Administrative Assistant Accounts Payable

Administrative Assistant

****-**** ****** **** *** Associates/Transportation U Division - Stone Mt GA

Responsibilities: JOB SUMMARY

• Provided administrative and business support to the VP and supported other members of the executive management team.

• Maintain VPs calendar, planned and schedule meetings, teleconferences and travel.

• Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $50K annually.

• Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.

• Enhanced communication between client base and Rail Sciences executive team, fostering a sense of teamwork and collaboration.

• Extracted federal training guidelines and prepared material and graphics for on line training web site.

• Worked with all Microsoft Office platforms including, power point presentations, spreadsheets, Outlook Email –high volume.

Facilities Coordinator/Manager

2008 -Carters Oshgosh Corporate Office - Atlanta GA - Contract Position

2002-2007 -AfterHours Formalwear Corporate Office - Norcross GA

Responsibilities: JOB SUMMARY

• Managed the proper repair and maintenance for over 500 retail stores nationally.

• Managed the work assignments for building technicians, vendors, and contractors.

• Managed facilities staff to deliver expected service levels to the client within the prescribed budget

• Coordinated work assignments among building technicians, vendors, and contractors.

• Reviewed backlogged work orders to ensure that assignments are completed.

• Reviewed price quotes for the procurement of parts, services, and labor for projects.

• Developed and maintained positive relationships with venders.

• Responded to all repairs and emergencies in a tactful and expedient manner.

• Attended client meetings and seminars for facilities matters.

• Maintained the scheduling, maintenance, and monitoring of all heating, ventilating

air conditioning, water, electric and other systems to ensure efficient operation.

• Prepared capital project budgets and operating budget reports.

• Prepares monthly operating budget variance reports.

• Coded accounts payable invoices to ensure correct cost center accounting classification.

• Managed various facilities projects as well as light remodels and visual merchandising projects

SUPERVISORY RESPONSIBILITIES

Managed a work unit and groups.

Responsible for identifying training needs, tracking performance, coaching, and motivating direct reports. Responsible for hiring, terminating, compensation, and performance evaluation of staff and vendors.

Kids Kondo InKorporated 1995-2000

Director

Two Locations North Highland Atlanta GA and Church Street Decatur GA

Responsibilities: JOB SUMMARY

• Facilitated layout and hired contractors for construction of building layout as it pertains to Child Care Licensing.

•Coordinated Licensing Inspections with various departments - DHR, Fire, Health, Building Inspection to obtain licenses for two child care centers.

• Hired and trained teachers and cooks and managed daily performance.

• Managed financial records -income, payroll, tax and accounts payable.

• Interviewed parents for child placement.

• Conducted parent conferences and assisted with concerns and directives.

Education

University of Dallas Business and Child Development

Lanier Tech CDA Child Phys.

PRSM Facilities management -Retail Facilities Maintenance Professional Certification

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