Robbin D. Shaeffer

**** ***** ** ***** *****, ***

La Jolla, CA 92037

307-***-****

ohavd8@r.postjobfree.com

Dear Sir or Madam:

I am an ambitious and driven new transplant to the San Diego Area. I left my hometown of Casper, WY to pursue greater opportunities and higher education, and I am now looking to establish myself here and find a new employer who appreciates my diverse skills in office administration and management and where I can begin achieving my dreams of further advancement. I am a very skilled administrative assistant capable of multitasking in challenging environments and my interpersonal skills are lauded and appreciated universally by both colleagues and customers alike. I am capable and dream beyond my resume and I am looking for the right opportunity to learn and grow as part of a new (company) family. I also plan to pursue further education in the Dental Hygiene area as soon as I can, and I am looking for a flexible and supportive employer that will allow me to pursue further education, off the clock, to achieve this personal dream.

I would like to thank you for your time and consideration for the open position. Please review my enclosed resume and feel free to contact me at any time if my qualifications are of any interest to you and your company.

Respectfully yours,

Robbin D. Shaeffer

Encl: as stated

Robbin D. Shaeffer

8550 Villa La Jolla Drive, #104

La Jolla, CA 92037

Tel: 307-***-****

Email: ohavd8@r.postjobfree.com

Employment Goals

To utilize my highly qualified social, clerical, associate, supervisor skills, and/or my overwhelming charisma to the detail(s) associated within my job description. Not afraid to be a team player and stay until the job gets done and done right.

Education

A.A.S. Paralegal Studies, Casper College, Casper, WY (2004-2010)

High School Diploma, Natrona County High School, Casper, WY (1995-1998)

Work Experience

2009 – 2011: Administrative Assistant/Receptionist, Worthington, Lenhart and Carpenter, Inc.

• Expert in coordination of office business within the company and with clients

• Maintain multiple office calendars to coordinate work flow, appointments, and meetings

• First line interface with clients, vendors and visitors; promoting a positive, friendly, and helpful front door to the company

• Reliable contact for customers: answering telephones, taking messages, and transferring to appropriate staff members. ( up to 10 lines)

• Maintain confidentiality in all aspects of client, staff and agency information

• Monitor and assist with maintenance of copiers and office supplies

• Open, sort and distribute incoming correspondence, including faxes and email

• Sign for and distribute UPS/FedEx or similarly delivered packages

• Prepare responses to correspondence containing routine inquiries

• Perform general clerical duties to include, but not limited to, project manuals, running errands, copying, faxing, mailing and filing

• File and retrieve organizational documents, records and reports

• Coordinate and maintain records for staff, office space, telephones

• Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office or other programs

• Conduct research, compile data, and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors

• Set up and coordinate meetings and conferences

• Prepare agendas and make arrangements for committee, Board or other meetings

• Interact with the organization’s Board of Directors

• Collect and maintain inventory of office equipment and supplies

• Research, price and purchase office furniture, equipment and supplies

• Arrange for the repair and maintenance of office equipment

• Support staff in assigned project based work

2009 - 2009: Accounts Payable, NOV ReedHycalog Coring Services

• Meet and Greet Clients

• Manage files

• Data entry

• Shipping and Receiving

• Set up credit accounts

• Assist Core hands, with reimbursable accounts

2006 - 2009: Legal Assistant, Chapin & Dixon, LLP.

• Provide legal and administrative support for civil litigation/criminal and estate planning firm

• Supervise and train secretarial staff and student interns

• Implement and supervise a new billing system for clients

• Draft legal memoranda and client correspondence

• Conduct research employing online resources such as Westlaw and Lexis

• Prepare legal documents and assist with trial preparation

• Schedule meetings with clients

• Prepare and assist with filing pleadings

• Performed legal research using Westlaw and legal library

• Wrote legal memoranda

• Itemized and prepared billings for clients

• Interviewed clients for case intake

• Assisted with drafting complaints

• Assisted with document production

2000 – 2006: Mailroom Assistant/Encoding Specialist, AMBI Mailing and Shipping

• Manage and coordinate all mailroom functions

• Train new employees

• Enter client work orders

• Prepare shipments

• Meter mail

• Maintain the operations of Postage machine

• Maintain and operate labeling and sealing machines

• Barcode up to 5000 pieces of mail a day

• Sort mail

• Deliveries

• Drive scheduled customers runs ( retrieve, and deliver client mail to main office)

• Deliver mail to the PO

• Customer relations

• Unload or load shipments on and off trucks

Knowledge, Skills, and Amilities

• Computer Skills: Microsoft Word, Excel, Outlook, Westlaw, Lexis

• Good writing, analytical and problem solving skills.

• Knowledge of principles and practices of organization, planning, records management and general administration.

• Ability to communicate effectively.

• Ability to operate standard office equipment, including but not limited to, computers, telephone systems, typewriters, calculators, copiers and facsimile machines.

• Ability to follow oral and written instructions.

Contact this candidate