with Senior Management on employee benefit programs and implementing deductions. Full Charge bookkeeper for two subsidiary companies with Union affiliations.

EDUCATION:

Associates in Science, Business Management

Southern Vermont College, Bennington, VT, GPA: 3.75 (1990)

Coursework included:

Financial Accounting

Managerial Accounting

Business Law

Introduction to Information Technology

Introduction to Database Concepts and Applications

Business Management

Introduction to Electronic Spreadsheets

COMMUNITY WORK:

The Family Garden, Volunteer Bookkeeper (2004 - 2005)

Volunteered bi-weekly bookkeeping services to small, non-profit childcare center in West Brattleboro.

REFERENCES AVAILABLE UPON REQUEST

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