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Experienced Executive Assistant

San Francisco, CA, 94101
August 28, 2012

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Janet Ingalsbe

*H Sunmist Sq. • Amherst, NY *****716-***-**** •


Managing C-level executives’ calendars and coordinating travel

Monitoring executives’ voice mail, email and snail mail

Maintaining contracts/employment agreements and confidential files

Scheduling complex on- and off-site meetings and conference calls

Prioritizing, multi-tasking, writing/editing, transcription, discretion, Microsoft Office, iPhone and iPad


UB|MD Family Medicine, Buffalo, NY 14203

State University of New York at Buffalo (“UB”), Dept. of Family Medicine – May 2008 – August 2012

Executive Assistant

• Provided administrative support to the Chairman and the Chief Department Administrator

• Utilized customized UB software (UBJobs, ePTF and SIRI systems) for all departmental employees

• Edited the department newsletter

Citi, Amherst, NY 14226 – March 2010 – May 2011

Transaction Services Rep 1

• Part-time temp assignment through Adecco Temps

• Worked in the Lockbox processing confidential federal government paperwork

• Worked at both CitiGroup and UB Family Medicine concurrently for 14 months

Buffalo Medical Group, Williamsville, NY 14221 – April 2003 – March 2008

Administrative Assistant

• Provided administrative support the CEO, CFO and Medical Director

• Prepared and maintained corporate calendars for Shareholders through Microsoft Outlook

• Maintained minute books for Board of Directors, Divisional and Operational committees

Earlier employers:

• BlueCross BlueShield of WNY – Legal Administrative Assistant to General Counsel

• Hodgson Russ LLP – Legal Administrative Assistant to a Partner and two paralegals

• Synacor – Executive Assistant to the CEO and CFO

• WebMD/MedE America– Administrative Assistant to a Vice President


• Certified Administrative Professional (“CAP”) certification, formerly CPS

• Notary Public

• Former national and local member of International Association of Administrative Professionals (“IAAP”)

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