Executive Administrative Assistant
Resume:
EXECUTIVE ADMINISTRATIVE ASSISTANT
Highly organized and energetic professional, seeking a challenging career focused on managing administrative and office records to ensure maintenance of confidentiality. Enthusiastic and goal-oriented with significant years of experience within the legal and administrative industry utilizing in-depth background in organizational management, office administration, and customer relations. Maintain a high-level of performance in accomplishing multiple tasks simultaneously and efficiently.
SUMMARY OF QUALIFICATIONS
- Proven record of successful completion of assigned duties through coordinating team efforts and building positive rapport with colleagues and clients while maintaining quality and reducing costs
- Excellent leadership, communication, organizational and time management, intuitive, and analysis skills; thrive in both independent and group work environments
- Innovative and self-motivated team player and builder at ease in high stress, fast-paced environments with numerous and challenging tasks
PROFESSIONAL EXPERIENCE
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Fortis Bank USA, Merchant Banking, New York, NY
Executive Assistant / Office Manager to Chief General Counsel / Deputy General Counsel 2006-2009
Key Contributions:
- Organized and prepared forecast spreadsheet on annual budget on outside law firms’ expenditures
- Implemented detailed process that provided complete scope of operational and administrative support services for the department’s daily operations and management
- Involved in preparing monthly and quarterly report, oversaw client filing system and contact database, and scheduled travel programs and business visits for team members as well as booked conference rooms for internal and external meetings
- Supervised daily operations of the Legal Department and guaranteed high quality client service to attorneys
- Monitored adequate telephone and legal assistance as well as prepared and compiled expense reports
- Guaranteed on-time and systematic distribution of daily mail, all documentation, memos, and correspondence
- Notarized documents for legal and other departments and replenished office supplies as necessary
Conrad & Scherer, LLP, Fort Lauderdale, FL
Senior Legal Secretary / Paralegal, Civil Litigation / Eminent Domain
Employment Liability and Medical Malpractice 2005-2006
Key Contributions:
- Proficiently performed secretarial and paralegal assistance to senior partner; edited and proofread internal memorandums, business correspondence, and legal documents
- Organized and scheduled client / attorney meetings and provided presentations for court appearance
McElroys Insurance Lawyers, Auckland, New Zealand
Senior Legal Secretary, Marine Insurance / Civil Litigation 2002-2005
Key Contributions:
- Administered comprehensive process that supplied complete scope of operational and administrative assistance services for the firm’s daily operational management
- Closely observed preparation, hearings, and motions in support of the Legal Team; produced contractual agreements, proposals, research findings, financial statements, press releases, subpoenas, and briefs
- Oversaw and maintained business and research library and generated detailed itemized invoice statements
McFarlanes Lawyers, London, United Kingdom
Legal Secretary, Banking / Employment / Corporate Finance 1999-2001
Key Contributions:
- Offered assistance to a senior partner involving exposure to privileged, sensitive, and confidential information requiring use of diplomacy, discretion, and sound judgment
Russell McVeagh, Auckland, New Zealand
Legal Secretary / Floater, Commercial Real Estate / Civil Litigation
Employment Resource Management / Asia Legal / Estates and Trusts / Corporate Banking 1989-1999
Key Contributions:
- Provided local, regional, and international assistance on various specialized legal services in banking and securities, media, entertainment law, mergers and acquisitions, immigration, industrial and labor law, arbitration, building and construction law, trade practices, personal property, and business law
- Filed systems and historical archives and maintained personal and business calendar and travel itinerary
- Facilitated special events; hired and trained all administrative staff in mechanics of the firm’s operations as well as performed new hire orientations
- Resolved client concerns utilizing in-depth communication and customer service assistance
EDUCATION
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Bachelor of Business Management, Auckland University, New Zealand
Honors and Merit Degree in Business and Executive Administrative Assistant, Auckland Unitec Technical Institute
Paralegal, New York Notary
TRAINING
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Insider Trading - Basic and Advanced Security Awareness (Fortis)
Code of Conduct - Anti-Money Laundering Practices
AFFILIATIONS
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Member, French Institute Alliance Francaise, National Geographic Society, American Australian Association
ACTIVITIES
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Member, Sierra Club, ASPCA, World Wildlife Fund, Wild Earth Hiking and Rock Climbing Adventure Club
TECHNICAL SKILLS
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Microsoft Word, Excel Spreadsheet, PowerPoint, Exchange and Schedule, Access and Outlook 2000, GroupWise Version 5.5, CMS, Carpe Diem Timesheets, Law line, Conflict / AIM, Perfect Law, Concur Accounting, Internet Savvy, Westbrook Law, Lexus Nexus
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