Full Charge Bookkeeper
Resume:
Karen Pellegrino
************@***.***
EXECUTIVE SUMMARY
Dedicated and seasoned accounting professional with diverse finance and accounting knowledge able to multi task complex multiple assignments. Strong communicator and office administrator adept at handling external customer vendor relations and internal problem solving. Solid contributor utilizing my experience to achieve wining solutions.
EXPERTISE
Accounts Payable Accounts Receivable Bank Reconciliations Budgeting & Forecasting
Account Analysis Accrual Reporting Payroll Analysis Month End Close
Internal Audit Financial Statements Job Costing Revenue Analysis
Quarterly Tax Reporting Cash Applications Financial Modeling Credit & Collections
EXPERIENCE
KidAbilities LLC-Hawthorne NY
Bookkeeper/Business Manager 4/08 to Present
• Manage Administrative and Accounting Staff
• Maintain all personal records for Staff including Therapists insurance/licenses documents
• Pay all bills one line or by check for both personal and business expenses
• Bi-Weekly Payroll/ Pay taxes bi-weekly and prepare Quarterly Tax Returns
• Reconcile monthly Bank Statements
• Job Costing
• Handle all Accounts Receivable including Invoicing and Collections, Accounts Payable and Journal Entries
• Prepare Financial Statements Monthly
• Medical Billing using Medical On-line software program
• Prepare year end W-2’s and 1099’s
• Organize and implement daily procedures to maintain the flow of income in order to run the company in a productive manner
Clarfeld Financial Advisors Inc-Tarrytown NY
Full Charge Bookkeeper 8/07 to 4/08
• Performed all Personal Bookkeeping for multiple high-net-worth Clients
• Reconciled all bank accounts and completed monthly bank reconciliations
• Paid all bills on line and handle personal, saving and investment accounts
• Handled all A/R, A/P, J/E to prepare monthly Financial Statements for all Clients
• Paid property taxes for individual homes and make sure all insurance policies were current
• Prepared Quarterly Tax Returns
• Created excel spreadsheets to list the daily and monthly procedures to make sure all invoices and policies were completed in a timely fashion
Saati Americas Inc.-Somers NY
Full Charge Bookkeeper 12/06 to 8/07
• Deposit, paid invoices and reconciled bank account for owner of company
• Reconciled and posted all data for inter-company sales
• Reconciled monthly Bank Statements for 10 accounts monthly
• Prepared monthly, quarterly and annual Sales Tax Returns
• Contacted banks to buy foreign currency to pay all foreign invoices
• Moved funds from Export and Credit Card accounts in order to wire funds monthly to Italian parent company
• Reviewed bank accounts on line and approve wire transfers
• Generated and reconciled monthly consignment reports
• Process year end 1099’s and backup for weekly ADP payroll
Carl Zeiss SMT Inc-Thornwood, NY
Senior Accountant 4/02 to 3/07 (Company Relocated)
• Developed, implemented and communicated Company credit and collection policies and procedures.
• Responsible for all billing, credit and collection for the U.S. operations.
• Recorded and updated all cash receipts to customer accounts and follow up to resolve any discrepancies.
• Ensured compliance with all local and state Sales and Use Tax laws and regulations and assist with Audits.
• Maintained and updated tax rate tables and reconcile tax accounts monthly in the general ledger.
• Prepared month end journal entries and worked closely with Controller to successfully achieve month end closing in a timely manner and assisted in the preparation of financial statements.
• Maintained deferred revenue schedule from maintenance contracts and recognized monthly revenue according to accounting practices.
• Maintained reports and various schedules that are used by upper management for planning purposes.
• Maintained a smooth work flow and effective communications with Sales and Management
• Managed/audited all expense reports submitted by employees to ensure the company’s T&E policy is being adhered to.
• Overseen Accounts Payable and Contract Department making sure all functions of each department are completed on a timely basis
Clientsoft Inc. - Elmsford, NY
Accounting Assistant 8/00 to 4/02 (Company Relocated)
• Responsible for all billing, credit and collection for the company.
• Recorded and updated all cash receipts to customer accounts and follow up to resolve all discrepancies that may occur.
• Maintained various schedules for management.
• Analyzed and reviewed Aging Reports daily to ensure balances outstanding were within the agreed term of sales.
• Prepared monthly journal entries and reports in preparation of month end closing.
• Maintained customer Service agreement contracts and notified customer upon expiration for possible renewal.
• Maintained deferred revenue schedule from maintenance contracts and recognized monthly revenue according to accounting practices.
• Managed/audited all expense reports submitted by employees to ensure the company’s T&E policy is being adhered to.
• Responsible for the Issuance of all Purchase Orders for company purchases.
• Achieved reduction of past due balances for 90+ days from 80% to 20% of all customers
Pennysaver Group Inc. - Elmsford, NY
Accounting Manager 1/89 to 8/00 (Company Relocated)
• Interviewed and hired for Accounting Department and maintained all personnel records.
• Calculated monthly commissions/ bonuses for sales reps and prepared weekly payroll using ADP/PC program software.
• Processed weekly cash reports and reconciled multiple bank accounts.
• Reviewed / Audited monthly expense reports for all managers to ensure the company’s T&E policy is being adhered to.
• Reviewed and coded all Payable invoices for payment and selected disbursement weekly.
• Check signing responsibility.
• Analyzed and reconciled the A/R and A/P accounts monthly to the General Ledger.
• Prepare year end 1099’s for sales representatives and yearly disbursement summaries for tax department.
• Developed accounting procedures instructional manual for the Finance Department
C O M P U T E R S K I L LS
SAP, Avante, Macola, Great Plains, Quickbooks, Peachtree, Quicken, MAS 90, ADP/PC Payroll for Windows,
MD On-Line Insurance Billing, PT Advantage, Microsoft Excel, Word, Lotus Notes and Access
Accomplishments
H&R Income Tax Course, American Institute of Professional Bookkeepers completed courses in Mastering Adjusting Entries, Mastering Correction of Accounting Errors, Depreciation, Payroll ,Internal Controls and Fraud Prevention and Inventory
References Available Upon Request
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