Administrative Assistant / Sales Coordinator
Resume:
Reyna S. Boyd
Lawndale, CA 90260 310-***-**** E-mail *****.****@*****.***
OBJECTIVE SALES COORDINATOR
SUMMARY OF QUALIFICATIONS
Extensive experience as an Administrative Assistant to Executive Vice-President of Administration, Operations Manager, Director of Sales, International Sales Manager, and Sales Accounts Executives of various corporations. Utilized Microsoft Outlook for office communications, fluent in Spanish, speak, read write.
SKILLS AND TRAINING
• MS Word Power Point Customer Service
• MS Excel Business Sales E-mail / Internet
• MS Outlook Bilingual English / Spanish Type 55 WPM
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PROFESSIONAL EXPERIENCE
Thompson Industries LTD Hawthorne, CA
Operations Administrative Assistant 2008
• Assisted Director of Operations, Business Development Manager and Estimator. Administrated high volume of complex contracts for the Aerospace and Defense Industry by applying quality codes such as First Article inspection. Created new sales orders from purchase orders sent in from customers, Maintained daily calendar Inputted new sales order information into data base Global Shop System, run sales reports as requested.
• Submitted quotes to buyers, general typing of letters and spreadsheets, general filing and keeping all sales records and reports updated. Assisted in providing bi-weekly sales information to corporate.
• Scanned and archived monthly sales documents into computer system. Participated in Sales meetings
• Managed travel calendar for Business Development Manager. Assisted Engineering Department with the development of filing system according to drawings and design of purchases orders, created reports by reading blueprints drawings.
Internet Brands / Cars Direct.com El Segundo, CA
Administrative Assistant 2007
• Administrative support for production control department several Sales Managers, Auditors and
Vehicle Specialists with high volume of dealer agreements, customers contracts to be confirmed for final transaction. Responsible for the control of US Bank loans and credit applications documents and
credit cards. Received, reviewed documentation such as signed agreements, purchase orders, drivers licenses, car insurance, bank checks, DMW title applications, vehicle commitment forms, del check list
• In charge of retrieving files for approval and verification and notified auditors of process to confirm delivery. Managed high volumes of checks for dealers nationwide, routed final delivery confirmation
to funding and quality control department. Daily reports from database Seibel Automotive 2000 - Excel. High volume of e-mail correspondence with Sales Managers and Auditors
• Processed high volume of customers refunds letters, numeric filing and process FedEx shipments.
Trident Dental Laboratories Hawthorne, CA
Administrative Assistant / Account Researcher 2006
• Assisted the Director of Operations and various Dental Technicians with several accounts dental cases at the diagnostic department. In charge to received revised and evaluate daily incoming accounts according to dental prescriptions for the west, central, northeast and southeast regional offices. Processed and sorted each individual account for a second stage diagnostic evaluation
• Analyzed / researched dental accounts for pre-dental registration. Inputted accounts into Jen-Mark Great Plains Data Base and generated high volume of research reports for the laboratory department, including high volume of spreadsheets and files
Vanguard Car Rental USA / National / Alamo Inglewood, CA
Regional Sales Coordinator 2005
• Supported two District Directors of Sales and thirteen Account Managers with major accounts
• Created Corporate Rental Agreements, contracts by applying provision code language.
• Updated sales presentations, created and completed Toll-Free Application / Link National website
• Analyzed processed and assembled travel agencies booking guides. Responsible to run quarterly
sales reports, maintained and managed accounts database. In charge of accounts transfer and
other programs summaries. Handled high volume of e-mails with Microsoft Outlook.
• Updated accounts in Odyssey reservation program National /Alamo, organized filing systems, phones
FMC Technologies / Airport Systems / Services LAX Terminal 1
Administrative Assistant 2004
• Provided Administrative Support for Operations Site Manager and Technical Ground Crew
• Set up general office systems procedure. Created and organized confidential file system
• Dispatched work orders according to Airport guidelines for major airlines, South West, America West
U.S. Air. Summarized reports for inventory/spreadsheets.
• Coordinated and participated in Safety Meetings / calendars organizations, word documents
Dollar Rent A Car Systems, Inc. Los Angeles, CA
Staff Sales Assistant 1999-2000
• Provided general administrative and technical support for seven Sales Managers and Director of
Sales. Managed regional sales office with very little supervision.
• Processed all corporate sales reports, contracts, proposals and travel calendars
• Assisted, organized trade shows, sales presentations, and marketing material
• Generated high volume of corporate accounts spreadsheets / airlines and travel agencies
• Improved filing systems by creating an access code, responsible for monthly expenses reports
• Updated accounts database and set up new accounts, phones, filing organization
• Responsible for copying, faxing, outgoing mail and FedEx packages mail merged correspondence
Younger Optics Lenses Manufacturers Torrance, CA
Bilingual Administrative Assistant 1998
• Assisted Executive Vice President and International Sales Manager/translations of business letters
• Scheduled travel arrangement and coordinated meetings for company executives
• Assisted management with weekly and monthly budget reports and policies manuals
• Coordinated and developed company news weekly letter for distribution. Establish and maintained
Large volume of files, created sales charts for meetings, follow up customer service
• Researched, resolved company union legal issues for production personnel
Seko Worldwide Freight Forwarders Hawthorne, CA
Administrative Assistant / Accounting 1997-1998
• Generated ledger, Accounts Payable, invoice coding, orders of office supplies
• Handled terminal expenses reports, answered various inquiries for clients follow ups
• Maintained files for new hiring personnel, processed checks for vendors
• Created accounting reports, mail merge correspondence, phones, files confidential matters
California Overnight Freight Forwarders El Segundo, CA Data Entry Clerk 1993-1996
• Inputted data entry to database systems regarding delivery of packages P.O. D’s
• Responsible for the organization of high volume of filing, alpha and numeric
• Assisted customers by taking phones orders, and provided updated of deliveries
• Retrieved from voice systems messages from drivers assigned to routes / packages tracking
Service By Air / Ground Freight Inglewood, CA
Office Assistant 1992
• Prepared financial reports, statistical spreadsheets for accounts executives
• Responsible for advertising material and monitoring airlines information regarding airfreight
• Completed various special projects for operations department
• Typed general correspondence for Vice President of Operations, phone and filing system
Viscount Hotel / The Four Points Sheraton Los Angeles, CA
Accounting Assistant 1989-1990
• Assisted Accounting Department with authorization of credit cards process from the authorization
Center. Coded and audited invoices for Military Services and Air Carrier
• Typed business letters, faxing, filing and phones
EDUCATION
Larson Training Center, Inc. Business Sales and Communications, Microsoft Office 2003-2007
Execu-Train Corporation. Vocational training. Microsoft Office 97-2000 Windows XP/ Vista
Century 21 Real Estate Real Estate Courses
Martha Gregg Business Institute. Associate Degree emphasis in Secretarial courses, office
management
Databases experience Miximizer, Jen Mark-Great Plains, Business Objects, Odyssey,
Automotive 2000,Global Shop Systems.
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