Administrative Specialisy

PATRICIA POWERS

**** ******* *** ~ Bay Point, California, 94565

C - 925-***-**** *********@*****.***

Summary

An executive/administrative assistant with strong analytical, communication, and customer services skills. A proven ability to implement effeciencies and handle a high volume fast paced environment.

Professional Highlights and Key Strengths

16 years of Administrative work

Event planning & meeting coordinator

Strong people skills

Space and logistics coordinator

Experienced user in Microsoft Applications, SAP , SharePoint and Resource Scheduler

Receptionist

Works wells independently and with a team

Professional Experience

Chevron, San Ramon CA

Administrative Specialist (2010)

(ITC Process, Application and Data Assets Organization)

Maintained calendar & email, handled all incoming calls, responsible for any on and off boarding employee, arranges meetings including video conferencing/using AT&T Connect, Catering and Visitor badges, prepares pre-reads for upcoming meetings, updates email distribution list, handled routine matters in absence of manager and arranged meeting both on-sie and off site.

Chevron, San Ramon CA

Administrative Specialist (2007-2009)

(ITC Enterprise Business Solutions)

Provided support to the ITC Enterprise Business Solutions manager and 6 direct reports: Handled incoming correspondence, maintained manager’s calendar, arranged meetings both onsite and offsite, handle time administration, coordinated all travel itinerary both domestic and internationally, reconciled purchasing card expenses.

Chevron, San Ramon CA

Executive Assistant (2001-2002)

(Venture Technology)

Provided support to Executive of Technology Venture and five direct reports to include

calendar management, appointment scheduling, meeting logistics, social functions, domestic and international travel arrangements, assembled and maintained internet based research files on technology companies of interest.

Chevron, San Ramon CA

Project Assistant (1998-2001)

(Information Technology)

Provided project administration and support to the Project Administration including managing project controls and processes such as resource and document management, arranged on and off boarding for new hires and contractors, extracted and analyze monthly cost management report, handle event planning and on and off site meetings.

Chevron, San Ramon CA

Analytical Administrative Assistant (1996-1998)

(Product Company)

Provided support to 6 team leader and 80 employees and contractors. Analyze and processed invoices utilizing the corporate SAP modules including allocation of expenses to appropriate projects and compliance verification, created service orders and SAP purchase orders, processed SAP service and goods receipts; performed SAP purchasing reconciliation, coordinated office moves and changes; managed telephone bill accounting reconciliation; organized meetings and events; purchased office supplies and organized inventory.

Chevron, San Ramon CA

Administrative Support (1994-1996)

(Chevron Real Estate Management Group)

Provided administrative support to a group of 27 employees including processing and prioritizing business correspondence, scheduling, and logistics coordination for events and business meetings.

Managed vendor and contractor relationships and purchased materials/supplies

Education

University of San Diego

San Diego, California

Degree: Business Administration Focus

Professinal Memberships

IAAP (International Association of Administrative Professionals)

Chevron Women’s Network

References

Available upon request

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