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Ref: www.the-homeworker.com (P.T. on call at home)

Location:
Falls Church , VA, 22043
Posted:
March 28, 2008

Contact this candidate

Resume:

Alison Meadows

**** ****** ***** #***

Falls Church, Va. 22043

Phone: Home- 703-***-**** Cell- 703-***-****

E-mail: ******@*******.***

Executive Assistant seeks a challenging role supporting senior Executives who depend on my detail-orientation, commitment and “thick skin”

Professional Work Experience

Tier Technologies, Inc. – July 2005-October 2007

Executive Assistant to the Chairman, CEO, & President

Responsibilities:

 Provide professional and personal support for Chairman, CEO & President along with sporadic support for Senior Vice President for Business Development/Card Services Division

 Handle all incoming calls for Executive

 Coordinate logistics for The Board of Directors Meetings

 Plan and manage all high-level internal meetings and client meetings in the Board room

 Make travel arrangements for Executive

 Record and reconcile all expense reports on behalf of my Executive and two Senior VP’s

 Approve all timesheets for my immediate Supervisor along with his direct reports

 Approve all expense reports of the CFO and two Senior VP’s

 Maintain all confidential reporting of the Chairman, CEO & President

 Support Executive is his outside role as Education Chair with the Young Presidents Organization as well as his new role as Chairman of the Young Presidents Organization for the Washington/Baltimore Chapter

 Organize and coordinate outside conferences and events for Tier Technologies

 Coordinate and assist Board members with travel, lodging and administrative support, during their time in the Washington DC area

 Provide assistance to the Public Relations Director by scheduling Analysts and stockholders calls to the Chairman, CEO and President of the Company

 Cover for the CFO’s Executive Assistant when she is out of the office

Carney, Inc. - March 2004-April 2005

Executive Assistant to the President

Responsibilities:

 Provided full Executive Assistant support to the Vice President of the Business Development

 Secured all travel arrangements from air, train, hotel, car rental, restaurant reservations and meeting room space both on and off site

 Prepared and collected materials for upcoming client meetings and monthly direct report meetings

 Formalized all monthly Leadership and Executive Officer Committee meetings from documentation collection to catering arrangements

 Handled confidential matters with utmost discretion; preparing, logging and storing or shredding classified materials

 Created and maintained all expense reports and accounting records for both the President and the Vice President of Business Development

 Greeted all customers and clients for incoming meetings with the President or for upcoming functions in the Conference Center and e-classroom

 Screened all incoming calls for President

 Handled all incoming and outgoing vendor calls

 Worked as Office Manager to maintain order of the company including:

1. Running in house phone system: setting up new employees with voicemail, office space,

2. Maintaining inventory on all equipment such as: fax & copy machines and AV equipment

3. Handling of all vendor calls and directing all Accounts Payable phone calls

4. Ordering supplies for entire company

 Worked as the in-house Conference Center Coordinator including set up of room, AV needs and catering requests

 Assisted the HR Coordinator to formalize a New Employee Orientation and Resource book company-wide

 Processed resumes and supported hiring of positions that directly report to the President of the company or his direct reports

 Supported the Marketing campaign by assisting in data collection for direct mail, email blasts

 Organized and managed all corporate events hosted by the company for clients and employees

 Planned employee morale events such as: birthday celebrations, service anniversaries, and goal setting celebrations

Electronic Data Systems (EDS) - August 2002 to November 2003

Executive Assistant for the Vice President of Global Government Affairs

Responsibilities:

 Supported the Vice President by coordinating with Members of the White House, Members of Congress and Members of Political Action Committees

 Supported the Chairman and CEO of the company while visiting Metropolitan D.C.

 Supported high level Executive Vice Presidents and Managing Directors while visiting Metropolitan D.C.

 Responsible for all calendar management, meeting scheduling and travel arrangements both domestically and internationally

 Researched information from the Internet for various meetings

 Prepared and maintained all expense reports

 Assisted in the logistics of high level staff meetings

 Responsible for collecting and preparing all briefing books for the Chairman and CEO of the company and also for the Vice President of Global Government Affairs for upcoming meetings at the White House, Capitol Hill and various high level government facilities such as: Department of Defense, The Pentagon, The U.S. Chamber of Commerce and the Treasury Department.

 Handled all incoming calls from clients and prospective clients

 Maintained all incoming e-mails, mail and correspondence

 Assisted in content development for high level presentations

 Responsible for all faxing, copying, mailing, filing and logistics for meetings and conferences

 Handled details of highly confidential and critical nature documents

 Handled extremely time sensitive documents for the company

 Assisted in implementing the hiring of outside Consultants for the company

 Responsible for all administrative functions for the Vice President in his role in various outside organizations and government advisory boards

American Management Systems (AMS) - February 1996 to July 2002

Responsibilities:

June 1998 - July 2002

Executive Assistant to the Founder/Chairman-Executive Committee

 Provided full Executive Assistant support

 Responsible for all calendar management, meeting scheduling and travel arrangements

 Prepared and maintained all expense reports both business and personal

 Screened calls from clients, both active and prospective. Provided high level and confidential information as needed and requested, tracking the nature of the inquires for use in feedback to the Chairman

 Coordinated all high level client visits to AMS

 Provided full administrative support for his role as Chairman of Executive Committee for AMS

 Provided full administrative support as his role of Director on several companies in the telecommunications and financial services field

 Provided full assistance in personal matters such as: personal calendar, travel arrangements, medical records and investment matters

January 1998 - June 1998

Office Assistant

 Backed Up the Executive Assistants for the Managing Directors of the Corporation

 Responsible for copying, filing, faxing, setting up conferences and helping with meetings for high level clients

 Screened incoming calls for all the Managing Directors of the Corporation, which included clients and prospective clients

 Provided back up for the Executive Receptionist

 Assisted in the planning and managing of conferences with the Internal Vice Presidents

 Acted as the Conference Center liaison for the Executive Board meetings and as Video Conference coordinator for all high level internal and client meetings

February 1996 - January 1998

Executive Receptionist

 Responsible for the main switchboard to the company and for screening calls for the Executive Suite, which includes the Chairman of the Board, CEO, President, CFO, Vice Chairman, and the Executive Vice President of Technical Services

 Coordinated all critical functions in the reception area

 Scheduled all meetings in the Executive Board room and Management Conference Room

 Distributed all incoming mail for the Executive suite

 Distributed monthly reports to the AMS locations worldwide

 Handled all security matters for the Executive floor

First American Bank/Wachovia Bank-June 1980 –September 1995

Responsibilities:

Customer Service Representative-Branch offices

 Responsible for ensuring the customers receive an excellent level of service and helped out with any questions or concerns and resolve with any issues.

 Help determine what types of products or services would best fit their needs such as: checking, savings, business accounts, safe deposit boxes and mortgage loans.

 Was in charge of the maintaining of contracts for customers in regards to their safe deposit boxes, following appropriate security and audit procedures, maintaining the appropriate yearly rental, sending out all billing notices and following up on any correspondences.

 Helped assist the tellers with their daily closing out of their cash drawers, solve any balancing problems, helped assist the head teller in balancing out the main cash vault and make sure all appropriate paperwork is in place. Help assist in the yearly audit of the branch to follow appropriate Federal Reserve requirements.

Promoted to Branch Manager and duties and responsibilities were as follows:

 Staff Management, Customer Service and Business Development

 Involved in the sales of the branch involving new accounts for individuals and businesses, investment accounts and personal and business loans

 Build and maintain customer relationships

 Maintain that all appropriate security measures were in place and adhered to

 Handled confidential matters with the utmost discretion

 Ability to manage and develop a team of 12 people in a sales oriented environment

 Consistently led in the performance goal setting of deposit growth and loan generation throughout the region

 Helped in the overall consolidation of the branch by direction of upper management

TECHNICAL EXPERIENCE

Software: Microsoft Office Suite to include: Outlook, Word, Excel, PowerPoint, Adobe Acrobat, Palm Pilot, WordPad, Resumix (HR program), WordPerfect, Lotus Notes.

REFERENCES

Available upon request



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