Front Desk Receptionist/Administrative

Diane M. Smith Cell Phone: 925-***-****

pzjgu6@r.postjobfree.com

HIGHLIGHTS / STRENGTHS

Expertise in administrative support, office operations, event planning, customer service, process development, logistics planning and scheduling.

Quick study with ability to easily grasp and implement new ideas, concepts, methods and technologies. Dedicated, innovative and self-motivated team player/builder.

Reputation for achieving goals using a professional yet personable approach. At ease in high stress and fast-paced situations with emerging, changing and multiple responsibilities.

Superior interpersonal, organizational, problem resolution and leadership skills. Thrive in independent and collaborative work environments.

Note: Waiting for job opportunity to move either to Pleasanton or San Jose/Bay Area

PROFESSIONAL EXPERIENCE

LMA Production Studio

08/11-Present

Office Manager, Consulting Temp

•Contract Position for Startup

•Provide Administrative Support to Sales Director

•Setup process and procedures

•Assist with office setup, sales contracts, tracking potential clients

RW Lynch, Inc., San Ramon, CA

12/07-1/09

Administratve/Sales Coordinator

•Provided administrative support to Sales Managers and other members of

the team

•Maintained lead database, spreadsheets, contact and task lists

•Arranged logistics for onsite and off-site meetings and training sessions

•Created and maintained sales contracts, while meeting crucial deadlines

•Maintained and tracked sales agreements

RSpeed, Inc., Pleasanton, CA

07/05 – 10/07

Office Manager / Sales Support Coordinator

•Provided administrative support to the CEO including calendar management and

arrangements for both domestic and international travel

•Provided sales and marketing support: coordinating projects, developed

deliverables and collateral

•Managed and resolved escalated customer issues

•Organized meetings and assisted with event planning

•Maintained CRM database

•Interface between property management and office: escalate and manage building

issues through resolution

Cibotti Engineering, San Ramon, CA

10/03 - 12/04

Project Coordinator - Contract

•Provided project support to engineers and project managers

•Responsible for site inspection scheduling and tracking

•Maintained comprehensive billing and amendment database

Philips Consumer Electronics, Sunnyvale, CA

12/99 - 07/03

Executive Assistant

•Provided comprehensive administrative support: arranged business, personal and social calendars for Executive Vice President, direct report to CEO

•Assisted with set-up and maintenance of all documentation for contracts, contract negotiations and correspondence

•Responsible for purchase orders, tracking payments and budget compliance

•Completed domestic/international travel arrangements

•Processed domestic/international expense reports

•Traveled with management when needed, to support offsite executive meetings

Compaq, Cupertino, CA

09/92 - 12/99

Executive Assistant

•Coordinated conference calls, meetings, schedules and appointment calendars for Vice President of Corporate Strategy & New Ventures

•Provided administrative support to senior management direct reports: expense reports, time sheets, vacation requests and departmental files

•Coordinated customer correspondence through resolution

•Maintained tracking and billing database

•Responsible for purchasing and ordering departmental office supplies

Training/Certifications/Skills

•Microsoft Office: Access, Excel, Outlook, PowerPoint, Word

•Certified Tax Preparer – H&R Block

•Preschool Certified

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