Administrative Assistant-Project Secretary

Professional Skills Summary

• Extensive experience in corporate settings

• Development of proposals, procedures, specifications

• Process Purchase Orders/Change Orders for Procurement department

• Maintain Change Order/Technical Queries/Deviation Request documentation

• Develop and maintain Quality Manuals, As-Built drawings, correspondence and presentations

• Clearinghouse for faxes, telephones, mail, e-mails, DHL and FedEx deliveries

• Maintain superior level of confidentiality

• Excellent Client Interaction and Communication Skills

• Organize and run Kickoff meetings for Clients and Vendors

• Maintain office supply inventories

• Working knowledge of computer programs (Microsoft Office Suite, Projectools [Correspondence/Document Manager], and Solomon)

• Able to delegate as necessary

• Able to multi-task

• Good team member

Work Experience

December, 2004-March 2009

Modec International—Houston, Texas

Project Secretary—SHENZI Project—TLP

Duties Include:

• Provide administrative support for Project Manager and Engineers

• Process Purchase Orders/Change Orders for Procurement department

• Verify spreadsheets and corresponding transmittals in conjunction with Document Control and Accounting departments

• Compile and maintain Invitation To Tender (ITT), Revisions, Proposals and Contracts

• Prepare and distribute Meeting Minutes

• Maintain historical files

• Arrange travel and visas for overseas offshore offices (both domestic and international)

• Organize and supervise Project Kick Off and Teambuilding Meetings

• Arrange on-site vendor visits

• Coordinate conference calls and weekly meetings

• Schedule catering for various events

• Compile and correlate Change Orders/Technical Queries/Technical Deviations

• Prepare engineers’ expense forms and invoices

• Track budgetary expenditures

• Prepare Spreadsheets for Tracking Documents

• Prepare Requests for Quotes and Purchase Orders

• Send Documentation to Vendors

• Worked closely with Document Control with Processing Vendor Data

• Floor Warden/Certified in CPR

• Worked with Projectools Database for documentation and correspondence tracking purposes

February, 2004-December 2004

Steverson Staffing

Alliance Engineering—Houston, Texas

Document Control –Corocoro TLP—Venezuela

Duties Included:

• Processed documents, drawings and correspondence received from draftsmen and engineers

• Responsible for electronic filing of all documents within the project

• Tracked changes and documents out for signature

• Worked with PIMS Database program for numbering of documents

September, 2001-2004

Steverson Staffing

Modec International—Houston, Texas

Project Secretary—ESSO CHAD Offshore Facilities—FSO

Duties Included:

• Provided administrative support for Project Manager and Engineers

• Verified spreadsheets and corresponding transmittals in conjunction with Document Control and Accounting departments

• Compiled and maintained Invitation To Tender (ITT), Revisions, Proposals and Contracts

• Prepared and distributed Meeting Minutes

• Maintained historical files

• Arranged travel and visas for overseas offshore offices (both domestic and international)

• Arranged on-site vendor visits

• Coordinated conference calls and weekly meetings

• Scheduled catering for various events

• Compiled and correlated Change Orders/Technical Queries/Technical Deviations

• Prepared engineers’ expense forms and invoices

• Processed payroll information for overseas engineers (regular and contract)

September 2000-August 2001

Corestaff

Compaq Computer Corporation—Houston, Texas

Administrative Assistant—HR Development

Duties Included:

• Assisted with preparation of on-site Continuing Education Classes

• Administered and maintained the Division’s Mentoring Program

• Prepared monthly reports for Human Resources Department

• Developed presentations

• Scheduled/organized meeting facilities

• Maintained Division’s records and personnel expenses

• Processed invoices as necessary

• Performed other duties as required

September 1996-April 2000

Universal Ensco, Inc.—Houston, Texas

Administrative Assistant/Drug Program Coordinator

Duties Included:

• Administrative support for the Vice President of Inspection Department

• Coordinated mandatory Drug Program

• Tracked in-house/field employees

• Performed drug tests on-site, packaging, and couriered to appropriate lab

• Worked with Drug Free Consortium on daily basis

• Maintained result spreadsheets for personnel records

• Organized drug testing sites in the field for inspectors

• Performed follow-up on positive-tested employees

• Provided rehabilitation sites for positive-tested employees

• Filed quarterly and statistical reports on findings with national agencies, and gas and oil companies

• Transcribed correspondence and project proposals

• Tracked field employees and updated documentation as required

• Assigned inspector placements (pipeline and fiber optics)

• Managed intense client interaction and work orders

• Tracked employee status for job placement availability

• Processed and redirected heavy call load

• Prepared required paperwork for inspectors assigned to new locations

• Prepared payroll (processed timesheets; mailed paychecks; arranged direct deposit)

• Tracked IRS information for all inspectors (active and inactive status)

• Processed expense reports for Vice President and field inspectors

• Organized travel arrangements

• General clerical responsibilities

Continuing Education:

• Microsoft Exchange Training (General Mail Usage and Management, Calendaring, Task, Address Book Management)

• Projectools

• CPR Training

References

References are available upon request.

Contact this candidate