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Accounting specialist, office coordinator

SAN ANTONIO, Texas, United States
July 22, 2009

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Janice A. Henson


With a proven track record as an Accounts Payable Representative / Accounting Specialist for the past 13 years and a retail buyer’s assistant for the past 17 years, I desire a challenging position that offers growth opportunities within the company structure. I am self-motivated, highly detailed, and extremely loyal to my employer and will be a productive asset to any company with which I am employed.


Bartlett Cocke, L. P.

Accounting Specialist, April 2000 - June 2009

Accounts Payable duties: Setting up new vendors and requesting W-9 information, and checking and reviewing invoices submitted from all jobs sites, including invoices for two signatures and Taxable and exempt items, keying invoices into computer in the correct job and cost code provided by the Project Manager on multiple jobs, using first CGC accounting software for 4 years and Viewpoint software the last 5 years.

Duties also included: Analysis of fuel, phone and courier bills, reconciliation into a spreadsheet,and keying into the Viewpoint software. Processed payments and coordinated with company officers to sign each check for all payable invoices. Handled all incoming calls relating to payables with outside business sources and inside field office. Processed monthly statements and sent out delinquent invoices to the correct job for approval. Checked reimbursements submitted for accuracy, and coding overhead expenses to the proper account. Downloaded monthly cost update from the accounting software to an excel spreadsheet and emailed to each Project Manager for over 20 jobs.

Processed all invoices with the exception of the subcontract and Purchase Order Contract invoices.

Facilitated company growth into 3 regions, San Antonio, Austin, and Houston including acquisition of an industrial company in the Houston region.


Office Coordinator, April 1996 to April 2000.

Accounts payable duties: Electronically processed invoices to G/L accounts using American Contractor Accounting System. Processed vendor payments. Worked directly with supervisors of plumbing and construction divisions for subcontractor payment. Wrote lien releases for checks paid.

Payroll: Responsible for processing of salaried employees, computing time for hourly employees. Data processed job accounts and hours worked for job costing. Administered payroll, processed checks including computation of payroll tax and insurance deductibles for employees.

Administrative duties: Processed new hire applications and administered file data including W-9’s, I-9’s. Responsible for petty cash, including records and distribution of funds for daily reimbursements. Entered all general ledger data for accounts. Responsible for office inventory. Corel Word Perfect and Microsoft Word.

Started Inventory: Entered all data concerning startup of inventory. Distributed new stock inventory and including data processing for job costing.

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Dillard’s Regional Retail Buying Office

Retail Buyer’s Assistant, 1984 – 1996

Sole support staff for buyer of infant clothing and accessories- 13 million-dollar volume. Data entry

of written orders for 41 stores. Communicated with vendor representatives on shipping orders.

Dillards Distribution Center

Return Department Supervision, 1978-1984

Kept efficient records by filing paperwork of all receipts by department and purchase order. Trouble shooting by investigation of discrepancies in receipts and vendor invoices. Wrote up charge backs and prepared merchandise to return to vendor.


USAA Nursing and Elderly Care Unit

Women’s Club

Service Organization to overseas outreach to third world nations

Volunteer Director of projects and services to underprivileged youth

Nursing home and assisted living center volunteer


International Bible College, San Antonio, Texas

B.A. Religious Education


References are available on request.

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