Executive Assistant Manager

Michael S. Vitello E: *********@*****.***

**** ******, *** *******, ********** 90046 C: 716-***-****

_______________________________________________________________________________

SMV Complete Media: Santa Monica, California September 2011-February 2012

--Production Coordinator

• Work with clients to make sure work is completed to their specifications or to broadcast specifications and done on time and correctly.

• Coordinating in house with co-workers and out of house with clients to oversee the production of their work and make sure the whole process goes as smooth as possible.

• Manage spreadsheets and databases of clients work and information.

• Schedule clients work and meetings and act as a liaison between my clients and our company.

• Light machine room operating

• Handle all client’s paperwork, faxes, filing, emails, mail, legal documents.

• Maintain organization and discretion of all incoming and outgoing materials of all my clients.

• Light design work

Ring of Fire Studios: Santa Monica, California March 2009-September 2011

--Executive Assistant/Production Coordinator

• In charge of delivering/picking up company packages for top priority clients and business associates

• In charge of and overseeing of production for the company.

• Heavy phones and scheduling

• Work closely with the employees in the office to make sure everything they need is taken care of.

• Weekly detailed research reports.

• Handle all of the executive and client needs.

• Involved in hiring process, payroll, training.

• Help with any projects that are being worked on by employees or owners.

• Running errands, setting up shoots, scheduling appointments, paperwork (faxes, filing, emails, mail, legal documents), handling flight arrangements.

• Reception work.

The Refuge Coalition: Collective LLC-Los Angeles, California March 2009-July 2011

--Executive Assistant/Production Assistant

• Worked as office manager included secretary and front office duties including paperwork, faxes, filing, emails, mail, legal documents, phones, schedules, etc.

• Worked on set with cast and crew acquiring all on-set duties and responsibilities, including running errands, setting up shoots, scheduling appointments, putting together and taking apart sets.

• Weekly detailed research reports.

• In charge of delivering/picking up company packages for top priority clients and business associates

• Handle all of the executive needs.

• Heavy Phones and Scheduling

• Reception work.

• Script coverage

Dixon Schwabl Advertising, Marketing, and Public Relations:

--Executive Assistant/Talent Scout/Casting 2007-2009

• Worked in the studio creating radio and television spots.

• Post production editing of spots, taking care of all actors and actress’ needs, handling company incoming/outgoing calls, office filing, scheduling, and buying all office and set supplies, groceries, bank runs, etc.

• Given opportunity to work closely with company owners and executives, taking care of all their needs.

• Produced wonderful performance feedback for easy communication style, assertiveness, and results.

• Handle all of the executive needs.

• Running between sets in a timely manner to help on multiple projects

• Heavy phones and scheduling

• Script coverage

• Weekly detailed research reports

• Finding talent for jobs

Education

• Niagara University- Major in Business

Type 65 WPM

Relevant Courses And Programs

Xytech, Scheduall, Movie Magic Screenwriter, Final Draft, and Adobe Acrobat, Microsoft Office, Scheduall, Business Law I, Marketing, Business Organization and Management, Public Speaking, Computer Class, Business Computers, Macro and Micro Economics, Business Communications.

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