Detailed and Efficient Administrative Assistant

Theresa D. Asher

Objective: Administrative Assistant

Qualifications:

 Learn new software programs quickly and efficiently

 Proficient in Microsoft Word, Excel, PowerPoint, Access and Outlook

 Work well independently or within a team environment

 Self-motivated

 Possess excellent multi-tasking skills

 Consistently prioritize tasks and meet deadlines

 Demonstrate initiative and pay attention to detail

 Dependable

Education:

KCC, Battle Creek, Michigan

Currently Enrolled in CAD program

 Solid Works

 Auto CAD

Work Experience:

Dr. Kurt Barrett, DO, Athens, MI

9/1986 - Present

Office Assistant

 Edit publications

 Trained Dr. Barrett on Microsoft Office Programs

 Prepare presentations

 Answer telephone

 Typing

 Scheduled patient appointments

 Purged charts

 Re-organized filing system

 Assist Dr. with medical procedures

 Obtain vital signs and patient complaints

 Facilitate repairs and installations

 Research products for purchase

CRB Engineering, Kalamazoo, MI

6/2007 – 1/2008

Project Administrative Assistant

 Support 5 Project Managers

 Enter opportunities, planning, projects, contacts and companies into VISION

 Manage project web site

 Submit timesheets and expense reports

 Schedule meetings using outlook

 Invoicing

 Assist with proposal preparation

 E-mail correspondence

Horizon Industries, Virginia (Federal Center, Battle Creek, MI location)

11/2006 – 6/2007

Administrative Assistant - DRMS OPD (Contractor)

 Modify and maintain Access data base

 Track software changes using Access

 Track action items

 Create Reports

 Responsible for maintaining and organizing confidential files and materials

 Print financial documents using FLPL system

 Schedule meetings using outlook

 Provide customers with status of tasking requests

 Contact intern candidates to schedule interviews

Employment Group / Trillium, Battle Creek, MI

10/2004 – 11/2006

• 7/2006-8/2006

Roberts Packaging - Inventory Control Clerk

 Create BOM's, WO's and Parts in TIW and ACCPAC

 Perform Physical Inventory

 Inventory Adjustments

 Attend Production meetings on behalf of the Engineering Department

 Track action items and keep engineering calendar updated

 Run daily error reports and Month end reports

 Create forms and Instructional Manual for the use of TIW and ACCPAC

• 2/2006-5/2006

Yorozu - Special Project Assistant

 Created Company Objective tracking system per department

 Created HR Performance Review tracking system using Excel, formulas, graphs and linked data were utilized

 Numerous data entry projects

 Spreadsheet creation for several departments

 Filing

• 2/2005-12/2005

Kellogg Morning Foods R&T - Recruiting Administrative Assistant

 Assisted with the transition of an Administrative Coordinator position

 Created, update and distribute Interactive PowerPoint map of WKKI

 Generate Candidate Report using Excel and RESQ and distribute weekly to Continuous Recruiting Team and VP of RQT

 Schedule interviews and meetings using Corporate Time

 Train co-workers in Corporate Time and RESQ

 Outlined and put together Recruiting Manual and Office Procedure Manual

 Ran financial reports in SAP

 Initiate repairs for department

 Order supplies

 Stock food hub

• 1/2005-2/2005

Kellogg Brand Management - Administrative Assistant

 Submit APR’s

 Scheduled meetings and conference calls

 Inventoried advertising tapes

 Facilitated office equipment repairs

 Tracked packages

 Shipped packages

 Assisted with organization of filing system

• 10/2004-12/2004

Kellogg Sales Department - Administrative Assistant

 Answered and directed incoming calls from Field Sales Representatives on the Answer Line

 Scheduled meetings and conference calls

 Made travel arrangements

 Created and updated org. charts

 Created binder for org. charts and phone rosters

 Shipped mock ups

 Distributed mail

 Assembled and shipped computer update binders for Sales Force

Wenzel Chiropractic, Battle Creek, MI

1/2002 - 9/2004

Office Manager

 During first six months collected over $20k in unpaid balances

 Established and maintained excellent working relationships with patients and Insurance Representatives

 Verify insurance benefits

 Reorganized the filing system to facilitate document retrieval and minimize time searching for files

 Implemented new procedures and processes to create a productive and efficient office environment

 Billing

 Formatted claim forms, created multi link billing codes and modified default settings in MediSoft

 Handled all incoming and out going correspondence

 Screen and answer all incoming calls

 Schedule patient appointments

 Develop x-rays

 Retrieve and install updates for computer software

 Order supplements and office supplies

Employment Group / Wise Personnel, Battle Creek, MI

5/2000 - 12/2001

• 8/2001-12/2001

Kellogg Customer Service - Customer Service Representative

 Generated open order reports using SAP and excel

 Investigate and report problems with open orders to appropriate DC managers

 Assisted customers with problems pertaining to open orders

 Scheduled meetings

 Directed callers to appropriate departments

• 6/2001-8/2001

Pyper Products - HR Administrative Assistant

 Assisted Human Resource Manager

 Schedule meetings

 Employee check distribution

 Create sales and purchase orders

 Invoicing

 Print checks

 Answered all incoming calls and directed to appropriate personnel

 Created filing system for Presidents personal files

• 1/2001-5/2001

Kellogg Legal Department - Special Project Assistant

 Assisted Paralegal with locating and collecting subpoenaed invoices for a major product supplier

 Cross-referenced Patent Files

 Created databases in excel for patent files, closed liability cases and files sent to the records center

• 5/2000-1/2001

Affina - Communication Center Assistant

 Open, sort and distribute eet & eern promotional mail

 Enter points on web site for eet & eern

 Notify fulfillment center for orders

 Analyze and identify samples sent in by consumers, categorize and distribute to appropriate personnel

Dr. Terry Davis, DO, Battle Creek, MI

1/1986 - 5/2000

Office Assistant

 Answer telephone

 Type

 Scheduled patient appointments

 Purged charts

 Re-organized filing system

 Assist Dr. with medical procedures

 Obtain vital signs and patient complaints

 Facilitate repairs and installations

 Cleaned and maintained Office and Home

Community Involvement:

 Provide free career counseling, resume writing and job search help from home

 Battle Creek Central Swim Team – Parent Volunteer – 5 years: Organized Parent Recognition Night, Lane Timer and worked

concessions

 American Red Cross – Mercy Pavilion - Volunteer – 2 years: Assisted residents with meals and outings

 Senior Citizen Yard Blitz – Mowed, raked and cleaned up area seniors yards

Personal Interests:

 Computer Trouble Shooting

 Medicinal Gardening

 Design and Home Improvement Projects

 Auto Repair

Contact this candidate