Executive Assistant/ Office Support/ Office Management
Resume:
Maha Darwish
Beaumont CA, *2223
*******@*****.***
http://www.jobfox.com/people/Maha-Darwish
Executive Assistant/ Administrative Support/ Program Supervisor
Highly motivated, driven, with 6+ years of demanding fast paced experience. Excellent office administrator and exceptional communication skills. Reputable interpersonal skills with both staff and customers. Flexibility, initiative, and above all get things done.
Objectives: I am currently continuing my education in Business Management, and seeking a challenging position that would utilize my Administrative and Technical expertise, while allowing for growth opportunities.
Office Administration:
Alpha-Numeric Data Entry, Correspondence, Translation, Typing 55 WPM, Petty Cash, filing, appointments, answering a multi-line phone system, minutes of meeting, greeting customers, staff issue resolution (when possible), and daily clerical duties.
Business Expertise:
Budgeting, bookkeeping, inventories, travel arrangements, Supply and Resource Vender Management, Payables and Receivables, H.R. Assistance, Financial Reports, Event planning and supervision, Customer Care, Staff orientation, and Administrative Reports as needed.
Technology Exposure:
Access, Excel, Word, PowerPoint, Visio, and Outlook. A+ Certified PC Hardware and Software Maintenance. System Set-up and Documentation. Data Modeling and SQL Reporting. Time and Attendance Systems. Content Management. GUI User Experience documentation. Run Back-Up Procedures.
Education:
Vocational Certificate: Sight and Sound Educational Center (Typing, correspondence, shorthand, transcription, bookkeeping, office equipment, Professional Training).
Empire State College: Currently attending to acquire my Bachelor’s in Business Management.
Selected Achievements:
Orientation and Year End Protocols: In collaboration with other departments and Administration, I created a booklet of general information and forms needed to compile all needed data from staff members, as well as procedures followed in completion of this booklet. This enabled the organization and tracking of the completion of Orientation and Year End Protocols, and was adopted throughout other departments as well because of its efficiency and accuracy.
Using Access to provide reports: I used Access to resolve data from the other data sources, created an easy to use report tool and developed business specific queries using Access Formulas. Developed Decision Support and Periodic reports for Finance and Administrative Departments. Therefore, automating Office Procedures and saving time and money while providing specific Administrative needs.
Implementation of Database and Web Based Program: By working directly with Programmers, I defined system objectives and provided design specifications. I Documented overlooked the Implementation of both programs and worked in off season to complete all data entry. I trained staff and Administrators on program and supervised all users defining each user’s rights and roles. Designed and Maintained Reports available in both programs. Created an attendance system for staff using the database, which provided accurate weekly and monthly reports to H.R., Accounting and Administration. In addition to daily troubleshooting and problem resolution tasks.
Using Excel to improve operations: Creating an Excel Workbook for Inventories. An overall Inventory including; books, resources furniture, and supplies. Individual worksheets for each staff member containing Inventory information specific to that staff member and tracking inventory changes from year to year. These individual inventories were printed for staff members as part of their O&YEP booklet, after completion the information was entered into the workbook. This provided accurate and up to date Inventory information with statistics on use vs. student numbers, and assisted in providing figures for future orders and Budget planning.
Previous Employers:
Universal American School (2006 – 2007 – Administrative Assistant/ Counselor’s Assistant, 2007-2008 - Executive Assistant)
American Academy for Girls (2002-2006 - Administrative Assistant, 2004 – 2006 Program Supervisor)
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