Administrative Assistant Manager

Christie Guenther

*** ********** ****, ****** *** Rey, CA, 90292, 913-***-****, ******@*****.***

Objective: To obtain the position as the Executive Assistant that offers room for personal and professional growth

Strengths:

• Multi-tasking, attention to detail and overall good time management

• Quick learner, confident, self-starter, common sense

• Works well independently and on teams, with a patient and helpful personality

• Knowledge of Microsoft Office Suite; PC and MAC proficiency Internet savvy

Experience:

Browne George Ross LLP, Los Angeles, CA June 2009 - Present

Administrative Assistant for Los Angeles/New York law firm

Support multiple attorneys, legal secretaries and direct report to Office Administrator

Responsibilities include:

Answer/screen all incoming phone calls for the Los Angeles and New York offices using a multi-line phone for approximately 40+ employees

Manage the front desk and reception area

Welcome guests and validate parking

Notify and distribute incoming packages frequently

Assist staff on a variety of projects

Maintain the appearance of the reception entrance, two office kitchens and four conference rooms (keep clean, order groceries/supplies, etc.)

Reserve conference rooms

Manage vendor relationships with tact and diplomacy (e.g.: florist, couriers, building personnel, etc.)

Work closely with the Building Office to ensure office repairs are completed, communications are distributed, etc.

Help with filing, folder labeling, and general organization

Log in all paperwork coming and going to the court and clients

Alert security of the building when clients and vendors will be arriving and give them access to the suite

Enter detailed timesheets for the attorneys

AllStar Technologies, Highland Park, IL August 2008 - February 2009

Executive Administrative Assistant to the CEO/Office Manager

Answered and screened all incoming phone calls and assist high-profile clients over the phone

Scheduled a high volume of group meetings, and off-site appointments

Organized and coordinated detailed private travel arrangements

Composed client correspondence

Assisted with preparing internal reports and documentation

Kept organization in the office through detailed filing and teamwork

Handled all shipping via UPS or FedEx

Maintained supplies inventory by checking stock to determine inventory level; anticipated needed supplies; placed and expedited orders for supplies; verified receipt of supplies

Researched products and pricing needed for jobs in order to put bids together for possible clients

Prepared invoices and kept track of payments

Made all deposits at the bank

Worked with a web developer to update the company’s website to gain more

clientele and promoted the company by using “ad-words” on major search engines

Assisted in hiring new employees

Ordered lunch daily

Personal shopper

Willingly put in overtime every week

Universal McCann, Los Angeles, CA January 2008 - August 2008

Assistant Media Buyer

Send out and confirmed orders with all TV/Radio station representatives

Paid monthly bills for buys

Used Microsoft Outlook, PC Spotpak, Spot Desktop & Matchmaker

Education:

University of Kansas, Lawrence, KS

Bachelor of General Sciences, American Studies, May 2007

Johnson County Community College, Overland Park, KS

Associate of Liberal Arts, Fashion Merchandising/Marketing, May 2004

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