Project Coordinator/Accountant

Charlotte R. Smith

**** *. ******** ***. #* Cell: 312-***-****

Chicago, IL 60653 **********@*****.***

ACCOUNTING PROFESSIONAL

Real Estate/Property Management Construction Transportation

Results-driven professional with a progressive accounting career in the real estate/property management

and construction industries. Skilled in collection of accounts in arrears over 90 days, negotiating better

interest rates for cash equivalents, waiver, certified payroll and AIA documentation preparation. Effective

leader and team member with a proven ability to build strong client relationships, confidence and trust.

Keen sense of ethics and details and demonstrated skills for accuracy, ability to meet deadlines and

achieving goal objectives.

CORE QUALIFICATIONS

Full Charge Bookkeeping Account Maintenance General Ledger Maint.

Resident Retention Strategies File Maintenance Construction Accounting

Budgeting/Cost Control Lead Role in A/R & A/P Accounting Software Savvy

Software utilization: Timberline Construction & Property Mgmt. software, AOI, RENTROLL(similar to YARDI &

Skyline), PC Banking, PC Anywhere, White Lightening (Access based software), MAS90, MRI & Expedition, some

QuickBooks and Peachtree.

PROFESSIONAL EXPERIENCE

JAMES MCHUGH CONSTRUCTION CO., Chicago, IL 2007 – present

General Contractor with over 200 employees offering construction services in infrastructure, consultation, and residential building.

Project Coordinator

Review certified payrolls from subcontractors prior to submittal to the managing authority, assist subcontractors with

various paperwork issues they may encounter (i.e. pay applications, waivers, payrolls, etc.), process

reviewed/unreviewed submittals, assist in draw preparation, approve invoices to be paid, prepare reports regarding MBE/WBE/DBE subcontractors to insure that requirements are being met according to the managing authority’s guidelines and prepare subcontractor activity reports quarterly.

Accomplishments:

• Achieved recognition for handling certified documentation in a manner that assisted in the

early completion of the project.

RAYTRANS DISTRIBUTION SERVICES, INC., Chicago, IL 2005 - 2007

Trucking & Distribution services provider with 100+ employees offering transportation services throughout the continental U.S.

Accounts Receivable/Collections Manager

Responsible for the management of accounts receivable and collections for 3 entities in the trucking industry, posting daily cash receipts, posting adjusting journal entries, reclass accounts (when necessary), reconciling accounts receivable & cash accounts, bank reconciliations, collections on accounts in arrears, perform credit background checks on potential clients, set up new clients with accounts receivable insurance, work on special collections projects (when needed), provide team support to other staff members, billing (when my assistance is required), issue refunds on over paid accounts, process and record credit card transactions and heavy billing.

Accomplishments:

• Achieved special recognition for collecting over $300K on accounts in arrears over 120

days in less than 90 days.

• Hired and trained staff of 2 accounts receivable clerks.

BURLING BUILDERS, INC., Chicago, IL 2004 - 2005

General Contractor with 100+ employees offering construction services for municipal, private and residential building.

Project Accountant (1 yr. temp position)

Reviewed/prepared partial and final waivers of lien for several projects (i.e. CHA, Univ. of IL Chicago and private owners), prepared and reviewed certified payroll, accounts receivable, accounts payable, check preparation for all draw payouts, Billing: AIA G702 and G703 preparation, sworn statement preparation assuring that retention amounts were accurate for net payouts to be distributed in a timely manner, recording approved change orders via Timberline Construction software, resolving payout issues with subcontractors, reviewed and/or accepted subcontractor’s waivers to insure accuracy, G/L maintenance (i.e. AJE or reclassing) and bank reconciliations.

Accomplishments:

• Achieved special recognition for repairing the bank reconciliation system which was in

disarray.

CYRIL COURT APARTMENTS, Chicago, IL 1997 - 2004

Infinity Group is a property management firm with over 10 properties in Mid-West region of the U.S. with over 100 employees.

Assistant Property Manager

Collected rent for a 205 unit low -income senior citizen residence and recorded payments via RENTROLL software, accounts payable via MRI software, billing, assist property manager with all property/tenant related issues, maintained petty cash, maintained tenant files, (i.e. move-ins/outs, eviction procedures, court appearances for evictions, etc.), recertifications, special projects on bad debt collections from CHAC, Inc., maintained annual income reports to be issued to HUD.

Accomplishments:

• Recognized for collecting on accounts in arrears for HAP payments from CHAC

(collected over $50,000 for accounts in arrears over 2 years)

CYRIL COURT APARTMENTS, Chicago, IL (Owner’s Private Portfolio)

Assistant to Controller/FC Bookkeeper

Maintained owner’s portfolio of (3) residential properties; Performed all aspects of accounts receivable/payable via Timberline accounting/property management software, CAM billing, maintained bank reconciliations for cash accounts (i.e. Money Market, CD, and Operating. Etc.), maintained cash accounts to assure that accounts were always abundantly funded and transferred cash between accounts when necessary, prepared quarterly reports for owner to view prior to outside accountants, prepared adjusting entries and posted to the general ledger, prepared and reviewed financial statements for accuracy, maintained rent income and tenant billing for properties, performed weekly check runs to pay vendors, made vendor contact calls to compare pricing, maintained annual budget for those properties and paid RE tax bills.

Accomplishments:

• Special recognition for negotiating better CD interest rates.

• Recognized for catching auditor errors.

CHICAGO HOUSING AUTHORITY, Chicago, IL 1994 - 1997

Municipal corporation servicing low-income residents with housing with several sites throughout the greater Chicago land area.

Site Coordinator/Accounting Clerk

Tenant relations coordinator for 800 units in a south side CHA housing project, rent collections, court appearances for evictions, developed payment plans for tenant accounts in arrears, assured that maintenance issues were addressed, move ins/outs, recertifications, supervised maintenance staff for my assigned buildings, performed tenant inspections prior to HUD inspections, payroll and accounts payable/accounts receivable via MAS 90 software, etc.

Accomplishments:

• Promoted to Accounting Department for outstanding performance in file maintenance,

tenant relations and recertifications with little or no errors.

EDUCATION

Diploma in Bookkeeping – Professional Career Development Institute

Current education status: Enrolled in University of Phoenix

Major: Business Administration w/ a concentration in Accounting (3.5 GPA)

Expected Date of Completion: November 2012

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