Experienced Assistant and Project Coordinator

April Velasquez

**** ******** ******* *****, *******, TX 77031, 503-***-****, ********@*****.***

Objective: To hold an executive administrative position where I will utilize my skills

in community relations, project coordination and support and event management that will

contribute to the overall goals of an organization.

Education: 2000-2002 Mt. Hood Community College Gresham, OR

* Associate of Applied Science Degree, Office Management/Administrative Assistant

* Office Software Specialist Certificate

Qualification Highlights:

* Experienced in supporting multiple directors, managers, and chief officers.

* Ability to work in a fast-paced environment and to meet deadlines.

* Ability to produce professional, high quality clerical work in a short period of time.

* Experienced in managing upper level, executive staff schedules, including scheduling meetings, handling logistics for meetings, prioritizing requests for appointments, and updating calendars.

* Ability to accomplish complex assignments with little supervision under heavy workload situations.

* Ability to handle confidential material.

* Experienced in successful management of financial resources and organization of office functions, equipment, and staff.

* Ability to trouble-shoot and solve problems using excellent organizational, analytical, and clerical skills.

* International and domestic travel planning and itinerary coordination.

* Project management and support.

* Produce and process reports and sales contracts.

* Excellent customer/community relations and interpersonal communication skills with proven ability to make independent decisions.

* Extremely detail-oriented, multi-tasked, and creative.

* Ability to be a team player and assist and coordinate a larger group effort.

* Ability to manage multiple phone lines, and return phone calls in a timely manner.

* Event planning; from office parties to 200 person VIP receptions.

* Regularly compose business letters, memos, meeting minutes, brochures, agendas, spreadsheets, databases and flyers.

* Merges, edits, formats, and proofreads correspondence.

* File correspondence, copy, fax, email, and mail out materials to clients.

* Screens, logs, and routes department mail and correspondence.

* Track and order office supplies.

* Track and maintain monthly payroll, expenses and budget.

* Responsible for maintaining and tracking office records.

* Responsible for coordinating interviews for open positions within organization.

Career Highlights:

* Mayor’s Trip to Taiwan, February 2006: worked with Portland-Kaohsiung Sister City Association to coordinate and staff the Mayor’s lead role in a delegation visit to Taiwan.

* Managed “City Council Kids” program for Mayor’s Office: recruited, coordinated and oriented youth to speak before City Council weekly.

* Mayor’s week at Jefferson, January 2008: assisted in the project coordination, scheduling, and event management required to physically relocate 20 members of the Mayor’s Office to Jefferson High School.

* Human Rights Commission Project, Immigrant and Refugee Task Force, Day Laborer Hire Site: provided all aspects of project administrative support to three multi-year community involvement projects.

Computer Skills:

* Proficient in, Microsoft Word, PowerPoint, Excel, Outlook, Access, Publisher, WordPerfect, Adobe, and the Internet.

Work Experience:

July 2005-Present Mayor Tom Potter, City of Portland, Portland, OR

Administrative Assistant/City Council Kids Coordinator

January 2004-June 2005 Portland Public Schools, Portland, OR

Senior Administrative Secretary I

July 2002-Dec. 2003 Sheraton Airport Hotel, Portland, OR

Sales Administrative Assistant

July 1999-Dec. 2003 Sheraton Airport Hotel, Portland, OR

Front Desk Agent/Guest Service Agent

April 2002-June 2002 City of Gresham Gresham, OR

Office Assistant

Volunteer Work:

April 2005-August 2007 Cathedral of Praise Church Portland, OR

Church Secretary

Dec. 1998-Dec. 2004 Cathedral of Praise Church Portland, OR

Y.A.H.W.E.H. Youth Group Secretary

References available upon request.

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