Executive Assistant

VERONICA P. CRESTEJO

*** *** ****** | Phillips Ranch, CA 91766 | C: 909-***-**** | *****************@*****.***

EXECUTIVE

A focused and business oriented professional that would like to obtain a challenging job, which will essentially allow me to reinforce the knowledge that I have gained throughout my education and work experience. I would like the opportunity to grow as an individual, while earning an income that directly reflects my abilities. Skills include:

• High degree of professionalism

• Detail and goal oriented

• Cooperate well with others and handle teamwork effectively

• Set goals and achieve them through self-motivation

• Understand Portuguese, Cantonese, & Spanish

• Excellent communication skills

• SAP, Microsoft Word, Windows, Excel, CPAid, Quickbooks, Peachtree, VAX, TAX/TOPS, AS400, Fast Fax, Actionware, Reflections, Microsoft Outlook, CATS, Internet, Access Database, SAP, Rumba, Business Objectives, Filenet, CAD, A2000, AFG, and CFME

EXPERIENCE

LEGASSI INTERNATIONAL GROUP INC. – ONTARIO, CA

Executive Assistant – Office Manager 2010 – 2011

An executive assistant to the chief executive officer (CEO) providing high-level, confidential administrative support to the office of the CEO. Duties include administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members. In this position, I have been privy to confidential information and as such, require diplomacy and discretion.

Key projects:

• Develops and maintains organizational tools to support the Executive Officers.

• Ensures the Executive Officers are adequately and appropriately prepared to carry his/her responsibilities at all times, which may include completion of special projects, obtaining and compiling complex information from a variety of sources, and preparing reports.

• Provides administrative support to the Executive Officers, which includes letter composition, transcription, and the handling of both sensitive and confidential materials.

• Provides support for assigned meetings (e.g., Executive Management Committee), including agenda preparation, recording and distributing minutes, and tracking progress with follow-up assignments.

• Represents the company and the Executive Officers in interactions with employees or the public.

• Represent the CEO in his absence in resolving matters, holding team meetings, and making executive decisions for the company.

• Delegate work to accountant, designers, operations manager and general staff.

• Responsible for the hiring process for the company.

• Develop and create all policies and procedures and handle human resource functions.

CROSSROADS COLLEGE FUNDING -- IRVINE, CA

Executive Assistant 2010

Handled a wide range of administrative and executive support related tasks and worked independently with little or no supervision. Exceedingly well organized, flexible and worked through the administrative challenges of supporting the President of the company and the parents and students within our program.

Key projects:

• Responsible for organizing and planning all seminars.

• Responsible for all the monthly accounting reconciliations.

• Coordinated events with local high schools and city programs.

• Worked with clients to obtain financial data to process through internal system to determine if client qualifies for financial aid.

• Created advertisements and mailed to prospective clients of over 5000 people.

• Prepared budget and forecasted for upcoming year

• Created billing invoices via Intuit.

ACCOUNTING OFFICE OF WARREN SEITZ – CHINO, CA

Full Charge Bookkeeper 2008-2010

Recorded financial transactions (such as checks written and received); managed accounts payable and receivable; reconciled bank statements; updated the trial balance, profit-and-loss statement and balance sheet; managed payroll; invoiced clients; made federal and state tax deposits; and completed annual tax forms, such as W-2s and 1099s.

Key projects:

• Responsible for the timely filings of clients Quarterly and Annual Tax Returns.

• Prepared and filed amended returns for prior quarters

• Received monthly data from client and prepared respective journal entries using QuickBooks

• Prepared various account reconciliations and month end close for each client.

• Made daily entries in both Accounts Receivable and Account Payable Journals.

• Processed payroll

VERONICA’S CREATIONS – MIRA LOMA, CA

Owner -- Manager 2003-2008

Planned, designed, and furnished interiors of residential homes. Formulate design which is practical, aesthetic, and conducive to intended purposes, such as improving one’s life style.

Key projects:

• Advised client on interior design factors, such as space planning, layout and utilization of furnishings and equipment, color schemes, and color coordination.

• Rendered design ideas in form of paste ups, drawings, or illustrations, estimated material requirements and costs, and presented design to client for approval.

• Selected or designed and purchased furnishings, art works, and accessories.

• Subcontracted fabrication, installation, and arrangement of carpeting, fixtures, accessories, draperies, paint and wall coverings, art work, furniture, and related items.

• Worked closely with various contractors and sub-contractors to ensure timely completion.

NESTLE USA – MIRA LOMA, CA

Account Payment Coordinator -- Accounting Supervisor 1998-2003

Managed the day-to-day accounting and investment functions of the company by maintaining and producing financial information and accounting tasks of company accounts and records.

Key projects:

• Applied cash receipts to outstanding invoices using AS400 and converted to SAP

• Identified, investigated, and resolved deductions and unapplied cash.

• Worked closely with third party vendors to ensure valid credits were issued to various Distributors and that invoices were generated and sent to the corresponding Commissaries and Bases.

• Processed requests for promotional payments through the AP system.

• Created, developed, and provided training for all new hires.

• Managed the order entry, sorting, collection of funds, and distribution of the Nestlé Employee Store.

• Opened and maintained channels of communication with all levels and functions within the team environment, assigned customers, distribution, manufacturing operations and Nestlé headquarters.

• Supervised and trained entire company in electronic payments.

EDUCATION & TRAINING

FASHION INSTITUTE OF DESIGN MERCHANDISING (FIDM) – LOS ANGELES, CA

AA Interior Design

UNIVERSITY OF CALIFORNIA RIVERSIDE – RIVERSIDE, CA

BA Business Administration 3/2003

3/1996

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