Deversified Administrative Assistant
Resume:
JENNIE K.C. KAPLAN
Point of Rocks, Maryland 21777
psahr8@r.postjobfree.com
QUALIFICATIONS SUMMARY
An Administrative Assistant with over ten years of experience in Healthcare, Defense, Government, and Customer Service Industries. Adept at research, data entry, Microsoft - Word, Excel, PowerPoint, Outlook, Peoplesoft, Internet, Windows, multiple databases, multiple phone systems, filing, inventory control, CorpTime, and Eudora. Typing 55 wpm and experienced with travel arrangements, expense reports, CD burners, and general office equipment. Team player capable of working with no supervision. Punctual, well organized, multi-tasking, flexible, reliable, and accurate. Prior secret security clearance held. Five point Veterans preference eligibility.
EXPERIENCE
6/09 - PRESENT LOCKHEED MARTIN, ROCKVILLE, MD
ADMINISTRATIVE ASSISTANT, INFORMATION SYSTEMS & GLOBAL SOLUTIONS:
(DEFENSE, TECHNICAL OPERATIONS – SERVICES (TECHOP-SERVICES) 6/5/11 - PRESENT)
(ENERGY SOLUTIONS (ES), BUSINESS DEVELOPMENT (BD) 6/15/09 – 6/3/1)
• Provide administrative support to the Acting Vice President for TechOp-Services and direct staff of five
• Temporarily filled Acting role of the Executive Administrative Assistant to the IS&GS Civil BD Vice President
• Provided support to ES, BD, Vice President, and staff of five (6/2009 to 1/2011)
• Provided transition support to the new Business Development Director
• Compiled weekly status reports, monthly New Business Review packages, and Monthly Business Development Pipeline reports
• Initiated, managed, and tracked Non-Disclosure Agreements and Teaming Agreements in OTIS database.
• Schedule travel, and prepare, reconcile, and maintain expense reports
• Schedule meetings, and prepare conference rooms for meetings (including telecom, presentations, and catering arrangements)
• Maintain Vice President’s calendar and schedule compliance
12/04 - 6/09 NATIONAL INSTITUTES OF HEALTH, ROCKVILLE, MD
ADMINISTRATIVE ASSISTANT (THROUGH LOCKHEED MARTIN 9/24/07 – 6/15/09)
(THROUGH KELLY SERVICES 7/8/06 – 9/21/07)
(THROUGH GRAHAM STAFFING SERVICES 6/20/04 – 7/7/06)
Office of Management Assessment (06/05 – 06/09)
• Provided support to the Office and Division Directors, and staff of on average 15+ employees
• Sent, received, and distributed documents through SERCH computer database system
• Managed multiple databases (including TeamMate system for records and correspondence)
• Created and maintained approximately 160 case files yearly on average
• Composed and edited correspondence and reports
• Provided input for the office document management system
• Various standard administrative duties
Urologic Oncology Branch (12/04 - 02/05)
• Supported the Chief Surgeon and Laboratory Manager
• Processed purchase requisition forms
• Generated and maintained intern personnel files
• Corresponded with White House Personnel, Pentagon Staff and Senators
10/03-10/04 NATIONAL INSTITUTE OF STANDARDS TECHNOLOGY, GAITHERSBURG, MD TECHNICAL INFORMATION ASSISTANT (THROUGH GRAHAM STAFFING SERVICES)
• Researched technical information inquiries from the public on various standards
• Provided general administrative support for the Information Center, including correspondence, equipment maintenance, and data entry using an intricate, multi-table relational database
• Assisted IT support team to develop complex electronic business application, (Notify US)
06-01-11/02 NATIONAL ASSOCIATION OF SECURITY DEALERS, ROCKVILLE, MD
ADMINISTRATIVE ASSISTANT (PERMANENT EMPLOYEE) 01/01-11/02
TEMPORARY ASSISTANT IN PAYROLL DEPARTMENT (THROUGH KELLY SERVICES) 06/00-01/01
• Provided office support for Vice President, nine managers, and staff of 60+ employees
• Worked with analysts to obtain information, analyze and process research data for possible prosecution, and forward cases to the Securities and Exchange Commission, Federal Bureau of Investigation, and other government agencies
• Composed and sent correspondence
• Coordinated meetings, travel arrangements, and hotel accommodations
• Other general duties included faxing, copying, maintaining confidential research files, obtaining research data, and providing office telephone support
• Performed timely and accurate data entry of employee timesheets and maintained confidential information files
05/93-06/00 SAM’S CLUB, FREDERICK, MD & ELMIRA, NY
AUDIT TEAM MEMBER
• Controlled merchandise through daily inventories and various loss prevention techniques
• Worked with management to develop processes and procedures to eliminate theft
• Researched losses and recorded audit results
SERVICE TEAM LEADER
• Purchased supplies, performed inventories, and worked with management to increase sales
• Reviewed resumes, conducted interviews, and helped select new employees
• Trained staff to become highly motivated and efficient team members
SUPERVISOR ALTERNATE, SERVICE REPRESENTATIVE
• Supervised cashier transactions
• Authorized access to cash office and critical supervisory codes
• Responsible for prompt and accurate large cash transactions
• Authorized to make judgment decisions on behalf of management on all refunds
OUTSIDE SALES REPRESENTATIVE
MILITARY SERVICE EXPERIENCE
07/94-05/97 UNITED STATES ARMY RESERVES, HORSEHEADS, NY AUTOMATED SUPPLY SPECIALIST (92A10)
• Worked closely with company Commander and First Sergeant in organization planning and inventory of supplies using automated systems
• Worked with Officers to establish, train, and maintain military drivers’ licenses
01/89-09/90 UNITED STATES ARMY, FORT CAMPBELL, KY UNIT SUPPLY SPECIALIST (76Y10)
• Purchased, maintained, and distributed essential supplies for deployable military unit
• Assisted the Unit Armorer to maintain weapons and verify inventory
• Transported Second Lieutenant and maintained his vehicle
EDUCATION AND SPECIALIZED TRAINING
• United States Army, Quartermaster School Unit Supply Specialist Diploma – 1990
• Odessa Montour Central High School, Odessa, NY - High School Diploma – 1988
HONORS AND AWARDS
• United States Army, Honorable Discharge
• Department of the Army, Good Conduct Medal
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