Administrative Assistant

Naznin Ladak

Calgary, Alberta T*X *M*

403-***-**** / 464.7867 / ny7mwv@r.postjobfree.com

SUMMARY OF QUALIFICATIONS

Administrative strengths include the ability to work independently, organise, plan, prioritise, analyze and follow through, exceptional administrative and computer skills, an eagerness to excel and the ability to prioritize and make decisions. Strong interpersonal skills have resulted in great working relationships with both external and internal customers

• 10+ years of senior administrative experience.

• Industries such as Oil & Gas, Engineering (EPC), Utilities

• Computer proficiency in Microsoft Office Suite, SAP, Live Link

SKILLS AND ATTRIBUTES

Highly Organised Problem solving Conflict Resolution

Analytical Self Starter/Takes Initiative Proof reading

Detail oriented Self disciplined Event Planning

Adaptable Work under pressure Team Player

PROFESSIONAL EXPERIENCE

Administrative Assistant to the Directors, In-situ and Voyageur Projects 2006-09/2011

Suncor Energy Inc., Calgary, Alberta

• Administrative support to four project directors, their direct reports and staff

• Back up administrative support to Vice President’s assistant

• Worked on organization charts using Visio

• Coordinated department moves

• Extensive on-boarding and mobilising personnel

• Liaise with IT for issues with PC’s & printers

• Provide departmental assistance to the team using MS office

• Maintain business card orders and expense reports using SAP

• Arrangements for visitors ID (including arranging office, site access, greet and

escort visitors as needed)

• Arranged extensive business travel itineraries, scheduling- internal & external meetings

• Organized team events, safety meetings/workshops, assist with Town Hall meetings;

• Coordinate audio/live meeting conference

• Camp accommodation-Firebag and Mackay River

• Successfully organized Client events such as golf tournaments, Stampede events

• Coordinated safety meetings on a regular basis with 100% participation rate

Administrative Assistant to the Vice President, T&D Division 2002 – 2005

Areva T&D Canada, Calgary, Alberta

• Administrative support to the Western Canada & Regional managers, Application Engineers

• Scheduling internal & external meetings including booking teleconferencing facilities

• Arranged extensive international business travel itineraries

• Organised road shows, arranged catering, event planning

• Vendor invoicing

• Handled confidential and sensitive information

Administrative Assistant to the Director 2001- 2002

Husky Energy, Calgary, Alberta (contract)

• Supported several directors and managers in the GeoPhysics and Geology department; Land and Engineering personnel

• PowerPoint presentations, self correspondence

• Access database management, coded time sheets and expense reports

• Organised social functions for the Heavy Oil group

• Timely payment of compensatory royalties

Administrative Assistant to the Applications Group 1998 – 2001

Alberta Energy and Utilities Board, Calgary, Alberta

• Provided administrative support to over 40 personnel including managers and team leads

• Coordinated hearings and related chartered flights to sites

• Maintained budgets using SAP

• Prepared Decision reports in collaboration with Hearing Coordinators

• PowerPoint presentations for Industry Information Sessions

• Typed Ministry and Briefing notes

• Event planning of Christmas parties and purchase of gifts

Administrative Assistant to Supply & Marketing, Risk Management 1995 – 1998

Engage Energy, Calgary, Alberta

• Supported the Vice President, directors and their direct reports, Sales and Trading staff

• Responsible for purchasing of promotional items for clients

• Organised golf tournaments and Stampede functions for clients

• Vacation scheduling, flex day scheduling, expense report

• Prepared marketing presentations

• Updated and maintained gas contract database and agreements using MS Excel

• Organized Christmas parties

Administrative Assistant to the Financial Reporting Group 1989 –1994

Novacor Chemicals, Calgary, Alberta

• Mail distribution

• Coding and processing documents, vendor billing

• Preparation and submission of the expense report

• Updated Financial reports and distribution

• Coordinated meetings

• Organized social events

PROJECT ASSIGNMENTS:

• Fluor Canada Ltd. Project Administrator 2 years

• Reid Crowther & Partners Ltd., Project Administrator 1 year

• Delta Hudson Engineering Ltd., Project Administrator 1 year

• EnCana, Project Assistant 4 months

• CURRENTLY WITH IMV Projects Temporary Assignment

PROFESSIONAL AND PERSONAL DEVELOPMENT

Suncor In-house

• SAP, Advanced MS Office Suite courses

• DNV Safety Course

• Seven Habits – Franklin Covey Training

• Fire Warden Training

Career College, Calgary

• Word Processing Certificate

Langham Secretarial College, London, England

• Secretarial Diploma in Typing and Shorthand

Aga Khan School, Tanzania, East Africa

• Grade 12 Diploma

PERSONAL / COMMUNITY INTERESTS

• Community Fund Raising: Homeless shelter, Drop-In Centre volunteer

• HSBHAA – Co-organiser of Valentine`s Fundraiser Event (>$20,000 raised)

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