Executive Assistant

Lisa Young

*** ********* ***** ● Long Pond, PA **334 ● 570-***-**** ● *************@*****.***

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Objective:

A position as an Executive Assistant reporting to the President/CEO. Technology responsibilities a plus.

Career Overview:

Full-range of office management, secretarial, administrative and technology skills. For the past four years, I worked as an Executive Assistant to the President and the Chief Operating Officer of a mid-sized public relations firm. Prior to that, I worked for 20 years as the Executive Assistant, Office Manager and Bookkeeper to the President of a top New York City based public relations firm.

Employment History:

G.S. Schwartz & Co.

New York, NY

4/16/08 – 6/8/12

Executive Assistant to the President and Chief Operating Officer

• Creation of all new business presentations in PowerPoint

• Travel arrangements

• Processing of expense reports

• Database input and management

• Scheduling all meetings, calendar management

• Monitoring of President’s incoming emails for action and follow-up

• Typing of all correspondence, proposals, contracts and emails

• Proofreading all documents

• Set up interviews and coordinated follow-up emails to potential job candidates

• Meet and greet guests, setting up and scheduling conference rooms

TowersGroup/Middleberg Communications

New York, NY

1/12/87 – 2/28/08

Executive Assistant, Office Manager, Bookkeeper

For 20 years, reported directly to Alan Towers, the President of TowersGroup. My work in building the firm was rewarded by making me a shareholder in the company.

Following TowersGroup’s acquisition by Middleberg Communications in October 2006, I assumed bookkeeping responsibilities, reporting directly to Don Middleberg the new CEO.

Executive Assistant

• Creation of all new business presentations in PowerPoint

• Travel arrangements

• News media monitoring and citation reporting

• Placing tombstone ads in financial business media

• Typing of all correspondence, proposals, contracts and emails

• Proofreading all documents

• Database input and management

• Scheduling all meetings, calendar management

• Kept records of President’s personal financial investments in Excel

Office Management

• Administrator to company’s health care and retirement plans

• Vendor & building relationships

• Office supplies management

• Processed new hires and maintained human resource records

• Supervisor to administrative assistant

Bookkeeping

• Accounts payable, accounts receivable and payroll

• Budgets and bank reconciliations

• Client invoicing

• Utilized TimeSheet Professional program for time billing

Technology

• Computer troubleshooting

• In-house system administrator for office PCs

Software Experience:

Windows XP, Windows Professional and Windows 7, ACT and Access Databases, Microsoft Office 2003, 2007 and 2010, QuickBooks Pro, Adobe Photoshop, Adobe Acrobat and Reader, Internet Explorer, SnagIt and TimeSheet Professional

Secretarial Skills:

Typing: 75 wpm, Shorthand: 75 wpm

License:

New York State Notary Public

Salary Requirements:

Negotiable

References:

Will be furnished upon request

Contact this candidate