Executive Assistant

Gunilla Chacon Tulehag

EXECUTIVE ASSISTANT/SECRETARY/TRILINGUAL

*******@*******.***

Cell: 786-***-****

Objective

To obtain a challenging position in a successful Corporation with an opportunity for advancement and professional growth based on skills, experience and job performance.

Significant Achievements

With an excellent attitude to work, proactive approach and flexibility in taking on new role skills whenever required, I have grown as a professional, achieving, among many things an important improvement of the In-House Electronic Filing System for the Borouge 2 Project, later adopted by Construction Site Office in UAE.

Due to extensive periods living, studying and working abroad, I have had the privilege and great fortune to liaise with people from all continents.

Qualifications Summary

Executive Secretary/Assistant with ten years of experience coordinating office management, assisting high level Company Executives, Managers and Directors, working in fast-paced environments demanding strong organizational, administrative, technical, linguistic and interpersonal skills. Vast experience in dealing with customers as well as clients, vendors and personnel, serving as primary point of contact, including heavy workloads with strict deadlines.

Excellent written and oral communication skills, problem resolution ability, high level of confidentiality, ethical, discreet, committed, detail-oriented, resourceful, efficient and enthusiastic, computer literate, team player with ability to work independently with little supervision. Confident and poised in interactions with individuals at all levels.

Professional Experience

Present Position:

EXECUTIVE ASSISTANT, to President International, BPN Media Agency

(IPG) Interpublic Group of Companies

Miami, FL

EXECUTIVE SECRETARY/ASSISTANT, bilingual

Borouge 2 Project, Madrid (Spain)

Borouge, ADNOC Group of Companies (UAE), Foster Wheeler (UK), Tecnicas Reunidas (Spain)

EXECUTIVE SECRETARY/ASSISTANT, bilingual

Hawiyah Gas Plant Expansion Project, Madrid (Spain)

Saudi Aramco (Saudi Arabia), Jacobs (Canada), Tecnicas Reunidas (Spain)

LEGAL SECRETARY, trilingual

Erik Sätherberg Advokatbyrá, Stockholm (Sweden)

Private Law Firm

LEGAL SECRETARY, trilingual

Juristfirman Sebastián Alzola AB, Stockholm (Sweden)

Private Law Firm

MANAGEMENT SECRETARY & ASSISTANT, FINANCIAL COORDINATOR,

PROJECT COORDINATOR-TRANSLATOR & INTERPRETER, trilingual

Immigration Department, Stockholm (Sweden)

TRANSLATOR & INTERPRETER, trilingual

National Association of Translators & Interpreters, Havanna (Cuba)

Responsibilities

• Daily contact with International Markets both Management and Administrations, for coordination, compiling & distribution of documentation and information

• Office Management, Coordination and Follow-up

• Word Processing and Typing, DDBB, Excel Spread Sheets, PowerPoint Presentations

• Translations English/Spanish/Swedish

• Extensive Calendar Management, Planning & Scheduling

• Screening of Telephone Calls, Maintenance of Contact Lists, Office Supplies, Office Equipment Operation

• Arrangements for National & International Travel/Lodging

• Responsible for new Employee Training

• Processing of Expense Reports, Time Sheets, Travel Authorizations, Leave Applications

• Preparation & Coordination of Workshops, Meetings & Conference Calls

• Document Control, Filing & Data Archiving

• Preparation of Reports, Memos, Letters, other Documents & Presentations

• Procurement Assistance & Handling of pertaining Documentation

• Personal Assistance to Manager’s and family members

• Preparation & Maintenance of Weekly Attendance & Annual Vacation Records for Project Employees

• Management, Distribution & Records of In- & Outgoing Electronic Communication, Fax & Correspondence

• Coordination & Preparation of VIP Visitors Schedules

Education

• TOEIC Certificate in English, Test Performed in Madrid (Spain)

• Post Grade: Webdesign, Desktop Publishing, Digital Media, Html (3 years)

Miroi Utbildning, Stockholm (Sweden)

• High School: Boris Luis Santa Coloma, Havanna (Cuba)

• Middle School: Hovsjöskolan, Stockholm (Sweden)

Computer Skills

Office Package, Outlook, Lotus Notes, PowerPoint, Excel, Acrobat, SAP, Documentum, Access, Photoshop, ImageReady, Dreamweaver, Illustrator, Premiere, SoundForge

Language Skills

Swedish: Mother Tongue

English: Bilingual (written & spoken)

Spanish: Bilingual (written & spoken)

Norwegian, Danish, Italian & Portuguese: (good understanding & reading)

French: Basic (3 years in Middle School)

References

Transcripts and references are available upon request.

Contact this candidate