Bilingual Executive Administrative Assistant

SUMMARY

Bilingual Executive Assistant with experience in Fortune 500 organization. Able to produce top-quality work, including management of key projects in the areas of: communications, public relations, and employee development. Excels at handling multiple time-sensitive and confidential assignments in a fast-paced environment. A team player with excellent technical, interpersonal, and communications skills.

PROFESSIONAL EXPERIENCE

Altria Corporate Services, Inc., New York, NY (formerly Philip Morris Management Corp.)

1986 – 2008

* Senior Executive Secretary, Corporate Affairs, Internal Communications & Planning

(2003 – 2008)

* Senior Executive Secretary, Corporate Affairs, Corporate Communications

(2000 – 2003)

* Senior Executive Secretary, Corporate Affairs, State Government Affairs

(1997 – 2000)

* Senior Administrative Secretary, Philip Morris USA, Media Affairs

(1994 – 1997)

* Senior Communications Assistant, PM Management Corp., Corporate Communications

(1989 – 1994)

* Secretary II, PM Management Corp., Corporate Purchasing Services

(1986 – 1989)

Provided administrative and project management support to Vice Presidents, Directors, and Managers and back-up support to the Senior Vice Presidents of Corporate Affairs of Altria Group, Inc. and Philip Morris USA.

Administrative Responsibilities:

* Coordinated press release distribution and performed administrative duties at the Special Situations Communications Center. Member of team trained to provide support during high-priority legal or media-driven events and unanticipated situations affecting employees and business.

* Processed department’s organizational support and ballot initiative support payments, ensuring proper tax documents were obtained and compliance with state and local election laws was maintained.

* Planned logistics for off-site departmental meetings with employees and consultants. Supervised administrative staff at the meetings and designed special sessions dedicated to the development of administrative staff.

* Conducted in-depth industry research and compiled information from various publications and news outlets. Assisted in the layout and design of daily informational publications, ensuring relevant company, industry, and financial information flowed to corporate management and Board of Directors.

* Prepared and distributed competitive bids for goods and services to be ordered. Attended bid opening meetings and compiled minutes and price quote comparisons to assist management with purchasing decisions.

* Designed general correspondence, memos, presentations, reports, charts, and spreadsheets.

* Managed extensive telephone call volume, domestic and international travel arrangements, and expense statements.

Project Support:

* Managed Corporate Affairs-specific 360° Feedback program for executive and management-level participants, acting as the key interface with the vendor, managing the electronic data collection process, tracking contract and billing issues, and managing the project timeline.

* Revamped existing inventory process and documentation for computer hardware. Established new computer storage and deployment process, including identifying and securing storage location, deploying upgraded equipment to Corporate Affairs employees, and arranging donation of inactive computer equipment to non-profit organizations. Ensured proper asset documentation and delivery was completed.

EDUCATION & SKILLS

The Berkeley School, New York, NY

Diploma, Executive Secretarial Program

Computer Skills: Windows XP and Vista Operating Systems, Microsoft Word, Excel, PowerPoint, and Outlook, MicroEdge GIFTS, Claris FileMaker Pro, SAP, Oracle E-Travel System

Bilingual: Strong verbal and writing skills in Spanish

Contact this candidate