Manager Office
Resume:
Stacy L Melvin
337-***-**** | *******@*****.***
Objective
Actively seeking professional and progressive position as an Executive Assistant with possible growth opportunities.
Education
April 2008 – May 2008
Eckerd College, St Petersburg, Florida
April 2004 – May 2005
University of Louisiana at Lafayette
August 2001 – May 2003
Lafayette High School, Lafayette, Louisiana
August 199 – May 2001
St . Thomas More Catholic High Schoo, Lafayette, Louisiana
Skills Profile
Excellent communication, interpersonal, time management and organization skills.
Recognized team player with demonstrated ability to establish and maintain internal and external business relationships.
Effective and professional when interacting with management, co-workers, employees and customers on all levels.
Promptly arrives to work on time with a ready to work demeanor and attitude, while completing all assignments in a timely manner.
Performed general office task daily such as; answering the phone and emails, filing, faxing and scanning.
Completed and approved time cards.
Efficiently and effectively able to handle high stress as well as multiple task simultaneously,
Strong background in accounts receivable, payable, collections and time cards, payroll.
Scheduled conferences, meetings and out of town seminars with ease from start to finish.
Posses immediate to expert fluency in MS Suites, such as; Office, Word and Excel. Also other software programs including, PCRecruiter, Lotus Notes, Seibel, Banner, Kronos
Employment History
McKinsey and Company, Executive Assistant May 2011-May 2012
Scheduled client meetings
Direct contact for 8 consultants, to provide them with a steady workflow that made sense for each client they were serving.
Responsible for managing all consultants calendars, to include travel and meetings.
Worked directly with confidential client information to ensure the consultant and client were working on the same terms.
Scheduled team meetings for the entire duration of the study, on a weekly basis
Reconciled expenses for each consultant I served
Submitted time cards for all consultants on a bi weekly basis
Answered all phone calls and emails in a timely and professional manner on all levels
Schedule client conferences, to include all details such as, supplies and materail and catering
City of St. Petersburg, Audit Secretary January 2010 – July 2010
Managed City Auditors calendar.
Scheduled meeting with City officials, seminars, trainings, and out of town business meetings.
Participated in weekly department meetings.
Reconciled departmental charges on a monthly basis and allocated the charges to the correct funding org.
Managed and approved timecards.
Worked directly with all auditors, finalizing, reviewing and proof reading all reports and findings before being issued.
Constructed a FEMA manual based on how to recover and report properly to FEMA after a natural disaster.
Answered phones, emails, and distributed mail twice a day.
Responsible for organizing and purchasing all office supplies.
Worked with IT with any computer or printer errors and problems.
Eckerd College, Business Office Administrative Support August 2007 – April 2009
Assisted with accounts payable and accounts receivable by accurately entering all vendor information and payment details for invoices.
Filing invoices in numerical order on a daily basis to ensure proper work flow of the Accounts Payable Department.
Organized all paperwork including; faxes, in-coming and out-going mail for the office, student confidential information, etc.
Represented the college by greeting student, parents and/or vendors in a timely manner and answered phone calls with a professional tone and always with a smile.
Improved office flow by working through daily office related task to ensure continuous office support.
Served as the account manager and contact person for all current vendors such as the offsite storage company, Iron Mountain and Office Depot.
Analyzed contracts and terms to assist the college in cutting down unnecessary cost.
Personal assistant to the Bursar, CFO, Assistant CFO and Treasurer.
Responsibly for making daily deposits for the Student Accounts department.
Maintained a current inventory of office supplies and placed orders as the supplies was needed
Ran errands for the Business Office
Responsible for maintaining an organized general office area and my personal work space.
Prepared a monthly office calendar for the Business Office staff.
Served as a direct and reliable assistant for all office employees.
Staffing Now, Receptionist/Filing Clerk/Medical Billing March 2007 – August 2007
Scheduled future appointments for patients.
Filed insurance claims.
Dependable office assistant to 4 doctors.
Reviewed confident medical records within the office.
Responsible for filing patient medical folders and paperwork in alphabetical order.
Shapes Total Fitness, Sales and Front Desk April 2006 – March 2007
Greeted members and potential members in a timely and professional manner with an upbeat, can do attitude.
Sold new memberships and upgraded existing club memberships to increase club revenue.
Responsible for cross marketing.
Made out bound phone calls to bring in new member prospects.
Performed opening and closing duties to ensure the gym was run properly on a day to day basis and for the safety of members and employees.
Called in the sale numbers nightly to the head district manager.
MRI Network, Receptionist April 2006 – March 2007
Conducted daily reports for office employees.
Administered daily reports to the owner and office manager.
Organized office paper work to include; faxes and mail for the entire office.
Expedited accounts receivable and accounts payable.
Prepared documents such as; emails, resumes, and personal work calendar for office manager.
Served as a direct assistant to the entire staff, in office as well as satellite.
Completed financial transactions for the office, employees and customers.
Improved the office work flow by working through daily office-related task to ensure continuous customer service.
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