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Accounts Payable Receivable

Location:
Jersey City, New Jersey, United States
Salary:
$60K+
Posted:
March 21, 2011

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DALILA ORTEGA

*** ********** ****** otmlje@r.postjobfree.com

Jersey City, NJ 07306 201.***.****

SUMMARY

Staff Accountant with diverse experience and progressive responsibilities with primary functional focus in Accounts Payable and Accounts Receivable.

• Efficient with strong analytical and problem solving skills.

• Good written and verbal communication skills.

• Highly trustworthy, discreet and ethical.

• Resourceful in the completion of projects, effective at multitasking.

• Knowledge of MS Office, Windows XP, PeopleSoft, Great Plains, AccPac, Freedom and the Internet

PROFESSIONAL EXPERIENCE:

TheStreet.com, New York, NY 9/2010 – 12/2010

ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE COORDINATOR (TEMPORARY ASSIGNMENT)

• Provide resolution on phone and e-mail inquiries; respond promptly to inquiries that meet clients’ expectations.

• Input invoices into Great Plains for payment and forward invoice to managers for approval.

• Run full pay cycles. Obtain signature on checks printed, mail the checks and file the invoices.

• Set up new vendors in Great Plains and email the approving manager the new vendor information for approvals.

• Process journal entries for incoming and outgoing wires.

• Prepare monthly recurring rent schedule and issue payments for 10 Offices.

• Reconcile outstanding balance on invoices.

• Make copies of checks received daily, prepare deposit slip and make bank deposit.

• Post cash receipt data into Great Plains system.

• Prepared monthly invoicing in Great Plains to send to clients either in an electronic or paper format as per their request.

• Performed credit collection function by contacting customers and coordinating receipt of payment.

DATAPIPE, Jersey City, NJ 2009 - 2010

ACCOUNTS PAYABLE COORDINATOR, ACCOUNTS PAYABLE (TEMPORARY ASSIGNMENT)

• Provide resolution on phone and e-mail inquiries; respond promptly to inquiries that meet clients’ expectations.

• Perform quality review on daily-keyed cases to ensure that proper documentation and procedures are followed prior to payment of invoice.

• Input invoices into Great Plains for payment and scan invoices to managers for approval.

• Run full pay cycles.

• Obtain signature on checks printed, mail check and file invoices.

• Process wire transfers.

• Prepare journal entries to record checks I scanned to bank and maintain files of all deposited checks.

• Set up new vendors in Great Plains.

• Reconcile outstanding balance on invoices.

SOCIETE GENERALE, New York, NY 2005 - 2008

ANALYST, ACCOUNTS PAYABLE

• Provide resolution on phone and e-mail inquiries; respond promptly to inquiries that meet clients’ expectations.

• Perform quality review on daily-keyed cases to ensure that proper documentation and procedures are followed prior to payment of invoice.

• Input invoices into PeopleSoft for payment and scan invoices to attach to vouchers in PeopleSoft.

• Run full pay cycles.

• Process request for wire transfers, foreign currency and DDA and maintain a log on all wires processed.

• Prepare journal entries to record deposits and maintain files of all deposited checks.

• Set up new vendors and employees for direct deposits on PeopleSoft. Approve new vendor set ups in PeopleSoft.

• Participated in biweekly Queue Management meetings held with A/P areas in the U.S. and Bangalore to expedite the processing of Invoices in PeopleSoft.

• American Express and Car Service Program Administrator

DALILA ORTEGA Page 2

AXA FINANCIAL, New York, NY 1999 - 2004

SENIOR EXPENSE ANALYST, EXPENSE ACCOUNTING

• Provided resolution for case issues that were not in conformity with AXA Financial guidelines and internal/external audit requirements.

• Offered support on the help line, responding promptly to inquiries that met clients’ expectations.

• Performed quality review on daily-keyed cases to ensure that proper documentation and procedures were followed prior to payment of invoice.

• Produced monthly overdue reports for outstanding travel and relocations advances resulting in the collection of 90% of outstanding advances.

• Designed Excel Worksheet for Imputed Income on leased vehicles for year-end reporting.

• Maintained Excel Worksheets that recorded daily case status and used to redistribute Analyst’s workload.

• Managed Contract Module and performed proprietary review on consultant fees and expenses in accordance with AXA guidelines. Ensured that contracts were within contractual and budgeted limits.

AEGIS INSURANCE SERVICES, INC., Jersey City, NJ 1987 - 1998

STAFF ACCOUNTANT, ACCOUNTS PAYABLE/ACCOUNTS RECEIVABLE

• Managed and recorded cash disbursement within specified guidelines.

• Processed Accounts Payable from coding of invoices to check processing.

• Reconciled Monthly Bank, TNA, and Amex Reports.

• Prepared monthly journal entries to record activities in Accounts Payable and Accounts Receivable.

• Reviewed expense reports to insure compliance with AEGIS guidelines.

• Issued 1099’s to vendors with accordance to federal law.

• Entered premium invoices into AccPac A/R system and produce weekly overdue reports for Underwriters.

• Supervised activities of junior staff accountant.

EDUCATION

• ASSOCIATE DEGREE in Business, 1987, ESSEX COUNTY COLLEGE, NJ

• One hundred credits completed towards Bachelors Degree in Accounting, NEW JERSEY CITY UNIVERSITY, NJ



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