Office Manager / Executive Assistant
Resume:
Cindy Williamson
Bradenton, FL 34209
HIGHLIGHTS OF QUALIFICATIONS
Over 25 years Executive Administration and Office Management Experience
Uncanny Organizer and Multi-Tasker
Exceptional Representative and Leader in Company Development
Self-Motivated and Confident in Decision-Making and Working Independently
2009 – 2011 /Northern Air, Heat & Refrigeration, Inc. (Bradenton, FL)
* Office Manager for small 3-person company (Approx $300K annual sales income)
- Maintains files for over 250 customers through invoices, AP & AR using Quickbooks Desktop and Quickbooks Online
- Reduced overdue AR by 82% in 5 months
- Coordinates customer service calls and follows up with customers to ensure complete satisfaction of services
- After on-line product research, provides quotes with correct job specifications (approx 4 per week)
- Designed new service/product pamphlet and maintenance contract, leading to increase of sales by 9%
- Researched advertising opportunities for company
2005 – 2008 / Intertape Polymer Group, Inc. (Bradenton, FL)
* Executive Assistant to CEO, CFO, and Board of Directors, Headquarters’ Office Manager/Asst. HR Manager
- Expertly coordinates all aspects of executive calendars, travel, and media events
- Sole coordinator for all Board of Director’s meetings, conference calls, and shareholder meetings; to include
preparation and distribution of meeting materials, quarterly financial results, press releases, and webcasts
- Responsible for Assisting President of Human Relations as needed
- Responsible for the accurate and timely payment of professional fees to over 120 companies, amounting to
over $12M annually
- Supervisor of Mail Room and Maintenance Personnel, and Office Manager for 117 Corporate employees
- Submit payroll and overtime reports; monitor vacation/sick days for salaried non-exempt employees
- Responsible for Headquarters Investor Relations Line - answering product questions to shareholders,
investors, and present/future vendors. Requires in-depth product knowledge, competitive awareness, and
sales ability
- Submit job opening descriptions to various outlets; interview potential employees; coordinate new employee
orientation and submission of required state/federal forms
- Wrote Headquarter’s Disaster Plan for hurricane preparedness
- Manages over $30M in CEO’s personal banking accounts
2001 – 2003 / Anna Maria Island Community Center (Bradenton, FL)
* Executive Assistant to Director, Grant Writer
- Through thorough, extensive research, professionally identified and obtained funding for giving campaigns,
special events, and grant opportunities (over $550K annually); requiring ability to sell program needs
- Wrote, monitored, and submitted monthly program outcomes to ensure compliance with County standards
(required accurate tracking of over 400 members and their attendance at various Center activities)
- Coordinator for annual “Affaire to Remember” fundraising event (raising over $750K annually)
- Presented to Board of Directors ideas for new program development
1981 – 2001 / U.S. Navy
* Yeoman Chief Petty Officer
- Executive Assistant to very senior military officers for over 15 years
- Supervised over 350 personnel during 20 years of service
- Coordinator for travel, media events, motorcade requirements, and other schedule items
- Relied upon to write documents to all levels of U.S. Government, foreign dignitaries and heads-of-state
Additional Information
. Type 90 wpm, Shorthand/dictation taken at 110 wpm
. Very Proficient in Word, Excel, Power Point, Visio, and Quickbooks (Basic and On-line Editions)
. Knowledgeable in PeopleSoft, Outlook, AS400, and JD Edwards applications
. Certificate in Advanced Grant Writing
. FL Licensed Foster Parent Since 2002
Contact this candidate