Personal Administrative Assistant

*** ** ***** ****** #* • Burien, WA ***** • 206-***-**** – Cell

************@*****.***

Summary

Administrative & Support Specialist with a solid history of providing customer service to clinical research professionals and participants. Adept at managing details including answering phones, generating reports, scheduling, travel, data entry, conference calls, and monitoring budget expenditures. Proficient in Word, Excel, Oracle and PowerPoint.

Strengths

Clinical Research Administration Data Monitoring / Coordination Participant/Next of Kin Interviewing

Office Administration Outcomes Ascertainment Medical Records & Chart Review

Meeting & Conference Support Clinical Trial Recruitment Medical Terminology

Project Coordination Trials Adherence & Retention HIPAA Certified

Professional Experience

FRED HUTCHINSON CANCER RESEARCH CENTER Seattle, WA

Data Coordinator Lead, Women’s Health Initiative (WHI) 2005 – present

Generates and interprets study data using database reports to monitor Field Center (FC) compliance to study protocol. Answers questions, provides feedback and helps solve problems for FC Outcomes Coordinators (OCs) at 17 clinical centers. Conducts conference calls to FCs to monitor and discuss FC performance.

• Prepares materials and provides FC performance updates on a Performance Monitoring Committee call. Assists in developing study-related materials, procedures, and central trainings/meetings.

• Manages call logistics, minutes and their distribution for Performance Monitoring, Stroke, Cardiovascular/Fatal Events, and Fracture committee calls. Provides training and trouble-shooting on Regional and National conference calls.

• Works with other Outcomes staff to review and revise study-related materials and reports relevant to performance monitoring and outcomes operations. Updates assigned portions of the Study Manual.

• Conducts participant and Next-of-Kin interviews to collect clinical data. Provides QA review of medical records and medical charts for central adjudication.

• Prepares monthly study wide newsletter containing updates on procedures, reports, and other outcomes related items. Provides key entry and verification of Outcomes data, and requesting medical records.

Project Coordinator, Women’s Health Initiative (WHI) 1996 – 2005

Provided administrative and database support for the Clinical Outcomes Unit. Assisted in drafting and distributing correspondence and study materials. Prepared monthly central adjudication materials for Cardiovascular, Cancer, Fracture, and Death committees. Worked with physicians to collect medical data.

• Served as staff liaison between the Outcomes Coordinators and Physician Adjudicators at clinical sites.

• Reviewed medical charts for appropriate hospital codes, medical documents, and quality assurance.

• Entered and verified data in database, and developed and maintained filing systems.

• Created Outcomes Unit training materials using PowerPoint and assisted with presentations during training.

• Prepared monitoring reports for Outcomes Coordinators, Physician Adjudicators and Principal Investigators on a quarterly basis.

Administrative Assistance, Facilities / Operations Aug 1995 – Jan 1996

Performed administrative duties for the Vice President, Senior Programmer and Senior Planner of Facilities/Operations Department, and supervised their three receptionists. Verified accountability and approved budget expenditures. Answered phones, took messages and collaborated with other Center departments.

• Processed department invoices, renewed standing purchase orders and processed time and effort payroll information for department staff.

• Scheduled appointments, made travel arrangements, processed paperwork and executed other clerical duties.

References Available Upon Request

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